DepEd Administrative Assistant III (OSDS) Job Description

DEPED ADMINISTRATIVE ASSISTANT III (OSDS) JOB DESCRIPTION

Position Title: Administrative Assistant III

Unit/Division: Office of the Schools Division Superintendent

Reports to: Schools Division Superintendent

Salary Grade: 9

Governance Level: Schools Division Office

Office/Bureau/Service: OSDS

DEPED ADMINISTRATIVE ASSISTANT III (OSDS) JOB SUMMARY

  • To provide prompt and quality support service to the SDS by implementing administrative systems, procedures, and monitoring administrative projects in order for the SDS to perform his/her duties efficiently.

DEPED ADMINISTRATIVE ASSISTANT III (OSDS) QUALIFICATION STANDARDS (CSC Prescribed Qualifications)

Education: Completion of two years in college

Experience: 1 year relevant experience

Eligibility: Career Service Professional (First Level Eligibility)

Trainings: 4 hours of relevant training to the position (office management skills, computer skills)

Preferred Qualifications:

Education: Two years college or two year vocational course (secretarial) preferably Bachelor’s degree in a related course

Eligibility: TESDA Certificate Holder

Trainings: Basic Knowledge in Computer Operations such as Microsoft Office

DEPED ADMINISTRATIVE ASSISTANT III (OSDS) DUTIES AND RESPONSIBILITIES

KEY RESULT AREA/SDUTIES AND RESPONSIBILITIES
Office SchedulesSchedules/calendars meetings/appointments of the SDS with other offices/Staff by calendaring, following up and confirming attendance of both parties
Communications/DocumentsReviews documents received and prepares referral slips by identifying contents of documents for action of the SDS or routing document to the concerned office or person.
Guests ReceptionEntertains visitors/guests of the Director/Directorate by attending to their needs promptly thus lessening the time demand on the Director.
Records/FilesIdentifies/sorts official documents, correspondence per programs/projects as to confidentiality and importance for proper labeling/ filing and safekeeping for future reference
Personnel MattersMonitors daily attendance of employees/staff in the Directorate by recording daily attendance and comparing time card versus logbook
Technical/Administrative SupportPrepares minutes of meetings/agenda attended and conducted by the Office of the SDS by recording and transcribing the encoding agreements made and disseminate it to the attendees for future reference and follow through of agreements.

Facilitates travel documents (local and abroad) of the Director by preparing travel authority, itinerary and other required documents and making such available for the Director on or before travel date.

Facilitates supporting documents for cash advances in connection with the conduct of a certain activity, official travels ( local and abroad), reimbursements, liquidation reports of the Director/directorate by preparing required documents/forms

Prepares PowerPoint presentation drafted by the SDS for use in the scheduled speaking engagement

Provides administrative support/logistics needs in the implementation of the Office programs/projects/activities initiated by the Director/Directorate through collection/consolidation of participants’ attendance and directory, consolidation of P/P/As output, preparation of supplies/materials/equipment

READ:

  1. DepEd Assistant Schools Division Superintendent (ASDS) Job Description
  2. DepEd Administrative Aide VI (SDS Office) Job Description
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  6. DepEd Schools Division Superintendent (SDS) Job Description
  7. DepEd Administrative Aide IV (Driver II) Job Description
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