The Administrative Aide VI is a support position in the Schools Division Office (SDO) of the Department of Education. This post is assigned to the Curriculum Implementation Division (CID). It covers the job’s salary grade, the Civil Service Commission (CSC) qualification standards, the preferred qualifications, and the duties grouped by key result area. It is useful for applicants, for staff already in the role, and for SDO personnel who write or review job postings.
On this page 7 sections
Purpose of the position
The role belongs to the SDO’s administrative services. These services are meant to be timely, responsive, and economical, and they cover:
- personnel and records management
- cash disbursement
- procurement
- security and custody of property
- maintenance of facilities
The goal is an efficient schools division office, so that schools and learning centers can provide accessible, quality basic education.
Position at a glance
| Item | Details |
|---|---|
| Position | Administrative Aide VI |
| Salary grade | 6 |
| Governance level | Schools Division Office |
| Unit or division | Curriculum Implementation Division (CID) |
| Reports to | Chief Education Supervisor |
Job summary
The Administrative Aide VI assists the management and staff of the CID. The role gives administrative support so that the division runs effectively and efficiently.
Qualification standards
CSC-prescribed qualifications
These are the minimum requirements:
- Education: at least two years of college
- Experience: none required
- Eligibility: Career Service Sub-Professional (first level eligibility)
- Training: none required
Preferred qualifications
- Education: bachelor’s degree
- Experience: 2 years of relevant experience
Duties and responsibilities
The duties are grouped into four key result areas. The source text calls the division both CID and CLMD.
1. Plotting and scheduling of division activities
- Schedules CID activities such as trainings and workshops.
- Sets the Chief’s meetings and appointments with other offices and with staff.
- Puts these on the calendar, follows up, and confirms attendance, so that people’s time is coordinated and used well.
2. Records management
- Receives, records, and routes documents addressed to the CID. Each one is logged and given a routing slip before it goes to the right person, so its location and status can be tracked.
- Keeps a filing system that makes records easy to find and access while keeping files safe and secure.
- Documents the proceedings and agreements of meetings when the Chief assigns it.
- Sends copies of the minutes to the people concerned and files a copy for future reference.
3. Administrative support
- Prepares or encodes word documents and presentation materials in electronic format.
- Gives assistance and administrative support to trainings and conferences when assigned.
- Coordinates the preparation of documents needed in the division’s operations.
- Keeps office equipment secure and makes sure office supplies are available.
4. Secretariat and frontline services
- Receives and routes incoming calls, or logs the information and notifies the person concerned.
- Greets office visitors and responds to their needs.
- Logs concerns brought to the office and follows through on inquiries.
- Coordinates travel bookings of CID staff based on instructions, and reports on the status of bookings.
- Coordinates meetings and appointments with outside parties, including dates, venue, and meals as needed, and confirms them with everyone concerned.
Related DepEd job descriptions
- DepEd Public School District Supervisor Job Description
- DepEd Project Development Officer II (LRMDS) Job Description
- DepEd Librarian II (LRMDS Administrator) Job Description
- DepEd Education Program Supervisor (LRMDS) Job Description
- DepEd Education Program Specialist II (ALS) Job Description
- DepEd Education Program Supervisor (SDO-CID) Job Description
- DepEd Chief Education Supervisor (SDO-CID) Job Description
- DepEd Planning Officer III Job Description
- DepEd Project Development Officer II (for DRRM) Job Description
- DepEd Senior Education Program Specialist (SMME) Job Description
Frequently asked questions
What is the salary grade of a DepEd Administrative Aide VI?
The Administrative Aide VI is at Salary Grade 6.
What are the minimum qualifications for Administrative Aide VI?
The CSC-prescribed qualifications are at least two years of college and Career Service Sub-Professional (first level) eligibility. No experience or training is required.
What are the preferred qualifications?
The preferred qualifications are a bachelor’s degree and 2 years of relevant experience.
Who does the Administrative Aide VI report to?
In this job description, the Administrative Aide VI works in the Curriculum Implementation Division of the Schools Division Office. The position reports to the Chief Education Supervisor.
What are the main duties of an Administrative Aide VI?
The duties fall under four areas: scheduling division activities, records management, administrative support, and secretariat or frontline work. This includes routing documents, keeping files, writing minutes, handling calls and visitors, and coordinating travel and meetings.
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