This page describes the Legal Assistant I position in a DepEd Schools Division Office (SDO). It covers where the job sits, the qualifications the Civil Service Commission (CSC) prescribes, the preferred qualifications, and the duties grouped by Key Result Area (KRA). It is useful for applicants, for people already in the role, and for SDO staff who work with the Legal Unit.
On this page 6 sections
Position at a glance
| Item | Details |
|---|---|
| Position title | Legal Assistant I |
| Office/Bureau/Service | Office of the Schools Division Superintendent |
| Unit/Division | Legal Unit |
| Governance level | Schools Division Office |
| Reports to | Attorney III |
| Salary grade | 10 |
Job summary
The Legal Assistant I gathers, examines, and analyzes the information and facts the office receives. The assistant also investigates cases, matters, and issues that are received by, submitted to, or referred to the Schools Division Office. On top of this, the assistant gives clerical support to the Attorney III so that the Legal Unit runs well.
Qualification standards
CSC prescribed qualifications
- Education: Bachelor’s degree
- Experience: None required
- Eligibility: Career Service (Professional), Second Level Eligibility
- Training: None required
Preferred qualifications
- Preferably at least 18 units of LLB (Bachelor of Laws)
- Excellent written and verbal communication skills
- Basic computer skills, such as Microsoft Office (Word, Excel, PowerPoint) and using the internet
Duties and responsibilities
The duties are grouped by Key Result Area (KRA).
Impartial, evidence-based, and speedy investigation
- Prepare the order to submit a counter-affidavit or answer, and the notice of hearing.
- Research the laws, rules, regulations, and jurisprudence that apply.
- Create and maintain case files (expediente) of documents for current and pending administrative cases, for easy reference later.
- Create and maintain a database on the status of cases.
Effective and efficient in-house general legal services
- Prepare simple, basic correspondence and communications.
Safeguarding the Department’s rights and interests on school sites
- Create and maintain a database of school sites.
- Consolidate the Complete Staff Work (CSW) of every school site within the SDO.
Timely submission of reports required by law
- Log, follow up, and consolidate reports on schools’ compliance with the Child Protection and Anti-Bullying Policy.
- Create and maintain a database of cases involving child abuse and bullying.
Clerical support
- Schedule the Legal Unit’s activities, such as trainings, workshops, and meetings or appointments with other offices and staff. This includes calendaring, following up, and confirming attendance, so that personnel time is used well.
Records management
- Receive, record, and route documents addressed to the Legal Unit. Log each one and attach a routing slip before forwarding it, so the location and status of documents can be tracked.
- Maintain a filing system that keeps records retrievable and accessible while keeping files safe and secure.
- Document the proceedings and agreements of assigned meetings, give copies of the minutes to the people concerned, and file a copy for reference.
- Note the daily whereabouts of Legal Unit staff so they can be located when clients ask.
Administrative support
- Prepare or encode Word documents and other presentation materials.
- Help with trainings and conferences as assigned.
- Coordinate the preparation of documents the Legal Unit needs for its work.
- Keep office equipment secure and make sure office supplies are available.
Secretariat and frontline services
- Prepare clearances and certifications on request, for signature by the proper authorities.
Related DepEd job descriptions
- DepEd Attorney III Job Description
- DepEd Schools Division Superintendent (SDS) Job Description
- DepEd Assistant Schools Division Superintendent (ASDS) Job Description
- DepEd Administrative Aide VI (SDS Office) Job Description
- DepEd Administrative Assistant III (OSDS) Job Description
- DepEd Information Technology Officer I Job Description
- DepEd Administrative Aide IV (Driver II) Job Description
Frequently asked questions
What salary grade is the DepEd Legal Assistant I position?
The Legal Assistant I position is Salary Grade 10.
Who does a Legal Assistant I report to?
The Legal Assistant I reports to the Attorney III. The position is in the Legal Unit under the Office of the Schools Division Superintendent.
What are the minimum qualifications for Legal Assistant I?
The CSC prescribed qualifications are a bachelor’s degree and Career Service (Professional) Second Level Eligibility. No experience or training is required.
Do I need law units to apply as Legal Assistant I?
Law units are not part of the minimum qualifications. Applicants with at least 18 units of LLB are preferred.
What are the main duties of a Legal Assistant I?
The assistant helps investigate administrative cases, researches laws and jurisprudence, and maintains case files and databases on cases, school sites, and child abuse and bullying cases. The role also covers clerical, records management, administrative, and frontline support for the Legal Unit.
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