The Administrative Assistant III, with the parenthetical title Senior Bookkeeper, is a Salary Grade 9 position in a DepEd Schools Division Office (SDO). The Senior Bookkeeper keeps the division office’s books, records, and supporting schedules accurate and up to date and reports to the Accountant III. This page sets out the position’s details, qualification standards, and duties for applicants, current staff, and personnel officers.
On this page 7 sections
Position at a glance
| Item | Details |
|---|---|
| Position title | Administrative Assistant III |
| Parenthetical title | Senior Bookkeeper |
| Unit/Division | Office of the Schools Division Superintendent |
| Office/Bureau/Service | Accounting Unit, Finance Division |
| Reports to | Accountant III |
| Salary grade | 9 |
| Governance level | SDO (Schools Division Office) |
Where the position fits
The Senior Bookkeeper works in the Finance Division. That division has two services:
- Accounting Services keeps financial records and reports. These give management information for decision making. They also give oversight agencies the accounting reports that show funds are used according to accounting and auditing rules and regulations.
- Budgeting Services gives management economical, efficient, and effective budgeting services. It also gives reliable and timely financial information so that the division can allocate and use its money cost-effectively.
The Senior Bookkeeper belongs to the Accounting Unit.
Job summary
The Senior Bookkeeper maintains and safeguards the books, records, and supporting schedules of the Division Office. To do this, the Senior Bookkeeper:
- keeps track of accounts, and
- checks that the procedures for recording financial data are accurate.
This work allows timely and reliable reports, which help management make informed decisions.
Qualification standards
These are the qualifications prescribed by the Civil Service Commission (CSC) for the position:
- Education: Completion of two years in college
- Experience: 1 year of relevant experience
- Eligibility: Career Service Professional (First Level Eligibility)
- Training: 4 hours of relevant training
Duties and responsibilities
The duties are grouped into three key result areas.
1. Financial records and reports
- Makes sure that transactions have been properly recorded in the books.
- Verifies financial statements made by subordinates and verifies journal vouchers.
- Prepares adjusting entries and journal vouchers.
- Prepares trial balances, monthly statements of income and expenditure, and other financial statements.
2. Account tracking
- Prepares schedules that support statements of accounts and other financial statements. These schedules are entered in the books of accounts or in progress reports.
- Prepares the reconciliation of the books of accounts and makes the needed adjustments so that records stay accurate and updated.
3. Financial transactions recording procedures
- Recommends actions to management and drafts letters on financial and bookkeeping matters. These are based on issuances of the DepEd Central Office (CO) Finance and of oversight agencies.
- Monitors whether the SDO, schools, and learning centers understand and apply these issuances.
- Gives inputs for improving the accounting section.
- Reviews and revises the work of the accounting and bookkeeping staff and gives them feedback.
Related DepEd job descriptions
- DepEd Accountant III Job Description
- DepEd Administrative Assistant I (Accounting Machine Operator) Job Description
- DepEd Administrative Officer V (Budget Officer III) Job Description
- DepEd Administrative Assistant II (Accounting Clerk) Job Description
- DepEd Administrative Aide VI (Personnel) Job Description
- DepEd Administrative Officer V Job Description
- DepEd Administrative Aide VI (Data Entry Machine Operator) Job Description
Frequently asked questions
What is the salary grade of a DepEd Administrative Assistant III (Senior Bookkeeper)?
The position is Salary Grade 9. It sits at the Schools Division Office (SDO) level.
Whom does the Senior Bookkeeper report to?
The Senior Bookkeeper reports to the Accountant III and works in the Accounting Unit of the Finance Division.
What are the qualifications for Administrative Assistant III (Senior Bookkeeper)?
The CSC-prescribed qualifications are completion of two years in college, 1 year of relevant experience, 4 hours of relevant training, and Career Service Professional (First Level Eligibility).
What are the main duties of a Senior Bookkeeper in DepEd?
The Senior Bookkeeper checks that transactions are properly recorded. The role also covers preparing adjusting entries, journal vouchers, trial balances, and financial statements, preparing supporting schedules and reconciling the books of accounts, and reviewing the work of the accounting and bookkeeping staff.
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