DepEd issuances are official documents containing policies, procedures, or information released and/or signed by the DepEd Secretary or other authorized officials of the DepEd pursuant to its mandate. Refer to Annex la for the Table of Authority. The different DepEd issuances are the following:

DepEd Order;
DepEd Memorandum;
Office Order;
Office Memorandum; and
DepEd Advisory.

TABLE OF CONTENTS

MATRIX OF DEPED ISSUANCES

DEPED ISSUANCES	CONTENT	EFFECT	DURATION	SCOPE/SCALE	ISSUING AUTHORITY
DEPED ORDERS (DO)	Establish DepEd policies May contain accompanying procedures for policy implementation	Mandate or constrain actions or behavior among DepEd stakeholders Create rights and obligations in furtherance of DepEd's mandate	Usually long-term/ permanent in nature, unless rescinded or amended by another DO	Usually concern DepEd-wide issues Usually DepEd-wide or national in application	From Central Office, issued and signed by the Secretary as the alter ego of the President
DEPED MEMORANDA (DM)	Disseminate instructions, information, or related matters, including creation of committees or task force; submission of lists or reports; announcement of celebrations, surveys, holidays, examinations, contests, or results thereof, and conference or seminars conducted by the bureaus, centers, services, units and divisions; and reiteration of regulations or laws issued by other agencies or departments. May provide for detailed procedures to implement established laws or policies of the DepEd or other agencies of government	May mandate or constrain actions or behavior among DepEd stakeholders May create rights and obligations in furtherance of DepEd’s mandate	Usually short-term/ temporary in application	May refer to DepEd-wide matters or more specific concerns May be DepEd-wide or specific in application	From Central Office, issued and signed by the Secretary or the concerned Undersecretary
OFFICE ORDERS	Contain operational guidelines, rules, and procedures on matters of internal administration of the Department’s bureaus, centers, units or offices. It also includes notices of human resource actions or decisions	May mandate or constrain actions or behavior among DepEd Central Office personnel May create rights and obligations in furtherance of DepEd’s mandate	Usually short-term/ temporary in application	Usually refer to concerns limited to a bureau or unit in the Central Office Not DepEd-wide in application; applies to limited officials and staff of the DepEd Central Office	Issued and signed by the Secretary or the concerned Undersecretary, Assistant Secretaries, heads of bureaus, services or offices
OFFICE MEMORANDA	Dissemination of instruction, information, or related matters	May mandate or constrain actions or behavior among DepEd stakeholders May create rights and obligations in furtherance of DepEd’s mandate	Usually short-term/ temporary in application	Usually refer to concerns limited to a bureau or unit in the Central Office Not DepEd-wide in application; applies to limited officials and staff of the DepEd Central Office	Issued and signed by the Secretary or the concerned Undersecretary, Assistant Secretaries, heads of bureaus, services or offices
ADVISORIES	Announce the conduct of programs, projects or activities requested by local, national and international partner companies, associations, organizations, institutions or agencies external to DepEd, referred to in DepEd Order No. 8, series of 2013	Do not create rights and obligations	Short-term/temporary	May be DepEd-wide or specific in application	Issued in accordance with the procedures of DepEd Order No. 8, series of 2013

DEPED ISSUANCES SIGNING AUTHORITY

Type of Issuance	Governance Strand	1st endorsement (countersign)	2nd endorsement (countersign)	Final Approving authority	Remarks
DepEd Order DepEd Memorandum	Curriculum and Instruction	Assistant Secretary for Programs and Projects	Undersecretary for Programs and Projects	DepEd Order - Secretary DepEd Memo: Secretary - for Memorandum with nationwide application Undersecretary - for Memorandum with limited application (geographic or specific officials or employees)	DepEd Order - Can also be signed by duly designated Officer-in-Charge. DepEd Memorandum - Can be delegated to undersecretary of each strand
	Governance and Operation	Assistant Secretary for Governance and Operations	Undersecretary for Governance and Operations
	Legal	Assistant Secretary for Legal Affairs	Undersecretary for Legal Affairs
	Finance and Admin.	Assistant Secretary for Finance and Administration	Undersecretary for Finance and Administration
	Strategic Management	Service Directors or Assistant Secretary	Chief of Staff or Appropriate Undersecretary
Office Order Office memorandum	Applies to all strand	Bureau/ Service Director	Assistant Secretary	Secretary * Undersecretary ♦Assistant Secretary ♦♦Bureau or Service Director	♦Office Order/ Memorandum can be signed by a Usee or Asec only when it covers their specific area of concern or strand. ♦♦Office Memorandum can be signed by a Bureau or Service Director only when it covers their respective Office, Bureau or Service.
		Division Chief	Bureau Director
		Unit Head	Division Chief
Advisories	Applies to all strand	Bureau/ Service Director	Assistant Secretary	Undersecretary for Governance and Operations	No signature needed

BASIC ELEMENTS OF DEPED ORDER

The 13 elements of a DepEd Order (DO) containing policy are the following:

The letterhead includes the DepEd official seal together with the agency name in Old English Text MT;
Official Date (Date signed by the Secretary or his/her authorized official);
Control Number with the series (s.) of year disseminated;
Concerned officials, policy proponent and implementers, and stakeholders;
Statement of the policy;
Objectives of issuing the policy;
Statement on repealing, rescinding, or modifying previous provisions contained in the previously approved DO;
Statement of publication and effectivity;
Closing statement for strict compliance of all concerned to the stated policy;
Issuing authority with signature affixed to DO;
Statement of enclosure;
Related and repealed previous issuances used as references; and
Classification in perpetual index for easy reference and research.

BASIC CONTENTS OF THE POLICY GUIDELINES TO BE ENCLOSED TO DEPED ORDER

TITLE

I. Rationale

Brief background of the issue to be addressed Reason/s behind the creation of the policy Purpose of the policy

II. Scope

Coverage of the policy which may be in terms of subject matter, stakeholders affected or jurisdiction

III. Definition of Terms (if applicable)

Meaning of terms as used in the policy, especially if terms are frequently used and are unclear to readers

IV. Policy Statement

Principles, rules or standards that the Order seeks to uphold

V. Procedures

Steps or instructions, systems or mechanisms for implementing the policy

Actors and their roles and responsibilities, timetables

(if applicable)

VI. Monitoring and Evaluation

Mechanisms, time frame and other provisions for progress monitoring and policy evaluation

VII. References

Related and relevant DepEd issuances used as reference for further policy research

VIII. Effectivity/Transitory provision (if applicable)

Date/period of application including interim measures

NUMBERING SYSTEM FOR DEPED ISSUANCES

Type of Issuance	Description	Proposed Numbering System	Remarks
Department Order	To Follow the current numbering system	DepEd ORDER No. 1, s. 2015	To be uploaded in the DepEd Website • Numbering c/o Publication
Department Memorandum	With national circulation - to follow the current system of numbering	DepEd MEMORANDUM No. 1, s. 2015	To be uploaded in the DepEd Website • Numbering c/o Publication
	With limited circulation, usually targets specific level and people. Numbering will be clustered according to strand. Each issuance shall carry the acronym of issuance, strand code, year and the number of issuance.	DepEd MEMORANDUM DM-OSEC-2015-001 DM-FA-2015-001 DM-CI-2015-001 DM-GO-2015-001 DM-LA-2015-001 DM-SM-2015-001	Not for uploading A. Numbering of these issuances (DepEd Memorandum with limited circulation, Office Order and Office memorandum) is controlled by a person-in-charge under each strand (Undersecretary). Each strand shall be coded as follows: FA - Finance and Administration CI - Curriculum and Instruction GO - Governance and Operations LA - Legal and Legislative Affairs SM - Strategic Management *OSEC - this code shall be used by all issuances directly emanating from the Office of the Secretary, including Office of the Chief of Staff and Internal Audit Service. B. Each strand shall develop and maintain a database for all the issuances released by the respective strand. C. The following basic steps shall be observed in the preparation and approval of issuance these issuances: 1. Proponent office drafts the Issuance 2. Signing Official signs the issuance based on the Table of Authority reflected in Annex la. 3. Prior to circulation of the signed Memo, corresponding number is affixed by the office-in-charge of each strand for easy reference and tracking.
Office Order	With limited circulation, usually targets specific level and people. Numbering will be clustered according to strand. Each issuance shall carry the acronym of issuance, strand code, year and the number of issuance.	OFFICE ORDER 00-OSEC-2015-001 00-FA-2015-001 00-CI-2015-001 OO-GO -2015-001 00-LA-2015-001 00-SM-2015-001
Office Memorandum	With limited circulation, usually targets specific level and people. Numbering will be clustered according to strand. Each issuance shall carry the acronym of issuance, strand code, year and the number of issuance.	OFFICE MEMORANDUM OM-OSEC-2015-OOl OM-FA-2015-001 OM-CI-2015-001 OM-GO-2015-001 OM-LA-2015-001 OM-SM-2015-001
DepEd Advisories	To follow the current numbering system	DepEd Advisory No. 1, s. 2015 Date: Month Day, Year In compliance with DepEd Order No. 8, s. 2013 this Advisory is issued for the information of DepEd officials, personnel/staff, as well as the concerned public. (Visit www.deped.gov.ph.)	To be uploaded in the DepEd Website *Advisories should be endorsed by the concerned strand first before issuance.