DepEd Schools Division Superintendent (SDS) Job Description

This page sets out the official job description of the Schools Division Superintendent (SDS) in the Department of Education (DepEd). It covers the position’s place in the organization, its job summary, the qualification standards prescribed by the Civil Service Commission (CSC), and the duties under each key result area (KRA). It is useful for teachers and school leaders who plan to apply for the position, and for anyone who wants to know what the SDS is responsible for.

On this page 6 sections

Position at a glance

Item	Details
Position title	Schools Division Superintendent (SDS)
Unit/Division	Office of the Schools Division Superintendent
Reports to	Regional Director; DepEd Executive Committee (Secretary, Undersecretary, and Assistant Secretary)
Positions supervised	Assistant Schools Division Superintendent
Salary grade	26
Governance level	Schools Division Office

Job summary

The SDS provides overall management and technical assistance so that policies and education programs are carried out efficiently and effectively at the Schools Division level. The SDS ensures quality in the delivery of basic education services by developing division work systems and procedures, and by setting standards that are consistent with national and regional education policies, plans, and standards. The SDS also makes sure these standards are followed.

The SDS oversees the effective and efficient use of the division’s financial, human, and physical resources. The SDS also makes sure that public and private elementary, secondary, and integrated schools and learning centers operate within DepEd standards.

Qualification standards (CSC prescribed)

• Education: Master’s degree in Education or its equivalent
• Experience: 5 years of relevant experience involving management and supervision; 1 year as Assistant Schools Division Superintendent
• Eligibility: Career Service Executive Eligibility (CSEE) or Career Executive Service (CES)
• Training: 32 hours of training in management and supervision

Duties and responsibilities by key result area

Strategic Management and Operations

This KRA covers the education plan, policies, program management, and monitoring and evaluation (M&E). It also includes support services such as ICT, disaster risk reduction and management (DRRM), health and nutrition, and internal communications. The SDS:

• Leads the development and implementation of policies, the research agenda, and the Division Education Development Plan (DEDP) or strategic plan for the whole division.
• Starts programs and initiatives based on evidence-based planning, working with the Assistant Schools Division Superintendent, the Curriculum Implementation Division (CID), and the Schools Governance and Operations Division, to ensure quality and accessible education in schools and learning centers.
• Supervises quality assurance processes on the School Improvement Plan (SIP), School-Based Management (SBM), and other programs and projects as a basis for continuous improvement.
• Communicates and coordinates with the Central Office, public affairs offices across DepEd, and other government agencies on information, news, and related matters.
• Manages information flow and internal communications.
• Oversees the operation of the Management Information System (MIS).
• Approves, implements, and monitors Division and School Disaster Risk Management Plans, and regularly reviews and tests them in line with national and local planning programs.
• Promotes public awareness of disaster risk management policies and directives, and responds to and manages the effects of emergencies in the division.
• Oversees health programs, basic health and nutrition services, and a healthful school environment for the division and school population.
• Leads healthy lifestyle habits and practices among teaching and non-teaching personnel so they can work more efficiently and effectively.
• Ensures coordination with the Division Field Technical Assistance Team (DFTAT) in giving technical assistance to the division and schools.

Curriculum and Instruction Management

• Supervises the operations of all public and private preschools, elementary, secondary, and integrated schools and learning centers in the division, and promotes awareness of and adherence to accreditation standards.
• Organizes, develops, directs, and administers the Schools Division, and exercises general supervision over basic education and non-school-based programs (kindergarten, elementary, secondary, ALS, and other non-school-based programs) in the provincial or city division.
• Leads in ensuring compliance with quality standards and in managing curriculum implementation, localization of curricula, and teaching through the CID.
• Initiates and directs the development of local curriculum materials and programs.
• Recommends the evaluation of applications for new schools, separation of annexes, integration of schools, and permits or recognition to operate.
• Conducts periodic visits to public and private schools and learning centers to check compliance with curricular requirements and programs or projects.
• Ensures coordination with the DFTAT in giving technical assistance to the division and schools.

Human Resource Development and Management

• Oversees the hiring, placement, and evaluation of all division supervisors, schools district supervisors, and all teaching and non-teaching employees of the division, including school heads, except the Assistant Schools Division Superintendent.
• Approves the training needs proposed by direct supervisors for teaching and non-teaching staff through the School Governance and Operations Division (SGOD).
• Evaluates the performance of chiefs, supervisors, Public Schools District Supervisors (PSDS), principals, and other direct reports; evaluates the performance of the ASDS and gives a recommendation to the Assistant Regional Director (ARD).
• Reviews the implementation of in-service trainings (INSETs) and the Learning Center Improvement Plan.
• Formulates the staff development plan and welfare programs for all direct reports.
• Evaluates and approves administrative matters such as leave forms, authority to travel, and daily time records.
• Approves appointments and deployments, and evaluates and recommends personnel actions (promotions, transfers, reassignments, reinstatements, and dropping from the rolls) for all division personnel, except the Assistant Schools Division Superintendent.
• Leads the planning and implementation of a comprehensive Professional Learning and Development Program for teaching and non-teaching personnel.
• Acts as disciplining authority in administrative cases against non-teaching personnel in the division.
• Starts administrative proceedings motu proprio (on the SDS’s own initiative) in cases involving non-teaching personnel in the division.
• Acts on complaints filed with the office, including appointing investigators for fact-finding or preliminary investigations.
• Chairs the Formal Investigating Committee when the respondent is a teacher.

Resource Management

• Leads budget preparation and allocation, and ensures the proper use of funds and resources in the Division Office, schools, and learning centers.
• Supervises division office management so that accounting and budgeting services are economical, efficient, and effective.
• Exercises general administration and supervision of fixed and movable properties in the division, and approves the allocation, use, acquisition, or procurement of goods and services for instructional and non-instructional purposes, including repair, maintenance, rehabilitation, and construction of education facilities, subject to existing rules.
• Serves as Head of Procuring Entity (HoPE), following procurement rules and regulations.
• Plans programs and manages the distribution of national fund allotments, and monitors the use of funds that the national government and local government units give to schools and learning centers.
• Prepares and recommends approval of school budgets in the division to the provincial or city board, and confers with the board on school appropriations and disbursements.

Partnership and Linkages

• Sits as co-chair of the Provincial or City School Board, and as officer or member of other bodies as provided by law.
• Accepts grants, donations, bequests, and other assistance from donors and benefactors of basic education.
• Coordinates and cooperates with local government units, non-government organizations, and national government offices on matters affecting schools, learning centers, and certain community development projects.
• Builds links and networks with other local government units for disaster risk reduction and emergency response.
• Leads partnerships with Local Government Units (LGUs), Non-Government Organizations (NGOs), Government Organizations (GOs), and other agencies.

Other duties

• Performs other functions as provided by law, rules, and regulations.

Related DepEd job descriptions

1. DepEd Assistant Schools Division Superintendent (ASDS) Job Description
2. DepEd Administrative Aide VI (SDS Office) Job Description
3. DepEd Legal Assistant I Job Description
4. DepEd Information Technology Officer I Job Description
5. DepEd Attorney III Job Description
6. DepEd Administrative Assistant III (OSDS) Job Description
7. DepEd Administrative Aide IV (Driver II) Job Description

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