DepEd Administrative Aide VI Job Description

To provide the Schools Division Office with timely, responsive and economical administrative services in personnel and records management, cash disbursement, procurement , security and custody of property and the maintenance of facilities, in order to ensure efficient operation of the schools division office towards enabling schools and learning centers provide accessible and quality and basic education.

DEPED ADMINISTRATIVE AIDE VI JOB DESCRIPTION

Salary Grade: 6

Governance Level: School Division Office

Unit/Division: Curriculum Implementation Division

Reports to: Chief Education Supervisor

DEPED ADMINISTRATIVE AIDE VI JOB SUMMARY

To assist the management and staff and provide administrative support in the effective and efficient operation of the CID Division.

DEPED ADMINISTRATIVE AIDE VI QUALIFICATION STANDARDS (CSC Prescribed Qualifications)

Education: At least Two year college level

Experience: No required experience

Eligibility: Career Service Sub-Professional (First Level Eligibility)

Training: No required training

Preferred Qualifications:

Education: Bachelors degree

Experience: 2 years relevant experience

DEPED ADMINISTRATIVE AIDE VI DUTIES AND RESPONSIBILITIES

KEY RESULT AREA/SDUTIES AND RESPONSIBILITIES
Plots/Schedules CLMD ActivitiesSchedules/calendars CID activities such as training and workshops, meetings/appointments of the Chief with other offices and with staff, by calendaring, following up and confirming attendance to meetings for efficient coordination and utilization of personnel time.
Record ManagementReceives, records and routes documents addressed to the CID by logging and attaching a routing slip before forwarding to the appropriate person to be able to track and account for location and status of documents

Maintains a filing system that makes records and documents retrievable and accessible while ensuring the safety and security of files.

Documents proceedings and agreements of meetings as assigned by the Chief, distributes copies of the minutes to concerned parties as well as files a copy for future reference.
Administrative SupportPrepares or encodes into electronic format word documents and other presentation materials

Provides assistance and administrative support to training and conferences as assigned.

Coordinates preparation of documents needed in the operations of CLMD

Ensure security of office equipment and availability of office supplies
Secretariat/FrontlineReceives and routes incoming calls to or logs information and notifies the concerned party

Greets and entertains office visitors and responds to their needs

Logs concerns brought to the office and follow through on inquiries

Coordinates travel bookings of CID staff based on instructions and gives feedback on status of bookings.

Coordinates meetings and appointment with external parties ( dates and venue, meals arranged as needed) and confirms such to all concerned

READ:

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