The Administrative Aide VI, with the parenthetical title Data Entry Machine Operator, is a Salary Grade 6 position in the Administrative Unit of the Office of the Schools Division Superintendent (OSDS). The role gives clerical and secretariat support to the Administrative Officer V and the administrative services function of the Schools Division Office. This page covers the position details, qualification standards, and duties, so applicants and current staff can see what the job involves.
On this page 7 sections
Purpose of the administrative unit
The Administrative Unit provides the Schools Division Office with timely, responsive, and economical administrative services. These cover:
- personnel and records management
- cash disbursement
- procurement
- security and custody of property
- maintenance of facilities
The goal is an efficient Schools Division Office that helps schools and learning centers provide accessible, quality basic education. The Administrative Aide VI supports this work through clerical and secretariat tasks.
Position details
| Item | Details |
|---|---|
| Position title | Administrative Aide VI |
| Parenthetical title | Data Entry Machine Operator |
| Unit/Division | OSDS Administrative Unit |
| Reports to | Administrative Officer V |
| Salary grade | 6 |
| Governance level | Schools Division |
Job summary
The Administrative Aide VI (Data Entry Machine Operator) provides clerical and secretariat support to the Administrative Officer V (AO V) and to the administrative services function.
Qualification standards
These are the qualifications prescribed by the Civil Service Commission (CSC), as listed in the job description:
- Education: Completion of two years of college studies, or high school graduate with a relevant vocational or trade course. Basic knowledge of computer operation is preferred, such as Microsoft Office (Word, Excel, PowerPoint) and use of the internet.
- Experience: None required.
- Eligibility: Career Service Professional (First Level Eligibility), as stated in the job description.
- Training: None required.
Duties and responsibilities
The duties are grouped by key result area (KRA).
Schedules administrative service activities
- Schedules and keeps the calendar of meetings, appointments, trainings, and workshops.
Records and files
- Receives, routes, and tracks documents and communications.
- Creates and maintains a filing system.
- Files and retrieves documents, archives them to the Records Office, or disposes of them as needed.
- Prepares complete and comprehensive minutes and agenda of meetings attended.
- Keeps the daily attendance of Administrative Service staff, to know where staff are.
Administrative support
- Encodes documents.
- Gives support and logistics for trainings and conferences, such as registration and attendance, tokens, and certificates of appearance.
- Prepares supporting documents, petty cash, and other documents and forms.
Secretariat and frontline
- Makes travel bookings.
- Arranges appointments, venues, and meals.
- Receives and routes calls.
- Attends to visitors.
- Follows through on inquiries.
Related DepEd job descriptions
- DepEd Accountant III Job Description
- DepEd Administrative Assistant III (Senior Bookkeeper) Job Description
- DepEd Administrative Assistant I (Accounting Machine Operator) Job Description
- DepEd Administrative Officer V (Budget Officer III) Job Description
- DepEd Administrative Assistant II (Accounting Clerk) Job Description
- DepEd Administrative Aide VI (Personnel) Job Description
- DepEd Administrative Officer V Job Description
Frequently asked questions
What is the salary grade of a DepEd Administrative Aide VI (Data Entry Machine Operator)?
The position is Salary Grade 6, at the Schools Division governance level.
Who does the Administrative Aide VI (Data Entry Machine Operator) report to?
The position reports to the Administrative Officer V in the OSDS Administrative Unit.
Is work experience required for this position?
No. The job description lists no required experience and no required training.
What education is needed for Administrative Aide VI?
Completion of two years of college studies, or high school graduation with a relevant vocational or trade course. Basic computer skills such as Microsoft Office and internet use are preferred.
What are the main duties of a Data Entry Machine Operator in DepEd?
The main duties are scheduling meetings and trainings, managing records and files, encoding documents, supporting trainings and conferences, and handling secretariat and frontline tasks such as calls, visitors, travel bookings, and inquiries.
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