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Empowerment Technologies Quarter 1 Module 4.1: Applied Productivity Tools using Word Processor

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This is the Empowerment Technologies Quarter 1 Module 4.1 self-learning module, Applied Productivity Tools using Word Processor, for Senior High School learners. It is the First Edition, 2020, Alternative Delivery Mode module from DepEd National Capital Region. After working through it, learners can format a document and add headers, footers, page numbers, and an automatic table of contents in a word processor.

What learners will learn

The module covers two learning competencies:

  • Uses common productivity tools effectively by maximizing advanced application techniques (CS_ICT11/12-ICTPT-Ic-d-4)
  • Creates an original or derivative ICT content to effectively communicate or present data or information related to specific professional tracks (CS_ICT11/12-ICTPT-Ic-d-5)

By the end of the module, learners are expected to:

  1. define the word processor;
  2. discuss the basic and advanced functions of a word processor;
  3. demonstrate common productivity tools in word processor techniques; and
  4. construct and execute different advanced functions by applying word processor techniques.

Lesson in this module

The module has one lesson, Working with Word Processor. It explains what a word processor is, then walks learners step by step through double spacing, inserting a header and footer, adding page numbers, and creating a table of contents.

ADMSHS_Emp_Tech_Q1_M4_L1-Applied-productivity-tools-using-Word

What is a word processor?

The module defines a word processor as a computer program or device that handles the input, editing, formatting, and output of text, often with extra features. Early word processors were stand-alone devices. Today they are programs that run on general-purpose computers. Microsoft Word is an example of word processing software, and the module describes a word processor as document software.

The activities use Microsoft Word. The Notes to the Teacher say other programs such as Google Slides, Open Office, and Libre Office can also be used, with minor changes to the steps.

Key word processor skills, step by step

Double spacing

Highlight the text, then go to Home > Paragraph > Indents and Spacing > Spacing > Line Spacing > choose Double > OK.

  1. Open the word processor.
  2. Click Insert, then go to the Header & Footer group.
  3. Choose a header or footer style, such as Blank, Blank (Three Columns), Austin, or Banded.

The header is the upper part of the document. To change the font style, size, or color of the header or footer text, select it and use the Home ribbon.

Inserting a page number

  1. In the same Header & Footer area, select Page Number.
  2. Choose the format and style you want, such as Simple or Page X.

Creating a table of contents

  1. Create a new document named “Table of Contents” and type the list of units and topics given in the module (for example, Unit 1, ICT and its Current State, Netiquettes, Unit 2, Word Processor, Spreadsheet).
  2. Apply heading styles before creating the table of contents: Heading 1 for the unit titles and Heading 2 for the topics. Go to Home > Styles group > Heading 1 or Heading 2.
  3. Click at the beginning of the document to place the insertion point.
  4. Go to References > Table of Contents group > Automatic Table 2.

To edit a page number in the table of contents, highlight the number and type the new one. Page numbers help readers find the page where a topic is located.

Activities in the module

  • What I Know: a 15-item multiple-choice pretest.
  • What’s New: write an autobiography of up to 200 words in Times New Roman, 12-point font, double spaced.
  • What’s More (Activity 1.1): build a table of contents for an Empowerment Technologies book, using Units 1 to 6 listed in the module.
  • What I Have Learned: explain the advantages of headers, footers, and page numbers, and when a table of contents is useful in daily life.
  • What I Can Do: write the steps for creating a table of contents and for inserting a page number.
  • Assessment: a 15-item multiple-choice post-test.
  • Additional Activities: write at least three sentences each describing the header, footer, page number, and table of contents.

How to use this module

Learners: Start with the pretest to see what you already know. Then go through the parts in order, trying each step on a computer if you can. Write your answers on a separate sheet of paper, not on the module, and take the post-test at the end. Answer keys for the pretest and assessment are included; use them honestly to check your work.

Parents: Help your child find time on a computer with a word processor so they can practice the steps. If your child has trouble with a task, encourage them to ask their teacher.

Teachers: The answer key is on the last pages. Check item 11 of the pretest (What I Know): the key lists A (Presentation), but the lesson identifies Microsoft Word as word processing software, which is choice D.

Frequently asked questions

What grade level and quarter is this module for?

It is a Senior High School Empowerment Technologies module for Quarter 1, Module 4.1. Its competency codes are marked ICT11/12, so it is used in Grade 11 or Grade 12.

What skills does the module teach?

It teaches double spacing, inserting headers and footers, adding page numbers, and creating an automatic table of contents in a word processor such as Microsoft Word.

Does the module have an answer key?

Yes. It includes answer keys for both the What I Know pretest and the Assessment post-test.

Can I use a program other than Microsoft Word?

Yes. The Notes to the Teacher say other programs such as Open Office and Libre Office can be used, with minor changes to the steps.

When should heading styles be applied when making a table of contents?

Type the text first, then apply heading styles before creating the table of contents. Use Heading 1 for unit titles and Heading 2 for topics.

Full text of the module

The text below is a transcription of the PDF above, as printed.

Empowerment Technologies Quarter 1 – Module 4.1: Applied Productivity Tools using Word Processor

Senior High School

CO_Q1_Empowerment Technologies SHS Module 4.1

Empowerment Technologies

Alternative Delivery Mode Quarter 1 – Module 4.1: Applied Productivity Tools using Word Processor First Edition, 2020

Republic Act 8293, section 176 states that: No copyright shall subsist in any work of the Government of the Philippines. However, prior approval of the government agency or office wherein the work is created shall be necessary for exploitation of such work for profit. Such agency or office may, among other things, impose as a condition the payment of royalties.

Borrowed materials (i.e., songs, stories, poems, pictures, photos, brand names, trademarks, etc.) included in this module are owned by their respective copyright holders. Every effort has been exerted to locate and seek permission to use these materials from their respective copyright owners. The publisher and authors do not represent nor claim ownership over them.

Published by the Department of Education Secretary: Leonor Magtolis Briones Undersecretary: Diosdado M. San Antonio

Printed in the Philippines by _____________________

Development Team of the Module

Writers: June Rose A. Estrada, Maria Theresa B. Pesimo Editor: Lorena J. Mutas Reviewers: Kiel Ajello Z. Pecjo Illustrator: June Rose A. Estrada Layout Artist: June Rose A. Estrada Management Team: Malcom S. Garma, Director IV; Genia V. Santos, CLMD Chief; Dennis M. Mendoza, Regional EPS In Charge of LRMS; Micah S. Pacheco, Regional ADM Coordinator; Loida O. Balasa, CID Chief; Grace R. Nieves, Division EPS In Charge of LRMS; Lorena J. Mutas, ADM Coordinator

Department of Education – National Capital Region Office Address: Misamis St., Bago Bantay, Quezon City Telefax: 02-929-0153 E-mail Address: depedncr@deped.gov.ph

Empowerment Technologies Quarter 1 – Module 4.1: Applied Productivity Tools using Word Processor

Senior High School

[transcriber’s note: page 3 repeats the cover title and DepEd logo]

Introductory Message

This Self-Learning Module (SLM) is prepared so that you, our dear learners, can continue your studies and learn while at home. Activities, questions, directions, exercises, and discussions are carefully stated for you to understand each lesson.

Each SLM is composed of different parts. Each part shall guide you step-by-step as you discover and understand the lesson prepared for you.

Pre-tests are provided to measure your prior knowledge on lessons in each SLM. This will tell you if you need to proceed on completing this module or if you need to ask your facilitator or your teacher’s assistance for better understanding of the lesson. At the end of each module, you need to answer the post-test to self-check your learning. Answer keys are provided for each activity and test. We trust that you will be honest in using these.

In addition to the material in the main text, Notes to the Teacher are also provided to our facilitators and parents for strategies and reminders on how they can best help you on your home-based learning.

Please use this module with care. Do not put unnecessary marks on any part of this SLM. Use a separate sheet of paper in answering the exercises and tests. And read the instructions carefully before performing each task.

If you have any questions in using this SLM or any difficulty in answering the tasks in this module, do not hesitate to consult your teacher or facilitator.

Thank you.

What I Need to Know

[illustration: hand with index finger pointing at a touch screen, in a circle]

This module was designed and written with you in mind. It is here to help you applied productivity tools with basic and advanced application techniques. The scope of this module permits to be used in many different learning situations. The language used recognize the diverse vocabulary level of students. The lessons are arranged to follow the standard sequence of the course.

The module focuses on one lesson:

  • Lesson 1 – Working with Word Processor

Learning Competencies and Codes:

  1. Uses common productivity tools effectively by maximizing advanced application techniques. CS_ICT11/12-ICTPT-Ic-d-4
  2. Creates an original or derivative ICT content to effectively communicate or present data or information related to specific professional tracks. CS_ICT11/12-ICTPT-Ic-d-5

After going through this module, you are expected to:

  1. define the word processor;
  2. discuss the basic and advanced functions of word processor;
  3. demonstrate common productivity tools in word processor techniques; and
  4. construct and execute different advanced functions in productions by applying the word processor techniques.

What I Know

[illustration: hand holding a pencil, in a circle]

Choose the letter of the best answer. Write the chosen letter on a separate sheet of paper.

  1. How can you add Page Number?


    A. Click Insert > Header > choose style


    B. Click Insert > Footer > Choose Format > Choose Style


    C. Click Insert > Header & Footer > Page Number > Choose Style


    D. Click Insert > Header & Footer > Page Number > Choose Format > Choose Style


  2. It is a computer program or device that provides for input, editing, formatting and output of text, often with some additional features.


    A. Outlook


    B. Presentation


    C. Spreadsheet


    D. Word


  3. How will you edit the page number in the Table of Contents?


    A. Ctrl + a then delete


    B. Highlight the desired page number and delete


    C. Highlight the desired page number and edit it


    D. Click the page number and erase before you edit


  4. What is the first step in adding footer?


    A. Click Insert


    B. Click Home


    C. Press Ctrl + H


    D. Click References


  5. Word processor is best described as _______.


    A. Outlook


    B. Database software


    C. Document software


    D. Presentation software


  6. When should Heading Styles be applied in the Table of Contents procedure?


    A. Type the text then apply Heading Styles “after” creating the Table of Contents


    B. Type the text then apply Heading Styles “while” creating the Table of Contents


    C. Type the text then apply Heading Styles “before” creating the Table of Contents


    D. Type the text then apply Heading Style “during” creating the Table of Contents


  7. In what part of tab ribbon, you can change the font style of the text?


    A. Design


    B. Home


    C. Layout


    D. View


  8. Why are page numbers required in a Table of Contents?


    A. To have more pages to read.


    B. To make the work more appealing.


    C. To help readers find in which page the topic can be located.


    D. To help and simply scan for a topic by pressing Ctrl+F function.


  9. Which ribbon includes Header and Footer?


    A. Home ribbon, Font


    B. Insert ribbon, Paragraph


    C. Home ribbon, Header & Footer


    D. Insert ribbon, Header & Footer


  10. Dave wants to change the style of the header in his document. Which ribbon he needs to click that contains styles?


    A. Design


    B. Home


    C. Insert


    D. Layout


  11. What common type of application software does the Microsoft Word belong?


    A. Presentation


    B. Spreadsheet


    C. Text-editor


    D. Word Processing


  12. Jane is inserting page numbers in her research project document. Which of the following is NOT a process of inserting an automatic page number in her document?


    A. Click the Insert ribbon and press enter.


    B. Copy a document from another file that has a page number.


    C. Click the Insert ribbon, search for the Header & Footer group and click page number.


    D. Double click the footer section of a page in the document, click on the page number in Header & Footer group and select the page number


  13. Which ribbon opens headers and footers?


    A. Home


    B. Insert


    C. References


    D. View


  14. Aira needs to apply a formatting element in the page number of her document. Which of the following options does NOT describe as a formatting element?


    A. Text Alignment


    B. bold, italic and underline


    C. Font, Font size and font color


    D. Text alignment and Page number


  15. The upper part of the document is known as the _______.


    A. Footer Header


    B. Header


    C. Margin


    D. Top Reference


Lesson 2: Working with Word Processor

[transcriber’s note: the module’s learning competencies on page 5 refer to Lesson 1, while this page is printed as Lesson 2]

A word processor is a computer program or device that provides for input, editing, formatting and output of text often with some additional features. Early word processors were stand-alone devices often on its function, but current word processors are word processor programs running on general purpose computers.

What’s In

[illustration: hand holding a puzzle piece, in a circle]

This lesson provides information about basic and advanced word processor. It shows how to insert header, footer, page number and how to create a table of contents in word processor.

Notes to the Teacher

[illustration: hand holding a stack of papers, in a circle]

Microsoft Word will be used in the following activities. You may also use Google Slides, Open Office and Libre Office with minor changes in the steps.

What’s New
  1. Open Word Processor.
  2. Write your Autobiography with a maximum of 200 words.
  3. Below are the corresponding formats:
    (see Figure 2.1 for the process)

12” font size Times New Roman font style Double spacing

What is It
Double Spacing
  1. Highlight the texts that you want to double space > Home > Paragraph > Indents and Spacing > Spacing > Line Spacing > choose double > OK. (see Figure 2.1)

[illustration: screenshot of the Word Paragraph dialog box with the Home tab and the Double Spacing setting highlighted] Click Home tab Click the arrow Double Spacing

Figure 2.1 Double Space

Inserting Header and Footer
  1. Open Word processor.
  2. Click Insert > Header & Footer. (see Figure 2.2)

[illustration: screenshot of the Word Insert ribbon with the Header & Footer group highlighted] Click Insert Choose Header & Footer

Figure 2.2 Insert Header and Footer

  1. Choose a style.

[illustration: screenshot of the Word Header gallery showing built-in header styles Blank, Blank (Three Columns), Austin, and Banded]

Figure 2.3 Choose Styles

Inserting a Page Number
  1. In the same area of the footer and header, select the page number.
  2. Choose what format and style you want to use in a page number. (see Figure 2.4)

[illustration: screenshot of the Word Page Number menu with the Simple and Page X styles listed] Page Number

NOTE: You can select the page number or text in the header and footer and change the font style, size, and color in the Home ribbon.

Figure 2.4 Insert Page Number

Creating a Table of Contents
  1. Create a new Word document, name it “Table of Contents” and input the following:

Unit 1

ICT and its Current State

Software Applications and Platforms

Netiquettes

Online Navigation

Unit 2

Word Processor

Spreadsheet

Working with Slides

  1. For each text, apply Heading Style. For Unit 1 and 2, apply Heading 1 and for the rest of the text apply Heading 2. Click Home > Choose Styles group > Heading 1 or Heading 2.

[illustration: screenshot of the Word Home ribbon with the Styles group highlighted, showing the document text Unit 1 to Working with Slides] Click Home Choose Styles

Figure 2.5 Choose Styles Group

  1. Click in the beginning of the document to move the insertion point.
  2. If you want to make it automatic in putting label in your “Table of Contents”, press, References > Table of Contents group > then the click Automatic Table 2. (see Figure 2.6

[illustration: screenshot of the Word References ribbon showing the Table of Contents gallery with Automatic Table 1 and Automatic Table 2 options] Click References Automatic Table 2

Figure 2.6 Insert Automatic Table 2

Figure 2.6 Applying Automatic Table 2 in table of Contents

[transcriber’s note: the figure 2.6 caption is printed twice on this page, once in the step 4 area and once below the screenshot; both are transcribed as printed. The step 4 parenthesis is not closed in the original.]

What’s More
Activity 1.1 Table of Contents

Using the method described in the discussion above, create a Table of Contents for an Empowerment Technologies book following the text below. (see Figure 2.7 for your reference)

Example:

[illustration: example Table of Contents screenshot showing Unit 1 through Unit 2 entries with page numbers]

Unit 1

ICT and its Current State

Software Applications and Platforms

Netiquettes

Online Navigation

Unit 2

Word Processor

Spreadsheet

Working with Slides

Unit 3

Basic principles of graphics and layout

Principles of visual message design using infographics

Basic Image Manipulation (Online, Offline and Open Source Software)

Unit 4

The nature and purposes of online platforms and applications

Basic Web Designing

Unit 5

Multimedia and ICT

Unit 6

ICT as Platform for Change

[transcriber’s note: the page image shows the list ending at Unit 6. The PDF text layer also contains “Unit 7 Social Advocacy”, which is not visible in the page image, so it is not transcribed here.]

NOTE:

Editing pages

To edit the pages, simply highlight the number you want and update it by typing the desired number.

Figure 2.7 Table of Contents

What I Have Learned
  1. What are the advantages of using header, footer and page number?
  2. Which situations/circumstances that Table of Contents can be used in our daily lives?
What I Can Do
  1. What are the step by step process if you want to create a Table of Contents?
  1. How will you input a page number?

Assessment

Multiple Choice. Choose the letter of the best answer. Write the correct answer in a separate sheet of paper.

  1. How will you edit the page number in the Table of Contents?

    • A. Ctrl + a then delete.
    • B. Highlight the desired page number and delete.
    • C. Highlight the desired page number and edit it.
    • D. Click the page number and erase before you edit.

  2. What is the first step in adding footer?

    • A. Click Home
    • B. Click Insert
    • C. Press Ctrl + H
    • D. Click Reference

  3. The word processor is best described as _______.

    • A. Presentation software
    • B. Document software
    • C. Database software
    • D. Outlook software

  4. A computer program or device that provides for input, editing, formatting and output of text, often with some additional features.

    • A. Outlook
    • B. Presentation
    • C. Spreadsheet
    • D. Word

  5. How can you add Page Number?

    • A. Click Insert > Header > choose style
    • B. Click Insert > Header & Footer > Page Number > Choose Style
    • C. Click Insert > Footer > Choose Format > Choose Style
    • D. Click Insert > Header & Footer > Page Number > Choose Format > Choose Style

  6. The upper part of the document is known as the _______.

    • A. Header
    • B. Footer
    • C. Margin
    • D. Top Reference

  7. Which ribbon includes Header and Footer?

    • A. Home ribbon, Font
    • B. Insert ribbon, Add-ins
    • C. Home ribbon, Paragraph
    • D. Insert ribbon, Header & Footer

  8. In what part of tab ribbon, you can change the font style of the text?

    • A. Design
    • B. Home
    • C. Layout
    • D. View

  9. Jane is inserting page numbers in her research project document. Which of the following is NOT a process of inserting an automatic page number in her document?
    A. Copy the document and click the insert ribbon.
    B. Copy a document from another file that has a page number.
    C. Click the Insert ribbon, search for the Header & Footer group and click page number.
    D. Double click the footer section of a page in the document, click on the page number in Header & Footer group and select the page number.


  10. Which ribbon opens Header & Footer?
    A. Insert C. References
    B. Home D. View


  11. Aira needs to apply a formatting element in the page number of her document. Which of the following options does NOT describe as a formatting element?
    A. Text Alignment
    B. bold, italic and underline
    C. Font, Font size and font color
    D. Text alignment and Page number


  12. Why are page numbers required in a Table of Contents?
    A. To have more pages to read.
    B. To make the work more pleasing to the eyes.
    C. To help readers to find in which page of a topic can be located.
    D. Try not to utilize them, simply scan for a topic by pressing Ctrl+F function


  13. Dave wants to change the style of the header in his document. Which ribbon he needs to click?
    A. Design C. Insert
    B. Home D. Layout


  14. Microsoft Word is what common type of application software?
    A. Presentation C. Text-editor
    B. Spreadsheet D. Word Processing


  15. When should Heading Styles be applied in the Table of Contents procedure?
    A. Type the text then apply Heading Styles “before” creating the Table of contents.
    B. Type the text then apply Heading Styles “after” creating the Table of contents.
    C. Type the text then apply Heading Styles “while” creating the Table of contents.
    D. Type the text then apply Heading Styles “during” inserting the Table of contents.


Additional Activities

Give at least three (3) sentences that describe the Header, Footer, Page number and Table of Contents.

Header
Footer
Page Number
Table of Contents

Answer Key

Assessment and What I Know
AssessmentWhat I Know
CD
BD
BC
DA
DC
AC
DB
BC
BD
AC
DA
CB
CB
DD
AB

References

Bandala, Argel et. al. Empowerment Technologies. Diwa Learning Town, 2016

Wikipedia. “Word Processor”. Last modified October 15, 2019. https://en.wikipedia.org/wiki/Word_processor.

Corporate Finance Institute. “Basic Excel Formula Guide”, Last modified October 27, 2019. https://corporatefinanceinstitute.com/resources/excel/study/basicexcel-formulas-beginners/s

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Telefax: (632) 8634-1072; 8634-1054; 8631-4985

Email Address: blr.lrqad@deped.gov.ph * blr.lrpd@deped.gov.ph

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