DepEd Administrative Aide VI (SDS Office) Job Description

Position Title: Administrative Aide VI (SDS Office)

Reports to: Schools Division Superintendent

Salary Grade: 6

Governance Level: Schools Division Office

Unit/Division: Office of the SDS

DEPED ADMINISTRATIVE AIDE VI (SDS Office) JOB SUMMARY

  • To assist the management and staff and provide administrative support in the effective and efficient operation of the Office of the Schools Division Superintendent (OSDS).

DEPED ADMINISTRATIVE AIDE VI (SDS Office) QUALIFICATION STANDARDS

Education: At least Two year college level

Experience: No required experience

Eligibility: Career Service Sub-Professional (First Level Eligibility)

Trainings: No required training

Preferred Qualifications:

Education: Bachelors degree

Experience: 2 years relevant experience

DEPED ADMINISTRATIVE AIDE VI (SDS Office) DUTIES AND RESPONSIBILITIES

KEY RESULT AREA/SDUTIES AND RESPONSIBILITIES
Plots/Schedules ActivitiesSchedules/calendars OSDS activities such as training and workshops, meetings/appointments of the SDS with other offices and with staff, by calendaring, following up and confirming attendance to meetings for efficient coordination and utilization of personnel time.
Record ManagementReceives, records and routes documents addressed to the SDS by logging and attaching a routing slip before forwarding to the appropriate person to be able to track and account for location and status of documents

Maintains a filing system that makes records and documents retrievable and accessible while ensuring the safety and security of files.

Documents proceedings and agreements of meetings as assigned by the SDS, distributes copies of the minutes to concerned parties as well as files a copy for future reference.
Administrative SupportPrepares or encodes into electronic format word documents and other presentation materials

Provides assistance and administrative support to training and conferences as assigned.

Coordinates preparation of documents needed in the operations of SDO

Ensure security of office equipment and availability of office supplies
Secretariat/FrontlineReceives and routes incoming calls to or logs information and notifies the concerned party

Greets and entertains office visitors and responds to their needs

Logs concerns brought to the office and follow through on inquiries

Coordinates travel bookings of OSDS staff based on instructions and gives feedback on status of bookings.

Coordinates meetings and appointment with external parties ( dates and venue, meals arranged as needed) and confirms such to all concerned

READ:

  1. DepEd Assistant Schools Division Superintendent (ASDS) Job Description
  2. DepEd Legal Assistant I Job Description
  3. DepEd Information Technology Officer I Job Description
  4. DepEd Attorney III Job Description
  5. DepEd Administrative Assistant III (OSDS) Job Description
  6. DepEd Schools Division Superintendent (SDS) Job Description
  7. DepEd Administrative Aide IV (Driver II) Job Description


nv-author-image

DepEd Tambayan

DEPED TAMBAYAN is a new platform for professional teachers to voice out their genuine ideas and brilliant aspirations that concern the field of education.

Leave a Reply

Your email address will not be published. Required fields are marked *