This page describes the job of a DepEd Administrative Aide VI assigned to the Cash Unit of a Schools Division Office (SDO). It covers the position profile, the qualification standards prescribed by the Civil Service Commission (CSC), and the duties grouped by key result area (KRA). It is useful for applicants, newly hired staff, and SDO personnel who prepare job descriptions or performance targets.
On this page 7 sections
Purpose of the administrative unit
The Administrative Unit gives the Schools Division Office timely, responsive, and economical services in:
- personnel and records management
- cash disbursement
- procurement
- security and custody of property
- maintenance of facilities
The goal is an efficient division office that helps schools and learning centers provide accessible, quality basic education.
Position and competency profile
| Item | Details |
|---|---|
| Position title | Administrative Aide VI |
| Parenthetical title | Cashiering Services |
| Unit/Division | OSDS – Administrative Unit (Cash Unit) |
| Reports to | Administrative Officer IV (Disbursing Officer) |
| Salary grade | 6 |
| Governance level | Schools Division Office |
Job summary
The Administrative Aide VI assists the Administrative Officer IV (AO IV) for Cash in cash collection and disbursement, and in preparing and submitting cash-related reports.
Qualification standards (CSC prescribed)
- Education: Completion of two years of college studies, or high school graduate with a relevant vocational or trade course. Basic computer skills (Microsoft Office, Excel, PowerPoint, and use of the internet) are preferred.
- Experience: None required.
- Eligibility: Career Service Professional (First Level Eligibility), as listed in the profile.
- Training: None required.
Duties and responsibilities
Cash collection
- Receives cash and checks paid to the Schools Division Office, issues receipts for money received, and classifies receipts by account for reporting.
- Maintains cash books and balances, and reconciles cash counts for daily reporting of cash on hand.
- Records and reports discrepancies and adjustments in collections to explain variances.
- Remits daily cash collections to the AO IV (Cash), together with the daily collection reports, cash receipt vouchers, and other documents for entry into the ledger and account books.
Cash disbursement, payment, and remittance
- Assists the AO IV in preparing checks, and in encoding and filing vouchers for submission to the Accounting Unit.
- Assists in issuing checks and accepting official receipts for payments made.
- Records all transactions and checks issued in the logbook.
- Assists in preparing the Advice of Checks Issued and Cancelled (ACIC).
- Assists the AO IV (Cash) in reconciling disbursement records with the cash books.
- Assists the AO IV (Cash) in withdrawing cash for salaries and wages.
Liquidation and reporting
- Assists in the timely submission of all reports on cash collection, liquidation, and disbursement, for recording and reconciliation in the preparation of financial reports.
Related job descriptions
- DepEd Administrative Officer IV (Records Officer) Job Description
- DepEd Administrative Aide VI (Records) Job Description
- DepEd Administrative Officer IV (Supply Unit) Job Description
- DepEd Administrative Aide VI (Property Unit) Job Description
- DepEd Administrative Officer IV Job Description
- DepEd Education Program Supervisor (SDO-SGOD) Job Description
- DepEd Senior Education Program Specialist (SDO-SGOD) Job Description
- DepEd Education Program Specialist II (SDO-SGOD) Job Description
Frequently asked questions
What is the salary grade of a DepEd Administrative Aide VI in the Cash Unit?
The position is at Salary Grade 6, based at the Schools Division Office.
Who does the Administrative Aide VI (Cash Unit) report to?
The position reports to the Administrative Officer IV, who serves as the Disbursing Officer.
What education is required for this position?
Completion of two years of college studies, or high school graduation with a relevant vocational or trade course. Basic computer skills such as Microsoft Office and internet use are preferred.
Is work experience or training required?
No. The qualification standards list no required experience and no required training.
What are the main duties of the position?
The duties fall under three areas: cash collection, cash disbursement and payment, and liquidation and reporting. They include issuing receipts, keeping cash books, helping prepare checks and the ACIC, and helping submit cash reports.
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