To provide the Schools Division Office with timely, responsive and economical administrative services in personnel and records management, cash disbursement, procurement , security and custody of property and the maintenance of facilities, in order to ensure efficient operation of the schools division office towards enabling schools and learning centers provide accessible and quality and basic education.

TABLE OF CONTENTS

DEPED ADMINISTRATIVE AIDE VI (PERSONNEL) JOB DESCRIPTION

Position Title: Administrative Aide VI

Unit/Division: OSDS- Administrative Unit- Personnel

Reports to: Administrative Officer IV- Personnel

Salary Grade: 6

Governance Level: Schools Division

DEPED ADMINISTRATIVE AIDE VI (PERSONNEL) JOB SUMMARY

To provide assistance to the AO IV for Personnel, in the provision of personnel administration services to the management and personnel of the Schools Division

DEPED ADMINISTRATIVE AIDE VI (PERSONNEL) QUALIFICATION STANDARDS (CSC Prescribed Qualifications)

Education: Completion of 2 years studies in college or high school graduate with relevant vocational/trade course

Basic knowledge in computer operation such as Microsoft Office, Excel, Power point, use of the internet (preferred)

Experience: No required experience

Eligibility: Career Service Professional (First Level Eligibility)

Trainings: No required training

KRA	DUTIES AND RESPONSIBILITIES
RECRUITMENT, SELECTION AND DOCUMENTATION	Prepare lists of vacancies for publication pursuant to CSC rules and regulations Provide job description of vacant positions with specific qualifications required by the requesting unit Gather and file applications received using systematic indexing and file documents submitted by applicants Prepares appointments papers of selected applicants Validate PRC license for appointment via PRC online and send official communication in case said licence can’t be viewed online Prepares and submit Report on Appointments Issued (RAI) to the Civil Service Commission (CSC)
PERSONNEL ACTIONS	Receive application for employment, leaves, queries and documents pertaining to personnel actions (e.g. approved ERF) for the attention AO IV for personnel. Prepare list of teachers qualified to be reclassified base on approved ERFs Prepare notice of promotion and appointment as instructed. Prepare drafts of special orders for signature of management Keeps records of GSIS -ARA for future reference. Prepares RAI for submission to CSC upon approval of management. Record and files all issuances on salary schedules and other employees benefits
SALARY ADMINISTRATION AND PERSONNEL RECORDS	Gathers and collates payroll files from district offices to be forwarded to RPSU Records and files attendance of officers and employee Prepares vouchers for payment of salaries and other benefits (e.g. notice of salary adjustment, step increment, loyalty pay and maternity benefits) not included in the regular payroll, as instructed. Process, Prepares and releases Special order of Leave and Re-statement of leave application
BENEFITS ADMINISTRATION	Receive and record on leave card, application for monetization of leave credits Receive application for leave (sick, vacation, scholarships and training) and records for processing. Receive, process and update leave credits of employees and vacation service credits of teachers Coordinate with different agencies (GSIS, HDMF, PHILHEALTH, etc.) for premium payments of employees Validate/Verify Provident, PAG-IBIG and other loans from private lending institutions Receive and process loan applications for DepEd Provident Fund Program
PERSONNEL INFORMATION SYSTEM	Receive and accept application for upgrading and reclassification of positions Keep a complete and updated information of all officials and employees and relevant records in their 201 files Follow up documents to be updated on an annual basis (e.g. SALN) and receive documents for inclusion in their 201 files Receive requests for service records, updates and prepares document for release upon approval of AOIV for Personnel Records and releases documents after personnel action Prepare certificate of employment Collate and file performance ratings Tabulate and print performance rating of all employees for PBB and PIB

READ:

DepEd Administrative Aide VI (Personnel) Job Description