DepEd Administrative Aide VI (Cash Unit) Job Description

To provide the Schools Division Office with timely, responsive and economical administrative services in personnel and records management, cash disbursement, procurement , security and custody of property and the maintenance of facilities, in order to ensure efficient operation of the schools division office towards enabling schools and learning centers provide accessible and quality and basic education.

DEPED ADMINISTRATIVE AIDE VI POSITION AND COMPETENCY PROFILE

Position Title: Administrative Aide VI

Parenthetical Title: Cashiering Services

Unit/Division: OSDS- Administrative Unit- (Cash Unit)

Reports to: Administrative Officer IV (Disbursing Officer)

Salary Grade: 6

Governance Level: Schools Division Office

DEPED ADMINISTRATIVE AIDE VI JOB SUMMARY

  • To provide assistance to the AO IV for Cash, in cash collection and disbursement, and in the preparations and submission of cash related reports.

DEPED ADMINISTRATIVE AIDE VI QUALIFICATION STANDARDS (CSC Prescribed Qualifications)

Education: Completion of 2 years studies in college or high school graduate with relevant vocational/trade course

Basic knowledge in computer operation such as Microsoft Office, Excel, Power point, use of the internet (preferred)

Experience: No required experience

Eligibility: Career Service Professional (First Level Eligibility)

Trainings: No required training

DEPED ADMINISTRATIVE AIDE VI DUTIES AND RESPONSIBILITIES

KRADUTIES AND RESPONSIBILITIES
CASH COLLECTIONReceives cash and checks paid to the schools division office, issues receipts for money received and classify receipts by accounts for reporting purpose.

Maintains cash books and balances and reconciles cash counts for daily reporting of cash on hand.

Records and reports discrepancies and adjustments in collections to provide an explanation for variances.

Remits to the AO IV (Cash) daily cash collections together with the daily collection reports , cash receipt vouchers and other documents for entry into the ledger and account books
CASH DISBURSEMENT PAYMENT AND REMITTANCEAssists the Administrative Officer IV in checks preparation, encoding and filing of vouchers for submission to accounting unit

Assists in the issuance of checks and acceptance of official receipts for payments made

Records all transactions/checks issued on the logbook

Assists in the preparation of Advice of Checks Issued and Cancelled.(ACIC)/

Assists the AO IV (cash) reconcile records of disbursements with cash books

Assists the AO IV (Cash) in withdrawing cash for salaries and wages.
LIQUIDATION AND REPORTINGAssists in the timely submission of all reports regarding cash collection, liquidation and disbursement for recording and reconciliation in the preparation of financial reports.

READ:

  1. DepEd Administrative Officer IV (Records Officer) Job Description
  2. DepEd Administrative Aide VI (Records) Job Description
  3. DepEd Administrative Officer IV (Supply Unit) Job Description
  4. DepEd Administrative Aide VI (Property Unit) Job Description
  5. DepEd Administrative Officer IV Job Description
  6. DepEd Education Program Supervisor (SDO-SGOD) Job Description
  7. DepEd Senior Education Program Specialist (SDO-SGOD) Job Description
  8. DepEd Education Program Specialist II (SDO-SGOD) Job Description

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