The Administrative Assistant I (Accounting Machine Operator) is a Salary Grade 7 position in the Budget Unit of the Finance Division at a DepEd Schools Division Office. This page sets out the position’s details, job summary, qualification standards, and duties. It is useful for applicants, for personnel already in the role, and for HR and finance staff preparing hiring or performance documents.
On this page 7 sections
Where this position fits
The position supports the division’s finance work, which has two parts:
- Accounting Services keeps financial records and reports. These give management information for decision making and give oversight agencies the accounting reports they need. The aim is to make sure funds are used properly under accounting and auditing rules and regulations.
- Budgeting Services gives management economical, efficient, and effective budgeting services. It also gives reliable and timely financial information for decision making, so the schools division can allocate and use its financial resources cost-effectively.
Position details
| Item | Details |
|---|---|
| Position title | Administrative Assistant I |
| Parenthetical title | Accounting Machine Operator |
| Office/Bureau/Service | Office of the Schools Division Superintendent |
| Reports to | Budget Officer III |
| Salary grade | 7 |
| Governance level | Schools Division Office |
| Unit/Division | Budget Unit, Finance Division |
Job summary
- Provide general and routine clerical support to the budgeting officer. This includes preparing the budgetary requirements to be submitted to the Department of Budget and Management (DBM) and the reports required by other attached agencies.
- Provide administrative support to the functions of Finance Services.
Qualification standards
These are the qualifications prescribed by the Civil Service Commission (CSC):
| Requirement | Standard |
|---|---|
| Education | At least 2 years of college |
| Experience | None required |
| Eligibility | Career Service Professional (First Level Eligibility) |
| Training | None required |
| Additional requirement | Basic computer skills, such as Microsoft Office (Word, Excel, PowerPoint) and use of the internet |
Duties and responsibilities
Key result area: Budget preparation, execution, and accountability data and documents
The Administrative Assistant I (Accounting Machine Operator):
- Identifies and gathers the data needed to prepare budget proposals, budget execution documents, and budget accountability reports.
- Reviews the supporting documents of claims to check that they comply with budgeting, accounting, and auditing rules and regulations.
- Provides clerical support in preparing budget proposals.
- Prepares obligation requests for claims.
- Prepares reports on budget matters.
Related DepEd job descriptions
- DepEd Accountant III Job Description
- DepEd Administrative Assistant III (Senior Bookkeeper) Job Description
- DepEd Administrative Officer V (Budget Officer III) Job Description
- DepEd Administrative Assistant II (Accounting Clerk) Job Description
- DepEd Administrative Aide VI (Personnel) Job Description
- DepEd Administrative Officer V Job Description
- DepEd Administrative Aide VI (Data Entry Machine Operator) Job Description
Frequently asked questions
What is the salary grade of a DepEd Administrative Assistant I (Accounting Machine Operator)?
The position is Salary Grade 7.
Whom does the Accounting Machine Operator report to?
The position reports to the Budget Officer III. It belongs to the Budget Unit of the Finance Division in the Schools Division Office.
What are the qualifications for this position?
The CSC-prescribed standards are at least 2 years of college and Career Service Professional (First Level Eligibility). No experience or training is required. Applicants also need basic computer skills such as Microsoft Office and internet use.
What does an Accounting Machine Operator in DepEd do?
The Accounting Machine Operator gathers data for budget proposals, execution documents, and accountability reports. The role also reviews the supporting documents of claims, prepares obligation requests, and prepares reports on budget matters.
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