This guide explains the eligibility and documentary requirements for enrolling a learner in a DepEd school for School Year 2022-2023. It is based on DepEd Order No. 35, s. 2022, signed by Vice President and DepEd Secretary Sara Z. Duterte and dated July 23, 2022. That order set the enrollment guidelines for the school year when in-person classes were re-introduced. It also draws on the Basic Enrollment Policy, DepEd Order No. 3, s. 2018.
Use it to find out which documents your child needs, how to submit the enrollment form, and what happens if a document is not ready yet.
On this page 10 sections
Key dates
- Enrollment period: July 25 to August 22, 2022.
- Deadline for documentary requirements: October 31, 2022, for both public and private schools. This follows Section V-A of DO No. 3, s. 2018.
Enrollment forms
DepEd Order No. 35, s. 2022 came with two enrollment forms:
- Enhanced Basic Education Enrollment Form (Enhanced BEEF). This is the official national enrollment form for basic education. Schools use it to register learners for the school year. Schools may not modify it.
- Modified ALS Enrollment Form (AF2), Learner’s Basic Profile. This is a basic information sheet for people who want to enroll in the Alternative Learning System (ALS).
Where to get the Enhanced BEEF
- You can download it from the websites of the DepEd Central Office, Regional Offices, Schools Division Offices, and schools.
- Teachers and school personnel can download it from the Learner Information System (LIS) Support page.
- Printed copies are available at enrollment kiosks or booths in front of schools, in every Barangay Hall, and in other public places.
Ways to enroll
Enrollment for SY 2022-2023 was done in three main ways.
- In-person enrollment. Parents or learners go to the school and process the enrollment there. Health and safety standards apply: wearing a face mask, temperature checks at the entrance, alcohol for cleaning hands, and physical distancing.
- Remote enrollment. Fill out the digital Enhanced BEEF. Then send it to the school’s official email address or through a messaging platform the school provides, such as Facebook Messenger or Viber. Send it to your child’s previous teacher and to the School Enrollment Focal Person (SEFP).
- Dropbox enrollment. Get a printed Enhanced BEEF from a dropbox, fill it out at home, and return it to the same dropbox. Dropboxes may be set up in front of the school, in every Barangay Hall, or in other visible places.
Regional Offices and Schools Division Offices were also told to keep their enrollment hotlines open. They could set up other lines for Oplan Balik Eskwela to answer questions about enrollment.
Instructions by grade level
- Kindergarten, Grade 7, and Grade 11: Parents or legal guardians confirm their intent to enroll their child in the school of their choice by enrolling in person and submitting the Enhanced BEEF. Learners may enroll themselves, but a parent or legal guardian must sign their Enhanced BEEF.
- Grades 1 to 6, Grades 8 to 10, and Grade 12: These learners already have LIS accounts and Learner Reference Numbers (LRNs). They still fill out the Enhanced BEEF to update their information. School personnel make sure the updates appear in the LIS.
- ALS enrollees: Enroll through the digital or physical platforms set up by schools and by barangays with Community Learning Centers (CLCs), using the Modified ALS Form 2. Each mobile teacher submits a summary of ALS enrollment to the Education Program Specialist for ALS (EPSA).
Basic documentary requirements
When enrolling your child, submit:
- The accomplished Enhanced BEEF.
- The documents listed in DepEd Order No. 3, s. 2018, if you already have them:
- PSA Birth Certificate (formerly NSO)
- Learner’s School Form 9 (SF 9, formerly Form 138), for learners enrolling in Grades 1 to 12
A Certificate of Good Moral Character is not required.
Eligibility and documents by grade level
| Level | Who is eligible | Documents needed |
|---|---|---|
| Kindergarten | Children who are five years old by August 31 of the school year they enroll in (DepEd Order 47, s. 2016, Omnibus Policy on Kindergarten) | PSA Birth Certificate |
| Grade 1 | Children who completed Kindergarten in a DepEd-accredited school or center | Kindergarten Certificate of Completion; PSA Birth Certificate |
| Grade 1 | Children six years old and above by August 31 who have not completed Kindergarten | Result of ECCD Assessment Checklist; PSA Birth Certificate |
| Grade 1 | Children who completed Kindergarten in a non-DepEd-accredited learning or day-care center, or who were home-schooled (DepEd Order 47, s. 2016) | Result of PEPT or PVT; PSA Birth Certificate |
| Grade 7 | Grade 6 graduates | SF 9 Grade 6 (formerly Form 138) |
| Grade 7 | PEPT passers or A&E Test passers | Result of PEPT or A&E Test; PSA Birth Certificate |
| Grade 11 | Grade 10 completers | SF 9 Grade 10 (formerly Form 138) |
| Grade 11 | PEPT passers or A&E Test passers | Result of PEPT or A&E Test; PSA Birth Certificate |
If there is no PSA Birth Certificate
The parent or guardian may submit a late-registration Birth Certificate from the local civil registrar, or a barangay certification with the child’s basic information:
- Name of the child (first, middle, and last name)
- Names of the parents
- Date of birth
- Sex
If these documents are not submitted by the end of Early Registration, learners have until October 31, 2022 to submit them.
The birth certificate or barangay certification is submitted only once in a child’s whole basic education. Under DO 58, s. 2017, it becomes part of the learner’s permanent record.
Requirements for transferees
Learners transferring from a public or private school in the Philippines submit one of these:
- Their SF 9 (formerly Form 138)
- A letter signed by the School Registrar certifying the last grade level the learner completed
DO 54, s. 2016 gives the guidelines on requesting and transferring school records.
Special cases
Some learners need additional documents.
| Special case | Documents upon enrollment | Additional documents during the school year |
|---|---|---|
| Learners from Philippine Schools Abroad (any grade level) or Foreign Schools Abroad | Birth Certificate or an equivalent legal document; latest Report Card or an equivalent academic record; PEPT Certificate of Rating for learners who have not completed the school year abroad (as long as three grading periods are done) and for learners who need a grade level standards assessment. The accepting school decides the grade level placement (DO 26, s. 1994). | Permanent Transcript of Records from the originating school |
| Learners from non-DepEd-accredited schools (any grade level) | PEPT/PVT Certificate of Rating; Birth Certificate from the PSA or local civil registrar, or barangay certification | None |
| Balik-Aral learners (any grade level) | SF 9 (formerly Form 138) of the last school year attended, or PEPT Certificate of Rating, whichever applies | Birth Certificate from the PSA or local civil registrar, or barangay certification |
| A&E Elementary Level Test passers who qualified for Grade 7 | A&E Elementary Level Certificate of Rating | Not stated |
| A&E Secondary Level Test passers who qualified for Grade 11 | A&E Secondary Level Certificate of Rating | Not stated |
| Learners displaced by ongoing war or armed conflict, or by very recent disasters or calamities | Any proof of identity, or any means directed by the Central Office | SF 9 (formerly Form 138) and/or results of PEPT or A&E Test, if applicable |
Common questions about school records
Can a school refuse a learner who lacks documents?
No. Schools cannot deny the enrollment of learners who fail to submit the documentary requirements during the enrollment period.
What about learners with unpaid balances at a private school?
The receiving public school must accept the learner. It also helps the parent execute an Affidavit of Undertaking, as stated in DO No. 3, s. 2018. The learner is then temporarily enrolled.
The originating private school gets an electronic notice of the transfer through the LIS Portal Tracking/Transfer Facility. Within 30 calendar days, it reviews the request, confirms the transfer, and ticks the unsettled account box. This tags the learner as temporarily enrolled, consistent with Section V-C of DO No. 3, s. 2018.
Who transmits the learner’s school records?
Only schools and their personnel transmit learners’ records. This includes transfers between a learner’s previous and incoming class advisers, and between schools. Schools must not make learners or parents carry their own records. This follows DepEd Order No. 54, s. 2016.
Are scanned copies of credentials accepted?
Yes, in these cases, when the request is made through the LIS Portal Tracking/Transfer Facility:
- Grade 6 graduates who enrolled in Grade 7
- Grade 10 completers who enrolled in Grade 11
For these learners, schools may send a scanned copy of Form 137/SF 10 and its supporting documents. Both schools use their official email address (schoolid@deped.gov.ph).
The same option applies to Kindergarten completers who transfer to Grade 1 in another school. ALS teachers may also email scanned Portfolio Assessment Passer Certificates for Elementary and Junior High School completers who enrolled in Grade 7 and Grade 11. The receiving school or ALS teacher should not demand the physical copies.
Key terms
- School Enrollment Focal Person (SEFP): The staff member designated by the school to oversee enrollment and receive all submitted Enhanced BEEFs.
- ALS Enrollment Focal Person (AEFP): An ALS teacher designated by the School Head to receive ALS enrollment forms and answer ALS questions in schools that offer ALS.
- Grade Level Enrollment Chair (GLEC): Personnel assigned to manage enrollment for a specific grade level, especially in medium and big schools.
- Balik-Aral learner: A learner who returns to school and resumes studying after dropping out for a year or more.
- Dropbox enrollment: A remote enrollment method where parents drop the accomplished Enhanced BEEF in a dropbox or kiosk. These are placed in front of the school gate, in front of Barangay Halls, or in other accessible places.
Frequently asked questions
What documents do I need to enroll my child in a DepEd school?
Submit the accomplished Enhanced Basic Education Enrollment Form (Enhanced BEEF). Add the PSA Birth Certificate and, for Grades 1 to 12, the learner’s SF 9 (formerly Form 138), if you already have them.
Is a Certificate of Good Moral Character required for enrollment?
No. The Certificate of Good Moral Character is not required for enrollment.
Can a school refuse to enroll my child if I do not have the documents yet?
No. Schools cannot deny enrollment because documents were not submitted during the enrollment period. For SY 2022-2023, the deadline for documentary requirements was October 31, 2022.
What if my child has no PSA Birth Certificate?
You may submit a late-registration Birth Certificate from the local civil registrar. You may also submit a barangay certification showing the child’s full name, parents’ names, date of birth, and sex.
Do I still fill out the Enhanced BEEF if my child joined Early Registration?
Yes. The Enhanced BEEF collects information that the early registration form does not. It is also needed to confirm the learner’s information.
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