DepEd Administrative Officer IV Job Description

To provide the Schools Division Office with timely, responsive and economical administrative services in personnel and records management, cash disbursement, procurement , security and custody of property and the maintenance of facilities, in order to ensure efficient operation of the schools division office towards enabling schools and learning centers provide accessible and quality and basic education.

DEPED ADMINISTRATIVE OFFICER IV JOB DESCRIPTION

Position Title: Administrative Officer IV

Unit/Division: OSDS- Administrative Unit- Cash Division

Reports to: Administrative Officer V

Positions Supervised: Administrative Aide VI

Salary Grade: 18

Governance Level: Schools Division

DEPED ADMINISTRATIVE OFFICER IV JOB SUMMARY

  • To manage cash collections, disbursements, liquidations and preparation of reports to the accounting office to ensure proper utilization and timely disbursement of funds and liquidation of cash advances to pay for government obligation in accordance with accounting and auditing rules and regulations.

DEPED ADMINISTRATIVE OFFICER IV QUALIFICATION STANDARDS (CSC Prescribed Qualifications)

Education: Bachelors degree relevant to the job

Experience: 1 year relevant experience

Eligibility: Career Service Professional (Second Level Eligibility)

Trainings: 4 hours of relevant training

DEPED ADMINISTRATIVE OFFICER IV DUTIES AND RESPONSIBILITIES)

KRADUTIES AND RESPONSIBILITIES
Cash CollectionPrepare, disburse and release approved checks based on prescribed procedures to fulfil payment obligations of the SDO.

Distribute to collecting and disbursing officers cash advances for salaries and wages and reviews statements of accounts and current and replenishment vouchers

Review and finalize advice of checks issued and cancelled (ACIC) for submission to the Bureau of the Treasury and Authorized Government Depository Bank

Remits mandatory contribution to BIR, GSIS, HDMF, and PHILHEALTH

Records daily transactions to monitor the cash outflow and daily cash balance
Cash Disbursement Payment and RemittanceInitiates and controls the preparation of checks to pay for DepED obligations based on vouchers/claims signed by authorized signatories.

Release approved checks to payees

Secure and encash checks for cash advances

Supervise accounts for receipts and disbursements of funds

Monitor liquidation of cash advances, petty cash and submit reports
Liquidation and ReportingPrepare liquidations of cash advance/Petty Cash Fund submitted for replenishment.

Prepares replenishment reports, collection and deposit reports and report of checks issued and cancelled

Prepares monthly reports on the cash status of various accounts

Negotiate bank transactions such as encashment of payroll, bank deposits and bank withdrawals

Monitor to ensure the proper maintenance of records of cash receipts and disbursements pursuant to government rules and regulations

Prepare accountable forms and ensures the proper use, maintenance and control of accountable forms (such as official receipts and petty cash vouchers).

READ:

  1. DepEd Administrative Officer IV (Records Officer) Job Description
  2. DepEd Administrative Aide VI (Records) Job Description
  3. DepEd Administrative Officer IV (Supply Unit) Job Description
  4. DepEd Administrative Aide VI (Property Unit) Job Description
  5. DepEd Administrative Aide VI (Cash Unit) Job Description
  6. DepEd Education Program Supervisor (SDO-SGOD) Job Description
  7. DepEd Senior Education Program Specialist (SDO-SGOD) Job Description
  8. DepEd Education Program Specialist II (SDO-SGOD) Job Description

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