To provide the Schools Division Office with timely, responsive and economical administrative services in personnel and records management, cash disbursement, procurement , security and custody of property and the maintenance of facilities, in order to ensure efficient operation of the schools division office towards enabling schools and learning centers provide accessible and quality and basic education.
TABLE OF CONTENTS
DEPED ADMINISTRATIVE AIDE VI JOB DESCRIPTION
Salary Grade: 6
Governance Level: School Division Office
Unit/Division: Curriculum Implementation Division
Reports to: Chief Education Supervisor
DEPED ADMINISTRATIVE AIDE VI JOB SUMMARY
To assist the management and staff and provide administrative support in the effective and efficient operation of the CID Division.
DEPED ADMINISTRATIVE AIDE VI QUALIFICATION STANDARDS (CSC Prescribed Qualifications)
Education: At least Two year college level
Experience: No required experience
Eligibility: Career Service Sub-Professional (First Level Eligibility)
Training: No required training
Education: Bachelors degree
Experience: 2 years relevant experience
DEPED ADMINISTRATIVE AIDE VI DUTIES AND RESPONSIBILITIES
|KEY RESULT AREA/S||DUTIES AND RESPONSIBILITIES|
|Plots/Schedules CLMD Activities||Schedules/calendars CID activities such as training and workshops, meetings/appointments of the Chief with other offices and with staff, by calendaring, following up and confirming attendance to meetings for efficient coordination and utilization of personnel time.|
|Record Management||Receives, records and routes documents addressed to the CID by logging and attaching a routing slip before forwarding to the appropriate person to be able to track and account for location and status of documents|
Maintains a filing system that makes records and documents retrievable and accessible while ensuring the safety and security of files.
Documents proceedings and agreements of meetings as assigned by the Chief, distributes copies of the minutes to concerned parties as well as files a copy for future reference.
|Administrative Support||Prepares or encodes into electronic format word documents and other presentation materials|
Provides assistance and administrative support to training and conferences as assigned.
Coordinates preparation of documents needed in the operations of CLMD
Ensure security of office equipment and availability of office supplies
|Secretariat/Frontline||Receives and routes incoming calls to or logs information and notifies the concerned party|
Greets and entertains office visitors and responds to their needs
Logs concerns brought to the office and follow through on inquiries
Coordinates travel bookings of CID staff based on instructions and gives feedback on status of bookings.
Coordinates meetings and appointment with external parties ( dates and venue, meals arranged as needed) and confirms such to all concerned
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