Matrix of DepEd Issuances (DepEd Orders, DepEd Memoranda, Office Orders, Office Memoranda, Advisories)

DepEd issuances are official documents containing policies, procedures, or information released and/or signed by the DepEd Secretary or other authorized officials of the DepEd pursuant to its mandate. Refer to Annex la for the Table of Authority. The different DepEd issuances are the following:

  • DepEd Order;
  • DepEd Memorandum;
  • Office Order;
  • Office Memorandum; and
  • DepEd Advisory.

MATRIX OF DEPED ISSUANCES

DEPED ISSUANCESCONTENTEFFECTDURATIONSCOPE/SCALEISSUING AUTHORITY
DEPED ORDERS (DO)Establish DepEd policies

May contain accompanying procedures for policy implementation
Mandate or constrain actions or behavior among DepEd stakeholders

Create rights and obligations in furtherance of DepEd's mandate
Usually long-term/ permanent in nature, unless rescinded or amended by another DOUsually concern DepEd-wide issues

Usually DepEd-wide or national in application
From Central Office, issued and signed by the Secretary as the alter ego of the President
DEPED MEMORANDA (DM)Disseminate instructions, information, or related matters, including creation of committees or task force; submission of lists or reports; announcement of celebrations, surveys, holidays, examinations, contests, or results thereof, and conference or seminars conducted by the bureaus, centers, services, units and divisions; and reiteration of regulations or laws issued by other agencies or departments.

May provide for detailed procedures to implement established laws or policies of the DepEd or other agencies of government
May mandate or constrain actions or behavior among DepEd stakeholders

May create rights and obligations in furtherance of DepEd’s mandate
Usually short-term/ temporary in applicationMay refer to DepEd-wide matters or more specific concerns

May be DepEd-wide or specific in application
From Central Office, issued and signed by the Secretary or the concerned Undersecretary
OFFICE ORDERSContain operational guidelines, rules, and procedures on matters of internal administration of the Department’s bureaus, centers, units or offices. It also includes notices of human resource actions or decisionsMay mandate or constrain actions or behavior among DepEd Central Office personnel

May create rights and obligations in furtherance of DepEd’s mandate
Usually short-term/ temporary in applicationUsually refer to concerns limited to a bureau or unit in the Central Office

Not DepEd-wide in application; applies to limited officials and staff of the DepEd Central Office
Issued and signed by the Secretary or the concerned Undersecretary, Assistant Secretaries, heads of bureaus, services or offices
OFFICE MEMORANDADissemination of instruction, information, or related mattersMay mandate or constrain actions or behavior among DepEd stakeholders

May create rights and obligations in furtherance of DepEd’s mandate
Usually short-term/ temporary in applicationUsually refer to concerns limited to a bureau or unit in the Central Office

Not DepEd-wide in application; applies to limited officials and staff of the DepEd Central Office
Issued and signed by the Secretary or the concerned Undersecretary, Assistant Secretaries, heads of bureaus, services or offices
ADVISORIESAnnounce the conduct of programs, projects or activities requested by local, national and international partner companies, associations, organizations, institutions or agencies external to DepEd, referred to in DepEd Order No. 8, series of 2013Do not create rights and obligationsShort-term/temporaryMay be DepEd-wide or specific in applicationIssued in accordance with the procedures of DepEd Order No. 8, series of 2013

DEPED ISSUANCES SIGNING AUTHORITY

Type of IssuanceGovernance Strand1st endorsement (countersign)2nd endorsement (countersign)Final Approving authorityRemarks
DepEd Order
DepEd Memorandum
Curriculum and InstructionAssistant Secretary for Programs and ProjectsUndersecretary for Programs and ProjectsDepEd Order - Secretary

DepEd Memo: Secretary - for

Memorandum with nationwide application

Undersecretary - for

Memorandum with limited application (geographic or specific officials or employees)
DepEd Order - Can also be signed by duly designated Officer-in-Charge.

DepEd Memorandum - Can be delegated to undersecretary of each strand
Governance and OperationAssistant Secretary for Governance and OperationsUndersecretary for Governance and Operations
LegalAssistant Secretary for Legal AffairsUndersecretary for Legal Affairs
Finance and Admin.Assistant Secretary for Finance and AdministrationUndersecretary for Finance and Administration
Strategic ManagementService Directors or Assistant SecretaryChief of Staff or Appropriate Undersecretary
Office Order
Office memorandum
Applies to all strandBureau/ Service DirectorAssistant SecretarySecretary

* Undersecretary ♦Assistant Secretary ♦♦Bureau or Service Director
♦Office Order/ Memorandum can be signed by a Usee or Asec only when it covers their specific area of concern or strand.

♦♦Office Memorandum can be signed by a Bureau or Service Director only when it covers their respective Office, Bureau or Service.
Division ChiefBureau Director
Unit HeadDivision Chief
AdvisoriesApplies to all strandBureau/ Service DirectorAssistant SecretaryUndersecretary for Governance and OperationsNo signature needed

BASIC ELEMENTS OF DEPED ORDER

The 13 elements of a DepEd Order (DO) containing policy are the following:

  1. The letterhead includes the DepEd official seal together with the agency name in Old English Text MT;
  2. Official Date (Date signed by the Secretary or his/her authorized official);
  3. Control Number with the series (s.) of year disseminated;
  4. Concerned officials, policy proponent and implementers, and stakeholders;
  5. Statement of the policy;
  6. Objectives of issuing the policy;
  7. Statement on repealing, rescinding, or modifying previous provisions contained in the previously approved DO;
  8. Statement of publication and effectivity;
  9. Closing statement for strict compliance of all concerned to the stated policy;
  10. Issuing authority with signature affixed to DO;
  11. Statement of enclosure;
  12. Related and repealed previous issuances used as references; and
  13. Classification in perpetual index for easy reference and research.

BASIC CONTENTS OF THE POLICY GUIDELINES TO BE ENCLOSED TO DEPED ORDER

TITLE

I. Rationale

Brief background of the issue to be addressed Reason/s behind the creation of the policy Purpose of the policy

II. Scope

Coverage of the policy which may be in terms of subject matter, stakeholders affected or jurisdiction

III. Definition of Terms (if applicable)

Meaning of terms as used in the policy, especially if terms are frequently used and are unclear to readers

IV. Policy Statement

Principles, rules or standards that the Order seeks to uphold

V. Procedures

Steps or instructions, systems or mechanisms for implementing the policy

Actors and their roles and responsibilities, timetables

(if applicable)

VI. Monitoring and Evaluation

Mechanisms, time frame and other provisions for progress monitoring and policy evaluation

VII. References

Related and relevant DepEd issuances used as reference for further policy research

VIII. Effectivity/Transitory provision (if applicable)

Date/period of application including interim measures

NUMBERING SYSTEM FOR DEPED ISSUANCES

Type of IssuanceDescriptionProposed Numbering SystemRemarks
Department OrderTo Follow the current numbering systemDepEd ORDER No. 1, s. 2015To be uploaded in the DepEd Website
• Numbering c/o Publication
Department MemorandumWith national circulation - to follow the current system of numberingDepEd MEMORANDUM No. 1, s. 2015To be uploaded in the DepEd Website
• Numbering c/o Publication
With limited circulation, usually targets specific level and people. Numbering will be clustered according to strand. Each issuance shall carry the acronym of issuance, strand code, year and the number of issuance.DepEd MEMORANDUM
DM-OSEC-2015-001
DM-FA-2015-001
DM-CI-2015-001
DM-GO-2015-001
DM-LA-2015-001
DM-SM-2015-001
Not for uploading

A. Numbering of these issuances (DepEd Memorandum with limited circulation, Office Order and Office memorandum) is controlled by a person-in-charge under each strand (Undersecretary). Each strand shall be coded as follows:

FA - Finance and Administration

CI - Curriculum and Instruction

GO - Governance and Operations LA - Legal and Legislative Affairs

SM - Strategic Management

*OSEC - this code shall be used by all issuances directly emanating from the Office of the Secretary, including Office of the Chief of Staff and Internal Audit Service.

B. Each strand shall develop and maintain a database for all the issuances released by the respective strand.

C. The following basic steps shall be observed in the preparation and approval of issuance these issuances:

1. Proponent office drafts the Issuance

2. Signing Official signs the issuance based on the Table of Authority reflected in Annex la.

3. Prior to circulation of the signed Memo, corresponding number is affixed by the office-in-charge of each strand for easy reference and tracking.
Office OrderWith limited circulation, usually targets specific level and people. Numbering will be clustered according to strand. Each issuance shall carry the acronym of issuance, strand code, year and the number of issuance.OFFICE ORDER
00-OSEC-2015-001
00-FA-2015-001
00-CI-2015-001
OO-GO -2015-001
00-LA-2015-001
00-SM-2015-001
Office MemorandumWith limited circulation, usually targets specific level and people. Numbering will be clustered according to strand. Each issuance shall carry the acronym of issuance, strand code, year and the number of issuance.OFFICE MEMORANDUM
OM-OSEC-2015-OOl OM-FA-2015-001
OM-CI-2015-001 OM-GO-2015-001
OM-LA-2015-001
OM-SM-2015-001
DepEd AdvisoriesTo follow the current numbering systemDepEd Advisory No. 1, s. 2015 Date: Month Day, Year

In compliance with DepEd Order No. 8, s. 2013 this Advisory is issued for the information of DepEd officials, personnel/staff, as well as the concerned public. (Visit www.deped.gov.ph.)
To be uploaded in the DepEd Website

*Advisories should be endorsed by the concerned strand first before issuance.

Read:

DOLE Issuances Relative to Senior High School (SHS) Work Immersion Program

DepEd Guidelines for Senior High School Work Immersion

DepEd Criteria for Entry to Senior High School (SHS) Tracks/Strands

Updated Senior High School Voucher Program Application

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