DepEd Order No. 34, s. 2016, dated June 3, 2016, sets the procedures for enrolling Senior High School (SHS) learners of private schools, Higher Education Institutions (HEIs), State Universities and Colleges (SUCs), and Local Universities and Colleges (LUCs) in the Learner Information System (LIS) at the start of School Year 2016-2017. It guides these schools in setting up LIS accounts and in encoding their SHS learners in the system. It was signed by then Secretary Br. Armin A. Luistro FSC.
On this page 6 sections
Key points
- Why it was issued: SHS began its first year of implementation in SY 2016-2017. SHS covers the last two years of the K to 12 Basic Education cycle, Grades 11 and 12. Learners take a core curriculum plus subjects under a track of their choice.
- Start of encoding: Private schools, HEIs, SUCs, and LUCs could start encoding learner profiles in the LIS on June 6, 2016.
- Who encodes: School heads must register and enrol their learners through the LIS website, lis.deped.gov.ph, and make sure the data are complete and accurate.
- User accounts: Schools Division Offices (SDOs), through the SGOD Planning and Research Unit and the Division IT Officer, give LIS user accounts to private schools, HEIs, SUCs, and LUCs that do not yet have access.
- Support: DepEd provided online instructional videos and materials on using the LIS.
- Cut-off date: Encoding closed on August 31, 2016.
- The order calls for immediate dissemination and strict compliance.
Who it covers
The order is addressed to undersecretaries, assistant secretaries, bureau and service directors, the Regional Secretary of ARMM, regional directors, schools division superintendents, heads of public and private elementary and secondary schools, and all others concerned. Its procedures apply to private schools, HEIs, SUCs, and LUCs offering Senior High School.
Encoding and processing steps
The enclosure to the order lays out how learner data are encoded and processed.
- Enrolment form. Learners fill out the SHS Enrolment Form (Annex) and submit it to the class adviser. The form is used to update each learner’s profile.
- Encoding. The school head or school registrar encodes the learner’s profile in the LIS.
- Search for the learner record. The encoder searches for and retrieves the learner’s existing record.
- If no record exists, the encoder picks a reason from a dropdown list explaining why the Grade 11 learner is not in the LIS (see the table below). The new record must be approved by the SDO before a Learner Reference Number (LRN) is issued.
- Choose the program. Once the learner’s record exists or is registered, the school selects the learner’s program (track and strand) from the program offerings it is authorized to provide.
- List of Registered Learners. All learners enrolled before the opening of classes are recorded in the school’s “List of Registered Learners.” Schools can view learners by program offering, and the school dashboard shows a summary by program offering.
- Finalize the enrolment list. From June 17, 2016, schools could finalize their enrolment list. The school head or registrar encodes each learner’s “Date of First Attendance.” The “Finalize” action flags learners with no date and asks the user to give a valid date or confirm. After confirmation, learners without a Date of First Attendance no longer appear on the enrolment list.
Reasons a Grade 11 learner may have no LIS record
| Reason | What to encode |
|---|---|
| From a school abroad | School name and country where the learner attended Junior High School |
| PEPT passer | PEPT certificate number |
| A&E passer | A&E certificate number |
| PVT passer | PVT certificate number |
| From the same school, not encoded | None stated |
| From another school, not encoded (public, private, HEI, SUC, or LUC) | Originating school, chosen from a dropdown list |
| High school graduate | Year graduated |
Key dates
| Date | What happens |
|---|---|
| June 3, 2016 | Date of the order |
| June 6, 2016 | Encoding of learner profiles in the LIS opens |
| June 17, 2016 | Facility to finalize the school enrolment list becomes available |
| August 31, 2016 | Cut-off date of encoding |
Related resources
- DepEd Prescribed Outline for Research Proposal
- DepEd Prescribed Outline for Action Research
- Alternative Learning System (ALS) Curriculum for Indigenous Peoples (IPs) Education
- DO 4, s. 2016: Amendment to DepEd Order No. 43, s. 2015 (Revised Guidelines for the Basic Education Research Fund)
Frequently asked questions
What is DepEd Order No. 34, s. 2016 about?
It gives the procedures for encoding and enrolling Senior High School learners of private schools, HEIs, SUCs, and LUCs in the Learner Information System for the start of SY 2016-2017.
Who encodes SHS learners in the LIS?
The school head or the school registrar encodes each learner’s profile, using the SHS Enrolment Form that learners submit to their class adviser.
What if a Grade 11 learner has no record in the LIS?
The encoder selects a reason from a dropdown list, such as coming from a school abroad or being a PEPT, A&E, or PVT passer, and encodes the required details. The SDO must approve the new record before an LRN is issued.
What was the deadline for encoding?
Encoding started on June 6, 2016, and the cut-off date was August 31, 2016.
How do schools without LIS access get an account?
The Schools Division Office, through the SGOD Planning and Research Unit together with the Division IT Officer, provides user accounts to schools that do not have access.
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