The Assistant Schools Division Superintendent (ASDS) is the second-highest official in a DepEd Schools Division Office. The ASDS reports directly to the Schools Division Superintendent (SDS) and helps run the division’s day-to-day operations, programs, and policies. This page sets out the position’s details, qualification standards, and duties for teachers, school heads, and applicants who want to understand the role.
On this page 6 sections
Position details
| Item | Details |
|---|---|
| Position title | Assistant Schools Division Superintendent (ASDS) |
| Office | Office of the Schools Division Superintendent |
| Reports to | Schools Division Superintendent (SDS) |
| Positions supervised | Division Chiefs, School Heads |
| Salary grade | 25 |
| Governance level | Schools Division Office |
Job summary
The ASDS reports directly to the SDS and provides overall management and technical assistance. The goal is efficient operations and effective implementation of policies and education programs at the schools division level.
Qualification standards
| Requirement | Standard |
|---|---|
| Education | Master’s degree in Education or its equivalent |
| Experience | 5 years of relevant experience involving management and supervision |
| Eligibility | Career Executive Service (CES) |
| Training | 32 hours of training in management and supervision |
Duties and responsibilities
The duties are grouped by key result area (KRA).
Strategic management and operations
- Executes and implements policies, the research agenda, the Division Education Development Plan (DEDP), and other directions set by the SDS for the whole division.
- Works with the SDS to implement programs and initiatives based on evidence-based planning, together with the Curriculum Implementation Division (CID) and the School Governance and Operations Division (SGOD), to ensure quality and accessible education in schools and learning centers.
- Recommends approval of School Improvement Plans (SIPs) and makes sure they align with the DEDP.
- Recommends policies based on data and other sources.
Curriculum and instruction management
- Helps ensure compliance with quality standards and manages programs for curriculum implementation, localization of curricula, and teaching through the CID.
- Helps evaluate applications for new schools, separation of annexes and extensions, integration of schools, permits to operate and recognition of private schools, and Senior High School curricular offerings.
- Helps promote accreditation and equivalency standards.
- Chairs the Division Research Review Committee.
- Assists the SDS in periodic visits to public and private schools and learning centers to check compliance with standards.
Human resource development and management
- Chairs the Division Personnel Selection Board (PSB), the Division Selection Committee, the Performance Management Team, and the Program on Awards and Incentives for Service Excellence (PRAISE) Committee.
- Recommends approval of training needs proposed by direct supervisors for all teaching and non-teaching staff in the division, through the SGOD.
- Reviews and evaluates the performance of Division Chiefs and School Heads or Principals.
- Serves as approving authority for the performance of Education Program Supervisors, Education Program Specialists, Public Schools District Supervisors, and Section or Unit Heads.
- Helps review the implementation of INSETs and Learning Center Improvement Plans.
- Formulates the Staff Development Plan and welfare programs for all direct reports.
- Reviews and recommends administrative matters, such as leave forms, authority to travel, and daily time records, for the SDS’s approval.
Resource management
- Chairs the division’s Bids and Awards Committee (BAC).
- Oversees the Management Information System (MIS).
- Helps prepare and allocate the budget, and ensures proper use of funds and resources in the Division Office, schools, and learning centers.
- Helps build partnerships and linkages with local government units (LGUs), non-government organizations (NGOs), government organizations (GOs), and other agencies.
Partnerships and linkages
- Represents the SDS in accepting grants, donations, bequests, and other assistance from donors and benefactors of basic education.
- Helps coordinate with LGUs, NGOs, and national government offices on matters affecting schools and learning centers and certain community development projects.
- Helps the SDS build linkages and networks with other LGUs for disaster risk reduction and emergency response.
- Assists the SDS in leading partnerships with LGUs, NGOs, GOs, and other agencies.
Other assignments
- Chairs the Grievance Committee.
- Leads investigations and fact-finding for legal cases.
- Represents the SDS by chairing committees as assigned.
- Acts as Officer-in-Charge of the office when the SDS is on leave or official travel.
- Performs other duties assigned by superiors.
Planning
- Prepares and submits the office’s Annual Work Plan for approval.
- Implements the budget call for the office and prepares the annual budget based on previous budgets, the Annual Work Plan, and office operations, then submits it for approval and consolidation into the DepEd budget.
- Plans and recommends additional staffing needs and their costs for new projects or programs.
Performance management
- Implements the office’s approved Work Plan and budget.
- Reviews and aligns work assignments and processes with the approved Work and Financial Plan so the office meets its plans, objectives, and targets.
- Regularly monitors and evaluates office performance against its KRAs and targets.
- Proposes action plans to address issues, and reviews processes, systems, and procedures to recommend improvements.
People management
- Takes part in screening and selecting qualified applicants for vacant positions in the office.
- Coordinates with the BHROD and NEAP on the learning and development needs of team members, and recommends further training for those with leadership potential.
- Coaches and guides subordinates.
- Monitors and evaluates individual and team performance against targets and KPIs.
- Conducts performance evaluations for subordinates.
- Reviews performance appraisals prepared by Section or Unit Chiefs and approves recommendations for personnel action.
Management reports
- Validates and finalizes all communications, dispatches, and reports on transactions acted on by the office, for clarity and completeness.
- Gives technical inputs and feedback on the office’s transactions and activities to support management decisions.
Finance and administrative matters
- Makes sure the office has enough resources, such as office space, equipment, furniture, and supplies, to run well and carry out programs and projects.
- Monitors projects and programs so they are completed according to plan, on time, and within budget.
- Monitors office and staff compliance with DepEd and government rules on financial and administrative transactions, such as liquidation of cash advances and Travel Expense Vouchers (TEVs) and the annual submission of Statements of Assets and Liabilities.
Related job descriptions
- DepEd Schools Division Superintendent (SDS) Job Description
- DepEd Administrative Aide VI (SDS Office) Job Description
- DepEd Administrative Assistant III (OSDS) Job Description
- DepEd Legal Assistant I Job Description
- DepEd Attorney III Job Description
- DepEd Information Technology Officer I Job Description
- DepEd Administrative Aide IV (Driver II) Job Description
Frequently asked questions
What is the salary grade of a DepEd Assistant Schools Division Superintendent?
The ASDS position is listed at Salary Grade 25.
What are the qualifications for ASDS?
An applicant needs a master’s degree in Education or its equivalent, 5 years of relevant experience in management and supervision, Career Executive Service (CES) eligibility, and 32 hours of training in management and supervision.
Who does the ASDS report to and supervise?
The ASDS reports directly to the Schools Division Superintendent (SDS) and supervises Division Chiefs and School Heads.
Who takes charge of the division office when the SDS is away?
The ASDS acts as Officer-in-Charge of the office when the SDS is on leave or official travel.
Which committees does the ASDS chair?
The ASDS chairs the Division Personnel Selection Board, Division Selection Committee, Performance Management Team, PRAISE Committee, Division Research Review Committee, Bids and Awards Committee, and Grievance Committee.
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