DepEd Administrative Assistant III (Senior Bookkeeper) Job Description

The Accounting Services maintains financial records and reports to provide management with information for decision making and accounting reports to oversight agencies to ensure the proper utilization of funds in accordance with accounting and auditing rules and regulations.

The Budgeting Services provides management with economical, efficient, and effective budgeting services and reliable and timely financial information for decision making towards the cost-effective allocation and utilization of financial resources of the schools division.

DEPED ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) JOB DESCRIPTION

Position Title: Administrative Assistant III

Parenthetical Title: Senior Bookkeeper

Unit/Division: Office of the Schools Division Superintendent

Reports to: Accountant III

Salary Grade: 9

Governance Level: SDO

Office/Bureau/Service: Accounting Unit – Finance Division

DEPED ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) JOB SUMMARY

• To maintain and safeguard the books, records and supporting schedules of the Division Office by keeping track of accounts, and verifying the accuracy of procedures used for recording financial data that are necessary for the preparation of timely and reliable reports which will aid the management in making informed decisions.

DEPED ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) QUALIFICATION STANDARDS (CSC Prescribed Qualifications)

Education: Completion of two years in college

Experience: 1 year relevant experience

Eligibility: Career Service Professional (First Level Eligibility)

Trainings: 4 hours of relevant training

DEPED ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) DUTIES AND RESPONSIBILITIES

KEY RESULT AREA/S	DUTIES AND RESPONSIBILITIES
Financial Records and Reports	Ascertains that transaction have been properly recorded in books Verify financial statements made by subordinate, verify the journal voucher Prepares adjusting entries and journal vouchers Prepares trial balances, monthly statements of income and expenditure and other financial statements;
Account Tracking	Prepares schedules to support statements of accounts and other financial statements for incorporation in the books of accounts or progress reports Prepares the reconciliation of books of accounts to make the necessary adjustments to maintain accuracy and updated records
Financial Transactions Recording Procedures	Recommends to management and drafts correspondence pertaining to financial/bookkeeping matters based on issuances of CO Finance and oversight agencies and monitors understanding and application of such by SDO, schools and learning centers. Provides inputs for improvement of accounting section Reviews, revises and gives feedback on the work of accounting and bookkeeping staff.

READ:

1. DepEd Accountant III Job Description
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3. DepEd Administrative Officer V (Budget Officer III) Job Description
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