This is a sample letter of intent that a DepEd teacher applicant can use to ask the Schools Division Office to keep (retain) their previous ranking score instead of being ranked again. In the letter, the applicant confirms in writing that they want to keep their earlier score and understands that it will be included in the Registry of Qualified Applicants for the coming school year.
The sample is addressed to the Schools Division Superintendent of the Division of City Schools, Quezon City. You can copy its wording and change the details to fit your own division and school year.
On this page 5 sections
Sample letter of intent for retention of ranking
January 09, 2018
ELIZABETH E. QUESADA, CESO V
Schools Division Superintendent
Division of City Schools, Quezon City
Madam:
I hereby confirm to you in writing that I intend to retain my previous ranking score last second semester of SY 2017-2018. I fully understand that it will be included in the Registry of Qualified Applicants SY 2018-2019.
Thank you for your consideration on this matter.
Respectfully yours,
Jonathan Velasquez
Signature over Printed Name/Date
Parts of the letter
| Part | What to write |
|---|---|
| Date | The date you submit the letter |
| Addressee | The name, title, and division of your Schools Division Superintendent |
| Salutation | “Madam:” or “Sir:”, depending on the addressee |
| Body | A clear statement that you intend to retain your previous ranking score, the ranking period (semester and school year), and your understanding that the score will be included in the Registry of Qualified Applicants for the next school year |
| Closing | A short thank-you line and “Respectfully yours,” |
| Signature | Your signature over your printed name, with the date |
How to use this sample
- Replace the date with the date you will submit the letter.
- Replace the superintendent’s name, title, and division with those of your own Schools Division Office.
- Change the semester and school year of your previous ranking, and the school year of the Registry of Qualified Applicants, so they match your situation.
- Sign over your printed name and write the date.
- Keep the letter short and formal, as in the sample. It only needs to state your intent clearly.
Because requirements and deadlines can differ by division, check with your Schools Division Office about when and where to submit the letter and what other documents they need.
Related sample letters
- Sample Letter of Intent for DepEd Teacher’s Ranking
- Sample Letter of Intent for DepEd Teacher Applicant
- Sample Application Letter for DepEd Elementary Teacher
- Sample Application Letter for Secondary Teacher
- Sample Application Letter for Teacher Without Experience
- Sample Application Letter for Teacher Fresh Graduate
- Sample Application Letter for Teacher in Private School
- Sample Request Letter for Teacher Transfer from One Station to Another
Frequently asked questions
What is a letter of intent for retention of ranking?
It is a short formal letter in which a DepEd teacher applicant confirms in writing that they want to keep their previous ranking score. The applicant also acknowledges that the retained score will be included in the Registry of Qualified Applicants for the next school year.
To whom is the letter addressed?
The sample is addressed to the Schools Division Superintendent, in this case of the Division of City Schools, Quezon City. Replace this with the name and title of your own division’s superintendent.
What details should I change in the sample?
Change the date, the addressee, the semester and school year of your previous ranking, the school year of the Registry of Qualified Applicants, and the name and signature at the end.
Can I use this sample outside Quezon City?
Yes, the wording works as a template for any division. Just update the addressee and confirm with your Schools Division Office how and when to submit it.
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