This page presents the job description of the Administrative Aide VI assigned to the Office of the Schools Division Superintendent (OSDS) in a DepEd Schools Division Office. It covers the position’s basic details, qualification standards, and the duties grouped by key result area. It is useful for applicants, current staff, and personnel officers who want a clear picture of the role.
On this page 6 sections
Position at a glance
| Item | Details |
|---|---|
| Position title | Administrative Aide VI (SDS Office) |
| Reports to | Schools Division Superintendent |
| Salary grade | 6 |
| Governance level | Schools Division Office |
| Unit/Division | Office of the SDS |
Job summary
The Administrative Aide VI assists the management and staff and provides administrative support for the effective and efficient operation of the Office of the Schools Division Superintendent (OSDS).
Qualification standards
Minimum qualifications
- Education: At least two years of college
- Experience: None required
- Eligibility: Career Service Sub-Professional (First Level Eligibility)
- Training: None required
Preferred qualifications
- Education: Bachelor’s degree
- Experience: Two years of relevant experience
Duties and responsibilities
The duties are grouped into four key result areas.
Plots and schedules activities
- Schedules and calendars OSDS activities such as trainings and workshops, and meetings or appointments of the SDS with other offices and with staff. This includes calendaring, following up, and confirming attendance, so that coordination is efficient and personnel time is well used.
Records management
- Receives, records, and routes documents addressed to the SDS by logging them and attaching a routing slip before forwarding them to the right person, so the location and status of each document can be tracked.
- Maintains a filing system that keeps records and documents easy to retrieve and access while keeping files safe and secure.
- Documents the proceedings and agreements of meetings as assigned by the SDS, distributes copies of the minutes to the people concerned, and files a copy for future reference.
Administrative support
- Prepares or encodes word documents and other presentation materials in electronic format.
- Provides assistance and administrative support to trainings and conferences as assigned.
- Coordinates the preparation of documents needed in the operations of the Schools Division Office (SDO).
- Ensures the security of office equipment and the availability of office supplies.
Secretariat and frontline services
- Receives and routes incoming calls, or logs information and notifies the party concerned.
- Greets and attends to office visitors and responds to their needs.
- Logs concerns brought to the office and follows through on inquiries.
- Coordinates travel bookings of OSDS staff based on instructions and gives feedback on the status of bookings.
- Coordinates meetings and appointments with external parties, including dates, venue, and meals as needed, and confirms these with everyone concerned.
Related job descriptions
- DepEd Schools Division Superintendent (SDS) Job Description
- DepEd Assistant Schools Division Superintendent (ASDS) Job Description
- DepEd Administrative Assistant III (OSDS) Job Description
- DepEd Administrative Aide IV (Driver II) Job Description
- DepEd Legal Assistant I Job Description
- DepEd Attorney III Job Description
- DepEd Information Technology Officer I Job Description
Frequently asked questions
What salary grade is the DepEd Administrative Aide VI (SDS Office)?
The position is at Salary Grade 6.
Whom does the Administrative Aide VI in the SDS Office report to?
The position reports to the Schools Division Superintendent and is under the Office of the SDS in the Schools Division Office.
What eligibility is required for Administrative Aide VI?
The position requires Career Service Sub-Professional (First Level Eligibility).
Do I need work experience or a college degree to apply?
The minimum is at least two years of college, with no required experience or training. A bachelor’s degree and two years of relevant experience are preferred.
What are the main duties of the Administrative Aide VI in the OSDS?
The duties fall under scheduling activities, records management, administrative support, and secretariat or frontline services such as routing documents, taking minutes, handling calls and visitors, and coordinating travel and meetings.
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