This page sets out the job description of the Administrative Assistant II, with the parenthetical title Accounting Clerk, in a DepEd Schools Division Office. It covers where the position sits, whom it reports to, its salary grade, the qualifications required, and its duties. It is useful for applicants, current staff, and personnel officers preparing or reviewing this item.
On this page 7 sections
Where the position fits
The Accounting Clerk works in the Finance Division of the Schools Division Office, which includes these two services:
- Accounting Services keeps financial records and prepares reports. These give management information for decisions and give oversight agencies the reports they need. The goal is to make sure funds are used according to accounting and auditing rules and regulations.
- Budgeting Services provides economical, efficient, and effective budgeting services. It also gives management reliable and timely financial information, so the division’s financial resources are allocated and used cost-effectively.
The Accounting Clerk belongs to the Accounting Unit.
Position details
| Item | Details |
|---|---|
| Position title | Administrative Assistant II |
| Parenthetical title | Accounting Clerk |
| Office/Bureau/Service | Office of the Schools Division Superintendent |
| Unit/Division | Accounting Unit, Finance Division |
| Governance level | Schools Division Office |
| Reports to | Accountant III |
| Salary grade | 8 |
Job summary
The Accounting Clerk supports accounting operations by:
- filing documents
- reconciling statements
- running software programs
Qualification standards
These are the qualifications prescribed by the Civil Service Commission (CSC), as listed in the job description:
- Education: Completion of two years in college
- Experience: 1 year of relevant experience
- Training: 4 hours of relevant training
- Eligibility: Career Service Professional (First Level Eligibility)
Duties and responsibilities
The duties are grouped into two key result areas (KRAs).
Accounting records
- Receives accounting documents. Keeps a record of them by photocopying and filing each document on receipt, for future reference.
- Maintains accounting databases by entering data into the computer and making backups.
- Reconciles bank statements by comparing them with the general ledger.
Accounting reports
- Verifies financial reports by running a performance analysis software program.
- Works out the value of depreciable assets by running a depreciation software program.
Related DepEd job descriptions
The Accounting Clerk works with other finance and administrative staff in the division office. You can read their job descriptions here:
- DepEd Accountant III Job Description
- DepEd Administrative Assistant III (Senior Bookkeeper) Job Description
- DepEd Administrative Assistant I (Accounting Machine Operator) Job Description
- DepEd Administrative Officer V (Budget Officer III) Job Description
- DepEd Administrative Aide VI (Personnel) Job Description
- DepEd Administrative Officer V Job Description
- DepEd Administrative Aide VI (Data Entry Machine Operator) Job Description
Frequently asked questions
What is the salary grade of a DepEd Administrative Assistant II (Accounting Clerk)?
The position is Salary Grade 8.
Who does the Accounting Clerk report to?
The Administrative Assistant II (Accounting Clerk) reports to the Accountant III. The position is in the Accounting Unit of the Finance Division at the Schools Division Office.
What are the qualifications for Administrative Assistant II (Accounting Clerk)?
The job description lists completion of two years in college, 1 year of relevant experience, and 4 hours of relevant training. For eligibility, it lists Career Service Professional (First Level Eligibility).
What does a DepEd Accounting Clerk do?
The Accounting Clerk receives, photocopies, and files accounting documents, and maintains accounting databases with backups. The clerk also reconciles bank statements with the general ledger and runs software to verify financial reports and compute the value of depreciable assets.
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