Position Title: Administrative Aide VI (SDS Office)
Reports to: Schools Division Superintendent
Salary Grade: 6
Governance Level: Schools Division Office
Unit/Division: Office of the SDS
TABLE OF CONTENTS
DEPED ADMINISTRATIVE AIDE VI (SDS Office) JOB SUMMARY
- To assist the management and staff and provide administrative support in the effective and efficient operation of the Office of the Schools Division Superintendent (OSDS).
DEPED ADMINISTRATIVE AIDE VI (SDS Office) QUALIFICATION STANDARDS
Education: At least Two year college level
Experience: No required experience
Eligibility: Career Service Sub-Professional (First Level Eligibility)
Trainings: No required training
Education: Bachelors degree
Experience: 2 years relevant experience
DEPED ADMINISTRATIVE AIDE VI (SDS Office) DUTIES AND RESPONSIBILITIES
|KEY RESULT AREA/S||DUTIES AND RESPONSIBILITIES|
|Plots/Schedules Activities||Schedules/calendars OSDS activities such as training and workshops, meetings/appointments of the SDS with other offices and with staff, by calendaring, following up and confirming attendance to meetings for efficient coordination and utilization of personnel time.|
|Record Management||Receives, records and routes documents addressed to the SDS by logging and attaching a routing slip before forwarding to the appropriate person to be able to track and account for location and status of documents|
Maintains a filing system that makes records and documents retrievable and accessible while ensuring the safety and security of files.
Documents proceedings and agreements of meetings as assigned by the SDS, distributes copies of the minutes to concerned parties as well as files a copy for future reference.
|Administrative Support||Prepares or encodes into electronic format word documents and other presentation materials|
Provides assistance and administrative support to training and conferences as assigned.
Coordinates preparation of documents needed in the operations of SDO
Ensure security of office equipment and availability of office supplies
|Secretariat/Frontline||Receives and routes incoming calls to or logs information and notifies the concerned party|
Greets and entertains office visitors and responds to their needs
Logs concerns brought to the office and follow through on inquiries
Coordinates travel bookings of OSDS staff based on instructions and gives feedback on status of bookings.
Coordinates meetings and appointment with external parties ( dates and venue, meals arranged as needed) and confirms such to all concerned
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