This page sets out the job description of the DepEd Administrative Officer IV in the Supply Unit, a position with the parenthetical title Supply Officer II. It covers the position’s place in the Schools Division Office (SDO), its job summary, the CSC-prescribed qualification standards, and its duties under each key result area (KRA). It is useful for applicants, for current personnel, and for SDO staff who work with the Supply and Property Section.
On this page 7 sections
Purpose of the Administrative Unit
The Administrative Unit gives the Schools Division Office timely, responsive, and economical administrative services. These cover personnel and records management, cash disbursement, procurement, security and custody of property, and the maintenance of facilities. The aim is an efficiently run division office, so that schools and learning centers can provide accessible, quality basic education.
Position details
| Item | Details |
|---|---|
| Position title | Administrative Officer IV |
| Parenthetical title | Supply Officer II |
| Unit/Division | OSDS – Administrative Unit – Supply and Property Section |
| Reports to | Administrative Officer V |
| Positions supervised | Administrative Aide VI (Storekeeper) |
| Salary grade | 15 |
| Governance level | Schools Division Office |
Job summary
The Administrative Officer IV (Supply Unit) has two main jobs:
- Provide technical services to SDO management and staff on the procurement (using alternative mode), inspection, acceptance, issuance, storage, maintenance, and inventory of material resources, equipment, and properties. This supports the efficient operation of the division office in managing the delivery of quality basic education.
- Facilitate the disposal of waste materials and unserviceable equipment, to get economic benefit from them and to keep office space orderly and well used.
Qualification standards (CSC prescribed)
| Requirement | Minimum | Preferred |
|---|---|---|
| Education | Bachelor’s degree relevant to the job | – |
| Experience | 1 year of relevant experience | 4 years of relevant experience |
| Training | 4 hours of relevant training | 40 hours of relevant training |
| Eligibility | Career Service Professional (Second Level Eligibility) | – |
Duties and responsibilities
The duties are grouped by key result area (KRA).
Policies, standards, guidelines, and systems
- Develops and recommends policies, standards, guidelines, systems, tools, and forms for supply and property activities in the SDO.
- Drafts memos and issuances on these recommendations, as approved by the Schools Division Superintendent (SDS).
Procurement and acquisition
- Prepares the Division Annual Procurement Plan by collecting and consolidating the procurement plans of the SDO’s units, for approval by the SDS and submission to the Department of Budget and Management (DBM).
- Prepares an agency procurement request (APR) every quarter for DBM to validate stock availability. This shows which supplies can come from the DBM depot and which must be sourced elsewhere.
- Prepares purchase orders based on the APR and purchase requests (PR) to procure needed supplies.
Delivery inspection and acceptance
- Receives and physically inspects delivered supplies to make sure they meet the required specifications of the items.
- Monitors supplier performance and the satisfaction of management and staff with procured resources, and gives feedback to suppliers for continuous improvement.
Custodianship
- Supervises the upkeep of the storage area to keep supplies and properties safe and secure.
- Approves the issuance of supplies prepared by the Storekeeper, based on requests from SDO units.
- Conducts inventory and keeps an updated record of properties (for example, furniture and fixtures, vehicles) and equipment (for example, computers, printers). This follows the prescribed process and relevant laws, rules, and regulations, to establish accountability and include the property in the books of accounts.
Disposal
- Recommends the disposal of waste materials and unserviceable equipment after yearly inspections. This releases accountability for those items and removes them from accounting records.
- Keeps records of the property accountability of officials and employees, which are used when issuing clearances.
Related job descriptions
- DepEd Administrative Officer IV (Records Officer) Job Description
- DepEd Administrative Aide VI (Records) Job Description
- DepEd Administrative Aide VI (Property Unit) Job Description
- DepEd Administrative Officer IV Job Description
- DepEd Administrative Aide VI (Cash Unit) Job Description
- DepEd Education Program Supervisor (SDO-SGOD) Job Description
- DepEd Senior Education Program Specialist (SDO-SGOD) Job Description
- DepEd Education Program Specialist II (SDO-SGOD) Job Description
Frequently asked questions
What is the salary grade of a DepEd Administrative Officer IV (Supply Unit)?
The position is at Salary Grade 15 and sits at the Schools Division Office governance level.
What is the parenthetical title of the Administrative Officer IV in the Supply Unit?
Its parenthetical title is Supply Officer II. It belongs to the Supply and Property Section of the OSDS Administrative Unit.
What are the qualifications for Administrative Officer IV (Supply Officer II)?
The CSC-prescribed standards are a bachelor’s degree relevant to the job, 1 year of relevant experience (4 years preferred), 4 hours of relevant training (40 hours preferred), and Career Service Professional (Second Level) eligibility.
Whom does the Supply Officer II report to and supervise?
The position reports to the Administrative Officer V and supervises the Administrative Aide VI (Storekeeper).
What are the key result areas of the position?
The duties fall under five KRAs: policies, standards, guidelines, and systems; procurement and acquisition; delivery inspection and acceptance; custodianship; and disposal.
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