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DepEd Administrative Officer V (Budget Officer III) Job Description

The Accounting Services maintains financial records and reports to provide management with information for decision making and accounting reports to oversight agencies to ensure the proper utilization of funds in accordance with accounting and auditing rules and regulations.

The Budgeting Services provides management with economical, efficient, and effective budgeting services and reliable and timely financial information for decision making towards the cost-effective allocation and utilization of financial resources of the schools division.


Position Title: Administrative Officer V

Parenthetical Title: Budget Officer III

Office/Bureau/Service: Office of the Schools Division Superintendent

Reports to: Schools Division Superintendent

Salary Grade: 18

Governance Level: SDO

Unit/Division: Budget Unit – Finance Division


  • To provide management with economical, efficient, and effective budgeting services and reliable and timely financial information for decision making towards the cost-effective utilization of financial resources of the division


Education: Bachelors degree relevant to the job

Experience: 2 years relevant experience

Eligibility: Career Service Professional (Second Level Eligibility)

Training: 8 hours of relevant training


Budget PreparationReviews and evaluates budget proposal submissions of the Schools Division, Schools and Learning Centers based on formulated guidelines, budget execution documents and accountability reports and submit a comparative analysis of current budget proposals vis a vis prior year’s budget/appropriation to guide the SDO management in allocation and approval.

Prepares budget proposals for the Schools Division, by consolidating the proposals of the various units of the SDO, Schools and Learning Centers

Attends budget hearings/conferences and meetings with RO and CO management and other stakeholders to explain the proposed expenditures and help defend increase and/or decrease on the budget proposals vis-a-vis prior year’s budget/appropriation.

Reviews/Refines justifications for budget proposals to attain the required funds.

Implements needed budget revisions based on outcome of budget hearings

Reviews, computes, and prepares special budget requests and transmits to DBM requests for special budgets e.g. covering terminal leave benefits and other personnel claims

Answer communications pertaining to budget queries

Support the preparation of the initial draft of the strategic plan of the schools division (DEDP) by the Division Planning Team by providing inputs on budgeting considerations.

Assist in the preparation of the final draft of the Annual Implementation Plan (AIP) and subsequent adjustments o compute and provide inputs on the budgetary requirements of the Annual Plan

Provide technical inputs towards the equitable distribution of critical resources (e.g. teachers, classrooms, furniture, textbooks) based on summary and consolidation of human, financial, capital resource requirements of schools and learning centers (e.g. teachers, textbooks, chairs, classrooms, etc) for management decision.
Budget ExecutionEvaluates and identifies cost efficiency of various units in the utilization of budget against their work and financial plan

Certifies availability of allotments, monitors and records expenditures in appropriate registries

Coordinates with offices regarding their programs, projects and activities (PPA) for update and status relative to funding and expenditure

Evaluates statement of allotment obligations and balances for decision-making purposes
Budget Accountability and ReportingAssist in the preparation of the Budget Accountability Reports (BAR) together with the Planning Officer III

Analyzes “Summary of Financial Reports” as to accuracy for submission to various agencies

Evaluates financial performance in accordance with the approved AIP/Work and Financial Plan

Provide technical support to the Division Planning Team in the preparation of the Annual Accomplishment Report of the schools division for submission to Regional Management
Budget Systems Maintenance, Monitoring and EvaluationRecommends and prepares budget related guidelines and memorandums for approval and issuance of the SDS.

Coordinates with various offices/project teams on the effective and uniform implementation of the budgetary controls systems

Gathers information and feedback on the implementation of the budgeting system and prepares and submits findings and recommendations towards the improvement of the budgeting system
Technical AssistanceGather data on needs and difficulties encountered by other personnel in the Division with regard to Budgeting. (Technical assistance needs)

Provides technical assistance to School Heads and other Finance personnel of the Schools Division (Technical assistance interventions)

Develop and implement orientations/ training/ seminars/ workshop to inform and build the capability of school divisions management and personnel in preparing budgets following guidelines of DepED and other oversight agencies.


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