This page sets out the job description of the Administrative Aide VI (Property Unit) in a DepEd Schools Division Office (SDO). The position’s parenthetical title is Storekeeper II, and it is Salary Grade 6. It is useful for applicants, current staff, and supervisors who want to know the position’s duties, reporting line, and qualification standards.
On this page 7 sections
Purpose of the Administrative Unit
The Administrative Aide VI (Property Unit) works within the SDO’s Administrative Unit. That unit provides the Schools Division Office with timely, responsive, and economical administrative services. These cover personnel and records management, cash disbursement, procurement, security and custody of property, and maintenance of facilities. The goal is an efficiently run division office that helps schools and learning centers provide accessible, quality basic education.
Position at a glance
| Item | Details |
|---|---|
| Position title | Administrative Aide VI |
| Parenthetical title | Storekeeper II |
| Unit/Division | OSDS – Administrative Unit (Property Unit) |
| Reports to | Administrative Officer IV (Supply Officer II) |
| Salary grade | 6 |
| Governance level | Schools Division Office |
Job summary
The Administrative Aide VI supports the Supply Officer in two main areas:
- conducting the inventory of physical properties, supplies, materials, and equipment
- keeping proper storage, delivery, and issuance of these items
The aim is to give the SDO’s management and staff adequate and timely supplies and equipment.
Qualification standards (CSC prescribed)
- Education: Completion of two years of college studies, or a high school graduate with a relevant vocational or trade course. Basic computer skills such as Microsoft Office (Word, Excel, PowerPoint) and use of the internet are preferred.
- Experience: None required
- Training: None required
- Eligibility: Career Service Professional (First Level Eligibility), as stated in the job description
Duties and responsibilities
The duties are grouped by key result area (KRA).
Supplies and materials
- Receive and record supplies, materials, and equipment on delivery, so that item availability is documented for monitoring and supply management.
- Keep the stockroom orderly by organizing storage and regularly cleaning and sanitizing it. This makes items easy to find and reach, and keeps them preserved and safe.
- Prepare supplies and materials for issuance by the Supply Officer to requesting units.
- Consolidate records of received and issued supplies and materials, and prepare a report on monthly balances.
Properties and equipment
- Help the Supply Officer keep an updated inventory of properties (for example, furniture and fixtures and vehicles) and equipment (for example, computers and printers). This follows the prescribed process and relevant laws, rules, and regulations, so that items stay accounted for and are included in the books of accounts.
- Identify serviceable properties and equipment that need maintenance or repair, so action can be taken to extend their use.
- Maintain accurate, complete files of contracts, purchase orders, and vouchers with full supporting papers for ready reference.
- Help the Supply Officer classify, regroup, label, and store properties, equipment, and waste materials for inspection, in order to prepare a list of items recommended for transfer or disposal.
- Help the Supply Officer segregate waste materials and unserviceable properties ready for condemnation or transfer, following COA (Commission on Audit) rules and regulations.
Documents and records
- Keep copies of contracts, purchase orders, vouchers, and supporting documents in an organized filing system for future reference.
- Recommend that critical documents be turned over to the Records Officer for archiving and safekeeping.
Related job descriptions
- DepEd Administrative Officer IV (Records Officer) Job Description
- DepEd Administrative Aide VI (Records) Job Description
- DepEd Administrative Officer IV (Supply Unit) Job Description
- DepEd Administrative Officer IV Job Description
- DepEd Administrative Aide VI (Cash Unit) Job Description
- DepEd Education Program Supervisor (SDO-SGOD) Job Description
- DepEd Senior Education Program Specialist (SDO-SGOD) Job Description
- DepEd Education Program Specialist II (SDO-SGOD) Job Description
Frequently asked questions
What is the salary grade of a DepEd Administrative Aide VI (Property Unit)?
The position is Salary Grade 6, at the Schools Division Office governance level.
Who does the Administrative Aide VI (Property Unit) report to?
The position reports to the Administrative Officer IV (Supply Officer II) in the SDO’s Administrative Unit.
What are the qualifications for Administrative Aide VI (Property Unit)?
The job description requires completion of two years of college, or a high school diploma with a relevant vocational or trade course, plus first level eligibility. No experience or training is required, and basic computer skills are preferred.
What is the parenthetical title of this position?
The parenthetical title of the Administrative Aide VI (Property Unit) is Storekeeper II.
What are the main duties of the position?
The position receives, stores, and prepares supplies for issuance, and helps the Supply Officer keep an updated property and equipment inventory. It also keeps files of contracts, purchase orders, and vouchers, and helps prepare unserviceable items for transfer or disposal under COA rules.
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