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DepEd Administrative Aide VI (Personnel) Job Description

To provide the Schools Division Office with timely, responsive and economical administrative services in personnel and records management, cash disbursement, procurement , security and custody of property and the maintenance of facilities, in order to ensure efficient operation of the schools division office towards enabling schools and learning centers provide accessible and quality and basic education.


Position Title: Administrative Aide VI

Unit/Division: OSDS- Administrative Unit- Personnel

Reports to: Administrative Officer IV- Personnel

Salary Grade: 6

Governance Level: Schools Division


  • To provide assistance to the AO IV for Personnel, in the provision of personnel administration services to the management and personnel of the Schools Division


Education: Completion of 2 years studies in college or high school graduate with relevant vocational/trade course

Basic knowledge in computer operation such as Microsoft Office, Excel, Power point, use of the internet (preferred)

Experience: No required experience

Eligibility: Career Service Professional (First Level Eligibility)

Trainings: No required training

RECRUITMENT, SELECTION AND DOCUMENTATIONPrepare lists of vacancies for publication pursuant to CSC rules and regulations

Provide job description of vacant positions with specific qualifications required by the requesting unit

Gather and file applications received using systematic indexing and file documents submitted by applicants

Prepares appointments papers of selected applicants

Validate PRC license for appointment via PRC online and send official communication in case said licence can’t be viewed online

Prepares and submit Report on Appointments Issued (RAI) to the Civil Service Commission (CSC)
PERSONNEL ACTIONSReceive application for employment, leaves, queries and documents pertaining to personnel actions (e.g. approved ERF) for the attention AO IV for personnel.

Prepare list of teachers qualified to be reclassified base on approved ERFs

Prepare notice of promotion and appointment as instructed.

Prepare drafts of special orders for signature of management

Keeps records of GSIS -ARA for future reference.

Prepares RAI for submission to CSC upon approval of management.

Record and files all issuances on salary schedules and other employees benefits
SALARY ADMINISTRATION AND PERSONNEL RECORDSGathers and collates payroll files from district offices to be forwarded to RPSU

Records and files attendance of officers and employee

Prepares vouchers for payment of salaries and other benefits (e.g. notice of salary adjustment, step increment, loyalty pay and maternity benefits) not included in the regular payroll, as instructed.

Process, Prepares and releases Special order of Leave and Re-statement of leave application
BENEFITS ADMINISTRATIONReceive and record on leave card, application for monetization of leave credits

Receive application for leave (sick, vacation, scholarships and training) and records for processing.

Receive, process and update leave credits of employees and vacation service credits of teachers

Coordinate with different agencies (GSIS, HDMF, PHILHEALTH, etc.) for premium payments of employees

Validate/Verify Provident, PAG-IBIG and other loans from private lending institutions

Receive and process loan applications for DepEd Provident Fund Program
PERSONNEL INFORMATION SYSTEMReceive and accept application for upgrading and reclassification of positions

Keep a complete and updated information of all officials and employees and relevant records in their 201 files

Follow up documents to be updated on an annual basis (e.g. SALN) and receive documents for inclusion in their 201 files

Receive requests for service records, updates and prepares document for release upon approval of AOIV for Personnel

Records and releases documents after personnel action

Prepare certificate of employment

Collate and file performance ratings

Tabulate and print performance rating of all employees for PBB and PIB


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