DepEd Order No. 22, s. 2012, dated March 20, 2012, adopts the Unique Learner Reference Number (LRN) for the Department of Education. It sets up a permanent 12-digit number for every public school pupil, student, and Alternative Learning System (ALS) learner so that DepEd can track learners and their performance. The order was signed by then Education Secretary Br. Armin A. Luistro FSC.
On this page 6 sections
Key points
- Who gets an LRN: All public school pupils and students and all ALS learners. The first LRNs were based on the School Year 2011-2012 Masterlist of Students, Pupils or Learners submitted under DepEd Order No. 67, s. 2011.
- What the LRN is: A permanent 12-digit number that the learner keeps for the whole basic education program.
- It does not change: The learner keeps the same LRN after transferring to another school or learning center, public or private, and after moving up to the secondary level.
- Where it must appear: In all documents, forms, examinations, surveys, and databases that refer to a learner. This includes:
- Permanent Record (Form 137)
- Report Card (Form 138)
- ALS Certificate, Diploma, or Portfolio
- National Achievement Test (NAT)
- Accreditation and Equivalency (A&E) Examination
- Privacy: The identity of the learner and any information that may reasonably identify them must be kept confidential.
Who does what
| Office or person | Responsibility under the order |
|---|---|
| Database Management Unit, Office of the Planning Service (DBMU-OPS) | Issues the LRNs to all learners |
| Regional or Division Planning Officers | Release the LRNs of pupils and students to public schools |
| Regional and Division ALS Coordinators | Release the LRNs of ALS learners to mobile teachers and learning centers |
| School heads, district ALS coordinators, mobile teachers | Request LRNs for learners who have none, make sure learner information is accurate, and request corrections or deactivation |
| Division Office (DO) | Consolidates LRN requests, checks that the correct template is used, forwards them to DBMU-OPS, and submits a status report |
| DepEd personnel doing school monitoring | Check that the LRN is written on Form 137, Form 138, and ALS certificates, diplomas, or portfolios |
What schools and offices need to do
- Request missing LRNs. School heads, district ALS coordinators, and mobile teachers send requests for learners without an LRN to the division office, using the electronic template specified under DepEd Order No. 67, s. 2011. The order says the template could be downloaded from the DepEd website downloads page (www.deped.gov.ph/downloads).
- Correct errors. A Request for Correction in the LRN follows the format in Enclosure No. 1 of the order.
- Deactivate duplicates. If a learner was given more than one LRN, or for any other valid reason, a Request for the Deactivation of the LRN follows the format in Enclosure No. 2.
- Report status. Each division office was to submit a Status Report on the Implementation of the LRN, showing the number of learners still without an LRN, using Enclosure No. 3, by April 15, 2012, to the Office of the Assistant Secretary for Planning, attention DBMU-OPS.
- Comply right away. The order directs immediate dissemination and strict compliance.
What this means for learners and parents
A learner’s LRN stays the same from the start of basic education until its completion, even after a transfer between public and private schools. You will find it on the learner’s report card (Form 138) and permanent record (Form 137). If the LRN on a learner’s records is wrong, or a learner has two LRNs, the school head (or, for ALS learners, the district ALS coordinator or mobile teacher) is the person responsible for requesting the correction or deactivation.
Full text of DepEd Order No. 22, s. 2012
March 20, 2012
DepEd Order No. 22, s. 2012
Adoption of the Unique Learner Reference Number (LRN)
To:
- Undersecretaries
- Assistant Secretaries
- Bureau Directors
- Directors of Services, Centers and Heads of Units
- Regional Directors
- Schools Division / City Superintendents
- Heads, Public Elementary and Secondary Schools
- All Others Concerned
- In order to facilitate the tracking of pupils, students or learners and their performance, a Unique Learner Reference Number (LRN) will be issued to all public school pupils and students and Alternative Learning System (ALS) learners based on School Year (SY) 2011-2012 Masterlist of Students, Pupils or Learners submitted per DepEd Order No. 67, s. 2011.
- The LRN is a permanent twelve (12)-digit number which the pupil, student or learner shall keep while completing the basic education program, regardless of transfer to another school or learning center in the public or private sector, and promotion/moving up to the secondary level.
- The LRN shall be incorporated in all documents, forms, examinations, surveys and databases which refer to a pupil, student or learner. In particular, the LRN shall be indicated in the pupil’s or student’s Permanent Record (Form 137), Report Card (Form 138), ALS Certificate, Diploma or Portfolio, National Achievement Test (NAT), and Accreditation and Equivalency (A & E) Examination.
- The Database Management Unit-Office of the Planning Service (DBMU-OPS) shall be responsible for issuing the LRNs to all pupils, students or learners. The Regional or Division Planning Officers shall be responsible for releasing the LRNs of pupils or students to all public schools while the Regional and Division ALS coordinators shall be responsible for releasing the LRNs of ALS learners to all mobile teachers and learning centers.
- The school heads (SHs), district ALS coordinators, and mobile teachers shall be responsible for requesting the issuance of the LRN to pupils, students or learners who still do not have one. The request for additional LRNs shall be sent to the division office (DO) and should use the electronic template specified under DepEd Order No. 67, s. 2011 which can be downloaded at the DepEd website address: www.deped.gov.ph/downloads. The DO shall consolidate the requests to ensure that the correct template is used before sending them to the DBMU-OPS.
- The school heads (SHs), district ALS coordinators, and mobile teachers shall also ensure that information about a particular pupil, student or learner is accurate. They will also be responsible for requesting the deactivation of the LRN due to multiple issuance of LRN to an individual or for any other reasons. The Request for Correction in the LRN shall follow the format in Enclosure No. 1, while the Request for the Deactivation of the LRN shall follow the format in Enclosure No. 2.
- The DO shall submit a Status Report on the Implementation of the LRN indicating the number of pupils, students or learners who do not have any LRN yet following the format in Enclosure No. 3 by April 15, 2012 to the Office of the Assistant Secretary for Planning, Attention: DBMU-OPS.
- All DepEd personnel conducting monitoring activities in the schools and learning centers are enjoined to monitor the compliance of the incorporation of the LRN in the pupil’s or student’s Form 137, Form 138, ALS certificate and diploma or portfolio by the concerned SHs and other DepEd field personnel.
- The identity or other information that may reasonably identify the pupil, student or learner shall be kept confidential.
- Immediate dissemination of and strict compliance with this Order is directed.
BR. ARMIN A. LUISTRO FSC
Secretary
Frequently asked questions
What is the LRN?
The Learner Reference Number (LRN) is a permanent 12-digit number given to every public school pupil, student, and ALS learner. It was adopted through DepEd Order No. 22, s. 2012 to help DepEd track learners and their performance.
Does the LRN change when a learner transfers schools?
No. The learner keeps the same LRN for the whole basic education program, even after transferring to another public or private school or learning center, and after moving up to the secondary level.
Where can I find a learner’s LRN?
The order requires the LRN to appear on the Permanent Record (Form 137), the Report Card (Form 138), ALS certificates, diplomas, or portfolios, and the NAT and A&E examinations, among other learner documents.
Who requests an LRN for a learner who does not have one?
The school head, district ALS coordinator, or mobile teacher sends the request to the division office using the template specified under DepEd Order No. 67, s. 2011. The division office checks and forwards the requests to DBMU-OPS, which issues the LRNs.
What happens if a learner has two LRNs or wrong LRN details?
The school head, district ALS coordinator, or mobile teacher requests a correction using Enclosure No. 1 or a deactivation of the duplicate LRN using Enclosure No. 2 of the order.
Leave a Reply