Sample Request Letter for Teacher Transfer to Another Station

This page gives public school teachers a ready-to-adapt sample request letter for transferring from one teaching station to another. It also lists the situations that are given priority when a teacher asks to transfer to a station that needs more teachers, and the details you may include in your letter.

For the full rules, read the updated DepEd guidelines on the transfer of teachers from one station to another.

On this page 5 sections

Situations given priority for transfer

When teachers are seeking transfer to another station that needs additional teachers, these situations are given priority:

1. The teacher is declared excess by the school head (SH), or the teacher’s expertise or area of specialization is needed in another school, district, or division.
2. The teacher has served for more than five years outside his or her home barangay or municipality.
3. The teacher is a bona fide resident of the barangay, municipality, city, or province where the school is located (RA No. 8190, the Localization Law), as shown by the teacher’s Voter’s ID.
4. The teacher is joining his or her husband or wife in the same school (RA No. 4670).
5. The teacher is a nursing mother (PD No. 603, the Child and Youth Welfare Code).
6. The teacher’s life is in danger because of armed conflict, hostilities, or similar circumstances in the area where the school is located.
7. The teacher is in poor health, as shown by pertinent medical records.

If one of these applies to you, say so clearly in your letter and keep the supporting proof ready, such as your Voter’s ID for residency or your medical records for a health reason.

What to include in your request letter

You may include the following details:

• Last name, first name, and middle name
• Residential address
• Contact number
• Email address
• Date of original appointment
• Position
• Present station
• District
• Number of years in the present station
• Level (Elementary or Secondary)
• Major area, if you teach in Secondary
• Performance rating for the past 3 years
• 3 preferred schools to transfer to
• Reason for transfer

Sample request letter for teacher transfer

The sample below is from a Teacher I in the Division of Zamboanga del Sur, addressed to the district’s Schools Supervisor. The reasons given are residency near the preferred schools, years of service in the present station, travel time and cost, and family care. Replace the names, schools, dates, and reasons with your own.

Republic of the Philippines
Department of Education
Region IX, Zamboanga Peninsula
Division of Zamboanga del Sur

January 15, 2019

DEPEDTAYO
Schools Supervisor
Mahayag North District
Mahayag, Zamboanga del Sur

Sir/Madam:

Greetings of Peace and Love!

I, DEPEDTAYO, Teacher I, currently teaching at Upper Manguiles and Pilas Elementary School, am heartily applying for transfer of teaching station to either Panagaan or Kaangayan Elementary School for the following reasons, to wit:

1. That I have been teaching in my present station for three (3) years with utmost dedication and much achievement;
2. That I am a bona fide resident of Panagaan, Mahayag, Zamboanga del Sur, and I am sure that I can extend many services even beyond official hours for the benefit of the children, with safer travel in going home;
3. That it is a great opportunity for me because my present station is far from my residence, and the time and travel expenses saved could be of great help for the education of my children;
4. That being a mother, I have children who need my attention and care.

It is my fervent hope and prayer that this humble request will be given meritorious favor by your very good office.

Sincerely yours,

DEPEDTAYO
Teacher I

Tips for writing your own letter

• Use your own division’s heading and the correct name and office of the official you are writing to.
• Name your preferred schools. The checklist above suggests listing three.
• Number your reasons and keep each one short and specific.
• Where a reason matches one of the priority situations, such as residency, a spouse in the same school, being a nursing mother, danger from armed conflict, or poor health, mention it and be ready to show proof.
• Mention your years in your present station and your performance, since these are part of the details you may include.

Frequently asked questions