TABLE OF CONTENTS
DEPED ASSISTANT SCHOOLS DIVISION SUPERINTENDENT (ASDS) JOB DESCRIPTION
Position Title: Assistant Schools Division Superintendent (ASDS)
Office/Bureau / Service: Office of the Schools Division Superintendent
Reports to: Schools Division Superintendent (SDS)
Position Supervised: Division Chiefs, School Heads
Salary Grade: 25
Governance Level: Schools Division Office
DEPED ASSISTANT SCHOOLS DIVISION SUPERINTENDENT (ASDS) JOB SUMMARY
- Reports directly to the Schools Division Superintendent (SDS) to generally provide overall management and technical assistance for the efficient operations and effective implementation of policies and education programs at the Schools Division level.
DEPED ASSISTANT SCHOOLS DIVISION SUPERINTENDENT (ASDS) QUALIFICATION STANDARDS
Education: Master’s degree in Education or its equivalent
Experience: 5 years of relevant experience involving management and supervision
Eligibility: Career Executive Service (CES)
Trainings: 32 hours of training in management and supervision
DEPED ASSISTANT SCHOOLS DIVISION SUPERINTENDENT (ASDS) DUTIES AND RESPONSIBILITIES
|KEY RESULT AREA/S||DUTIES AND RESPONSIBILITIES|
|Strategic Management and Operations||Executes and implements policies, research agenda, Division Education Development Plan (DEDP), and other directions set by the Schools Division Superintendent (SDS) for the entire schools division|
Collaborates with the SDS in the implementation of programs and initiatives anchored on evidencebased planning with Curriculum Implementation Division (CID) and Schools Governance and Operations Division, to ensure quality and accessible education in schools and learning centers;
Recommends approval and ensures the alignment of School Improvement Plan (SIP) with the DEDP
Recommends policies based on data and other sources
|Curriculum and Instruction Management||Assists in ensuring compliance to quality standards and managing programs for curricula implementation, localization of curricula, and teaching through the Curriculum Implementation Division (CID)|
Assists in the evaluation of applications for new schools, separation of annexes and extensions, integration of schools, permit to operate and recognition to private schools, and SHS curricular offerings
Assists in promoting accreditation/equivalency standards
Acts as chairperson for Division Research Review Committee
Assists the SDS in the conduct of periodic visits to public and private schools and learning centers to check compliance with standards
|Human Resource Development and Management||Acts as chairperson of the following commitees: Division Personnel Selection Board (PSB), Division Selection Committee, Performance Management Team and, Program on Awards and Incentives for Service Excellence (PRAISE) Committee|
Recommends approval of proposed training needs by all Direct Supervisors for all teaching and nonteaching staff within the schools division through the School Governance and Operations Division (SGOD)
Reviews and evaluates performance of Division Chiefs and School Heads/Principals.
Acts as approving authority of the performance of Education Program Supervisors, Education Program Specialist, Public Schools District Supervisor and Section/Unit Head.
Assist in reviewing the implementation of INSETs and/or Learning Center Improvement Plan
Formulates Staff Development Plan and Welfare Programs for all direct reports
Review and recommend administrative matters such as leave forms, authority to travel and daily time record, for approval of the SDS
|Resource Management||Serves as chairperson of Bids and Awards Committee (BAC) of the Division|
Oversees the management of the Management Information System (MIS)
Assists in budget preparation and allocation, and ensures proper use of funds and resources at Division Office, Schools and Learning Centers
Assists in partnerships and linkages with Local Government Units (LGUs), Non-Government Organizations (NGOs), Government Organizations (GOs), and other agencies
|Partnership and Linkages||Represents the SDS in accepting grants, donations, bequests and other forms of assistance from various donors and benefactors of basic education;|
Assist in coordinating with local government units and non-government organizations including national government offices on matters affecting schools/LCs and certain community development projects;
Helps the SDS in establishing linkages and networks with other local government units for disaster risk reduction and emergency response purposes;
Assist the SDS in spearheading partnerships and linkages with Local Government Units (LGUs), NonGovernment Organizations (NGOs), Government Organizations (GOs), and other agencies
|Other Assignments||Serves as Chairperson for Grievance Committee|
Leads in the investigation/fact-finding for legal cases
Represent the Schools Division Superintendent, by acting as chair in committees, as may be assigned
Acts as Officer-In-Charge of the Office when the SDS is on Leave of Absence or Official Travel
Performs other duties as may be assigned by superior.
|Planning||Prepares and submits for approval the Annual Work Plan of the concerned office.|
Implements the budget call for the office. Prepares the annual budget of the office based on previous budgets and as required by the Annual Work Plan and the operations of the office. Submits to superior for approval and consolidation into the DepEd Budget.
Plans for and recommends additional manpower requirements and accompanying costs for new projects or programs.
|Performance Management||Implements the approved Work Plan and Budget of the office|
Reviews and aligns existing work assignments and processes with the approved Work and Financial Plan to ensure that plans, objectives and targets of the office are achieved.
Regularly monitors and evaluates the office performance according to its KRAs and targets
Initiates and proposes action plans to address issues and concerns. Reviews existing processes, systems and procedures and recommends improvements to enhance efficiency and effectiveness of the office.
|People Management||Participates in the screening and selection process of qualified individuals to be hired for vacant positions in the office.|
Coordinates with the BHROD and NEAP to address learning and development needs of the team members in the performance of their functions. Provides recommendations for additional training and development interventions for team members with leadership potential.
Provides coaching and guidance to the subordinates in the performance of their functions
Monitors and evaluates individual and team performance against set targets and KPIs.
Conducts performance evaluation for subordinates.
Reviews performance appraisals prepared by Section or Unit Chiefs. Approves recommendations for personnel action.
|Management Reports||Validates and finalizes all communications, dispatches and reports related to the transactions given action by the office to ensure clarity and completeness|
Provides technical inputs and feedback on transactions given action or activities undertaken by the office for management information and decision-making.
|Management of Finance and Administrative Matters||Ensures that the office has sufficient resources (e.g. office space, equipment, furniture, supplies, etc.) for efficient operations and implementation of programs and projects|
Monitors the implementation of projects and programs to ensure completion according to plan or specifications within the required time and budget.
Monitors office and staff compliance with DepEd and government rules and regulations on financial and administrative transactions, i.e. liquidations of cash advances and Travel Expense Vouchers (TEVs); annual submission of Statements of Assets and Liabilities, others
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