The DepEd School Identification (ID) Number is a unique, permanent six-digit number that the Department of Education assigns to every educational institution offering basic education in the Philippines. This guide explains who can get a School ID, how to read its digits, and how new schools are registered in the Enhanced Basic Education Information System (EBEIS). It is written for school heads, school and division staff who handle school records, and anyone curious about what a School ID means.
Who can get a School ID
To receive a School ID, an institution must offer Kindergarten, Elementary, Junior High School, Senior High School, or a combination of these levels.
The school must also have a permit to operate approved by the DepEd Regional Office, and it must be one of the following:
- A DepEd-managed school (with predefined plantilla positions)
- A school operated by a State University or College (SUC) or a Local University or College (LUC)
- A school managed by a government agency other than DepEd, such as DOST, NCCA, or a local government unit (LGU)
- A private education institution registered under Philippine corporation laws
How to read a School ID
The School ID follows the format X YYYYY:
- X (first digit) shows the school type.
- YYYYY (last five digits) is a number randomly assigned to the school when it is registered in the Basic Education Information System (BEIS).
| First digit | School type |
|---|---|
| 1 or 2 | Public elementary school |
| 3 | Public junior high school or senior high school |
| 4 | Private school |
| 5 | Public integrated school |
| 6 | SUC or LUC offering basic education |
For example, 158452 starts with 1, so it belongs to a public elementary school. 425466 starts with 4, so it belongs to a private school. 604531 starts with 6, so it belongs to an SUC or LUC offering basic education.
Rules on the School ID
- Every school in the basic education system can have only one permanent and perpetual School ID.
- The School ID must be clearly displayed in plain sight across school facilities and on all school documents.
- Unauthorized or fraudulent issuance of a School ID is strictly prohibited.
Registering a school in the EBEIS
As soon as a new school becomes operational, its profile can be created and registered in the Enhanced Basic Education Information System (EBEIS).
Who does what
- Only the Regional Office (RO) can enlist and encode new school profiles.
- Once the region finishes creating the profile, the school and the Schools Division Office (SDO) can edit it.
If your school has an old School ID but no profile
If a school received a School ID in a previous school year but did not create its school profile, it must request a new School ID from its Regional Office.
- The school must have either a recognition or a permit to operate for the current school year to receive a new School ID.
- The RO processes the request. Once it is done, the school uses the new School ID and disregards the old one.
School types that can be added to the EBEIS
- Public integrated schools, offering both elementary and secondary levels, including Senior High School
- Elementary schools (public, private, and SUC/LUC) offering Kindergarten to Grade 6
- Secondary schools (public, private, and SUC/LUC) offering Junior High School, Senior High School, or both
Do not go straight to the Central Office
- Schools should not contact the DepEd Central Office (CO) directly to add or edit their EBEIS profiles.
- SDOs must not refer schools directly to the CO for changes to EBEIS profiles.
In short, requests go through the proper channel: the school works with its SDO and Regional Office. You can read the original guidance on the DepEd ICTS helpdesk page on BEIS and EBEIS.
Related guides
- PNPKI Frequently Asked Questions (FAQs)
- DepEd Learning Management System (LMS)
- DepEd LIS Tagging of Honors User Guide
- DepEd LIS SPED Tagging User Guide
- DepEd Partnerships Database System (DPDS) User Guide
- DepEd Learner Information System (LIS) Frequently Asked Questions
Frequently asked questions
How many digits does a DepEd School ID have?
A DepEd School ID has six digits. The first digit shows the school type, and the last five digits are randomly assigned when the school is registered in the BEIS.
What does the first digit of a School ID mean?
It shows the school type: 1 or 2 for a public elementary school, 3 for a public junior or senior high school, 4 for a private school, 5 for a public integrated school, and 6 for an SUC or LUC offering basic education.
Can a school have more than one School ID?
No. Every school in the basic education system can have only one permanent and perpetual School ID.
Who creates a new school’s profile in the EBEIS?
Only the Regional Office can enlist and encode new school profiles. After that, the school and its Schools Division Office can edit the profile.
What if our school got a School ID before but never created its profile?
The school must request a new School ID from its Regional Office, and it needs a recognition or permit to operate for the current school year. Once issued, the school uses the new ID and disregards the old one.
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