The Accountant III is the head accountant of a DepEd Schools Division Office (SDO). The position belongs to the Accounting Unit of the Finance Division. It reports to the Schools Division Superintendent and is Salary Grade 19. This page covers the position’s job summary, qualification standards, and duties under each key result area. It is useful for applicants, for accounting staff, and for school heads who work with the division’s accounting office.
On this page 7 sections
Where the position fits
The Finance Division of a schools division includes two services:
- Accounting Services keeps financial records and reports. These give management information for decisions and give oversight agencies the accounting reports they need. The aim is to make sure funds are used according to accounting and auditing rules and regulations.
- Budgeting Services gives management economical, efficient, and effective budgeting services. It also provides reliable and timely financial information, so the division can allocate and use its financial resources cost-effectively.
The Accountant III works within Accounting Services.
Position details
| Item | Details |
|---|---|
| Position title | Accountant III |
| Office/Bureau/Service | Office of the Schools Division Superintendent |
| Reports to | Schools Division Superintendent |
| Salary grade | 19 |
| Governance level | Schools Division Office |
| Unit/Division | Accounting Unit, Finance Division |
Job summary
The Accountant III is expected to:
- Analyze and attest to the accuracy of accounting records and reports. The Accountant III also advises SDO management, so that funds for basic education are used to the fullest and in line with government accounting rules and regulations.
- Make sure financial reports are fairly presented. All recordable transactions must be recorded accurately in the books, and all disbursements must be properly documented and follow laws, rules, and regulations.
- Supervise, facilitate, and monitor the work of accounting personnel. The Accountant III also gives technical assistance to school heads and implementing units, so that funds are used properly and financial reports are reliable and on time.
Qualification standards
- Education: Bachelor’s degree in Commerce or Business Administration, major in Accounting
- Experience: 2 years of relevant experience
- Eligibility: RA 1080 (Certified Public Accountant)
- Training: 8 hours of relevant training
Duties and responsibilities
The duties are grouped by key result area.
Financial records and reports
- Analyze and verify the consolidated financial statements, supporting schedules, and reports of the Division Office and its Implementing Units (IUs). This means checking that income, expenditure, and other transactions are accurate, valid, and appropriate, and that they are recorded properly in the books of accounts. The goal is reliable, timely reports for informed decisions and proper use of government funds for basic education.
- Review and monitor journals, general ledgers, subsidiary ledgers, and related account schedules regularly, to check their status and quality-assure the entries.
- Coordinate with the Regional Office (RO), Central Office (CO), and other oversight and regulatory agencies on fund releases and reporting requirements, to ensure compliance in financial recording and reporting.
- Prepare replies to Audit Observation Memoranda (AOM), requests, endorsements, and other communications from other agencies.
Financial systems maintenance
- Develop or review memos and guidelines on how the financial system is implemented and maintained, and recommend them for approval and issuance, to guide personnel who use the system.
- Review the financial systems used in the division, schools, and learning centers from time to time. This is done by gathering feedback and checking adherence to procedures. Based on this review, recommend system improvements to DepEd finance and oversight agencies such as COA, DBM, and DOF. The improvements aim at effective downloading of funds, internal control, and safeguarding of government funds.
- Develop and issue reference materials and handbooks that make the system easier to implement in the SDO.
Monitoring and evaluation
- Monitor the delivery of funding requirements of the SDO, schools, and learning centers, so that programs, projects, and activities for basic education get financial resources on time.
- Monitor and evaluate liquidation reports on funds downloaded or transferred to accountable offices (schools and IUs). This involves checking that disbursements are valid under existing rules, so that the use of government funds is properly accounted for.
- Review existing accounts payable and unpaid obligations, to speed up the processing of claims from internal and external stakeholders.
- Review how accounting records, documents, correspondence, and reports are kept, making sure they are secure and systematically compiled.
Technical assistance
- Give technical assistance to SDO management, school heads, and accountable personnel through coaching and by serving as a resource speaker in accounting and finance training workshops. This helps them follow financial policies, guidelines, and procedures for using, safeguarding, and reporting funds.
- Give technical assistance to and supervise the special disbursing officers and bookkeepers of schools, so they can implement the financial systems properly.
- Give the Schools Division Superintendent (SDS) and Assistant Schools Division Superintendent (ASDS) regular feedback and updates on the budget allocation and expenditure status of each division or unit in the SDO.
Accounting services performance
- Ensure that all financial reports are submitted to the oversight body on time.
- Prepare and manage the budget for the accounting services’ resource needs, and submit it as part of the Office of the SDS or Schools Division budget.
- Manage personnel work assignments so that work is shared fairly and division goals and targets are met.
Related DepEd job descriptions
- DepEd Administrative Assistant III (Senior Bookkeeper) Job Description
- DepEd Administrative Assistant I (Accounting Machine Operator) Job Description
- DepEd Administrative Officer V (Budget Officer III) Job Description
- DepEd Administrative Assistant II (Accounting Clerk) Job Description
- DepEd Administrative Aide VI (Personnel) Job Description
- DepEd Administrative Officer V Job Description
- DepEd Administrative Aide VI (Data Entry Machine Operator) Job Description
Frequently asked questions
What is the salary grade of a DepEd Accountant III?
The Accountant III position in a DepEd Schools Division Office is Salary Grade 19.
What are the qualifications for DepEd Accountant III?
Applicants need a bachelor’s degree in Commerce or Business Administration, major in Accounting. They also need 2 years of relevant experience, RA 1080 (CPA) eligibility, and 8 hours of relevant training.
Who does the Accountant III report to?
The Accountant III reports to the Schools Division Superintendent. The position is under the Accounting Unit of the Finance Division at the Schools Division Office level.
What are the key result areas of a DepEd Accountant III?
There are five: financial records and reports, financial systems maintenance, monitoring and evaluation, technical assistance, and accounting services performance.
Does the Accountant III handle audit observations?
Yes. One of the duties is preparing replies to Audit Observation Memoranda (AOM), as well as requests, endorsements, and other communications from other agencies.
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