DepEd Administrative Assistant III (Senior Bookkeeper) Job Description

The Accounting Services maintains financial records and reports to provide management with information for decision making and accounting reports to oversight agencies to ensure the proper utilization of funds in accordance with accounting and auditing rules and regulations.

The Budgeting Services provides management with economical, efficient, and effective budgeting services and reliable and timely financial information for decision making towards the cost-effective allocation and utilization of financial resources of the schools division.

DEPED ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) JOB DESCRIPTION

Position Title: Administrative Assistant III

Parenthetical Title: Senior Bookkeeper

Unit/Division: Office of the Schools Division Superintendent

Reports to: Accountant III

Salary Grade: 9

Governance Level: SDO

Office/Bureau/Service: Accounting Unit – Finance Division

DEPED ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) JOB SUMMARY

  • To maintain and safeguard the books, records and supporting schedules of the Division Office by keeping track of accounts, and verifying the accuracy of procedures used for recording financial data that are necessary for the preparation of timely and reliable reports which will aid the management in making informed decisions.

DEPED ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) QUALIFICATION STANDARDS (CSC Prescribed Qualifications)

Education: Completion of two years in college

Experience: 1 year relevant experience

Eligibility: Career Service Professional (First Level Eligibility)

Trainings: 4 hours of relevant training

DEPED ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) DUTIES AND RESPONSIBILITIES

KEY RESULT AREA/SDUTIES AND RESPONSIBILITIES
Financial Records and ReportsAscertains that transaction have been properly recorded in books

Verify financial statements made by subordinate, verify the journal voucher

Prepares adjusting entries and journal vouchers

Prepares trial balances, monthly statements of income and expenditure and other financial statements;
Account TrackingPrepares schedules to support statements of accounts and other financial statements for incorporation in the books of accounts or progress reports

Prepares the reconciliation of books of accounts to make the necessary adjustments to maintain accuracy and updated records
Financial Transactions Recording ProceduresRecommends to management and drafts correspondence pertaining to financial/bookkeeping matters based on issuances of CO Finance and oversight agencies and monitors understanding and application of such by SDO, schools and learning centers.

Provides inputs for improvement of accounting section

Reviews, revises and gives feedback on the work of accounting and bookkeeping staff.

READ:

  1. DepEd Accountant III Job Description
  2. DepEd Administrative Assistant I (Accounting Machine Operator) Job Description
  3. DepEd Administrative Officer V (Budget Officer III) Job Description
  4. DepEd Administrative Assistant II (Accounting Clerk) Job Description
  5. DepEd Administrative Aide VI (Personnel) Job Description
  6. DepEd Administrative Officer V Job Description
  7. DepEd Administrative Aide VI (Data Entry Machine Operator) Job Description

1 thought on “DepEd Administrative Assistant III (Senior Bookkeeper) Job Description”

  1. Good Afternoon!

    I am new (2 years) here at DepEd. An ADAS III (Senior Bookkeeper).

    May I ask what is/are the duties and responsibilities as per KRA, if possible of an ADAS III (SB) assigned at Non-implementing Units (Elem. Schools)? Is there any particular reports and/or functions that specifically to be performed by this position?

    Thank you very much and more power!

Leave a Comment

Your email address will not be published. Required fields are marked *