DepEd Administrative Aide VI (Data Entry Machine Operator) Job Description

To provide the Schools Division Office with timely, responsive and economical administrative services in personnel and records management, cash disbursement, procurement , security and custody of property and the maintenance of facilities, in order to ensure efficient operation of the schools division office towards enabling schools and learning centers provide accessible and quality and basic education.

DEPED ADMINISTRATIVE AIDE VI JOB DESCRIPTION

Position Title: Administrative Aide VI (Records)

Parenthetical Title: Data Entry Machine Operator

Unit/Division: OSDS- Administrative Unit

Reports to: Administrative Officer IV (Records)

Salary Grade: 6

Governance Level: Schools Division

DEPED ADMINISTRATIVE AIDE VI JOB SUMMARY

  • To provide administrative support to the Records Officer in the maintenance of a records management system for the creation, classification, storage, maintenance, use and disposition of operating records and documents of permanent, legal, and historical value and ensure the security, preservation, and efficient access and retrieval of such records when needed by the schools division office management and staff.

DEPED ADMINISTRATIVE AIDE VI QUALIFICATION STANDARDS (CSC Prescribed Qualifications)

Education: Completion of 2 years studies in college or high school graduate with relevant vocational/trade course

Basic knowledge in computer operation such as Microsoft Office, Excel, Power point, use of the internet (preferred)

Experience: No required experience

Eligibility: Career Service Professional (First Level Eligibility)

Trainings: No required training

DEPED ADMINISTRATIVE AIDE VI DUTIES AND RESPONSIBILITIES

KRADUTIES AND RESPONSIBILITIES
Records Management SystemReceive, record and file documents according to the recommended filing system

Maintains cleanliness and orderliness of Records Storage Area that will ensure daily safety and security of records and easy access and retrieval as needed

Retrieve records requested by the Records Officer and keeps track of the whereabouts of the original document
Receiving and ReleasingReceive and record all documents brought to the records office.

Release, routes or files non-routine critical documents as classified by the Records Officer.
Documents Authentication, Verification and CertificationsAssist Records Officer in document authentication and verification following protocol for such.

Receives request for certifications and gathers the data required to prepare the certification for the approval of the Records Officer.

Prepares certifications for the signature of the appropriate management level.
ReportingGather data and information required in the preparation of annual and other administrative reports.

Implement process for conducting and annual inventory of records and submit findings to Records Officer.
Technical AssistanceCoordinate training/ orientation schedules and logistics on records management to staff in the schools division, schools and learning centers.

Assist Records Officer gather data on needs regarding records management and provide technical assistance and interventions to support effective records management in the schools and learning centers.

READ:

  1. DepEd Administrative Officer IV (Records Officer) Job Description
  2. DepEd Administrative Officer IV (Supply Unit) Job Description
  3. DepEd Administrative Aide VI (Property Unit) Job Description
  4. DepEd Administrative Officer IV Job Description
  5. DepEd Administrative Aide VI (Cash Unit) Job Description
  6. DepEd Education Program Supervisor (SDO-SGOD) Job Description
  7. DepEd Senior Education Program Specialist (SDO-SGOD) Job Description
  8. DepEd Education Program Specialist II (SDO-SGOD) Job Description

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