DepEd Modified School Forms (SFs)

January 30, 2014

DepEd Order No. 4, s. 2014

ADOPTION OF THE MODIFIED SCHOOL FORMS (SFs) FOR PUBLIC ELEMENTARY AND SECONDARY SCHOOLS EFFECTIVE END OF SCHOOL YEAR 2013-2014

To:

Undersecretaries
Assistant Secretaries
Bureau Directors
Directors of Services, Centers and Heads of Units
Regional Directors
School Division/City Superintendents
Heads, Public Elementary and Secondary Schools
All Others Concerned

1. In line with the government’s thrust to provide accessible, relevant and quality education to all Filipino children and youth, the Department of Education (DepEd) adopts and utilizes the modified school forms (SFs) effective End of School Year (EoSY) 2013-2014 in all public elementary and secondary schools. The modified SFs have undergone extensive review, validation and consultation with end-users at various levels of the agency. Consistency and alignment with the Department’s thrusts and directions particularly with the K to 12 Program have also been considered. The utilization of the modified forms will allow all public school teachers and school heads to focus on the core business of curriculum delivery.

2. The table below shows the code and name of the old forms to be replaced, and the seven modified SFs which will replace them:

List of Forms to be Replaced and Modified School Forms (SFs)

CodeName of FormsCodeName of Forms
Form 1School RegisterSF-1School Form 1: School Register
Master List of Learners
STS Form 2Family Background and Profile
Form 1School Register - Daily AttendanceSF-2School Form 2: Daily Attendance Report for Learner
Form 2Teacher’s Monthly Report of Enrolment and Attendance
Form 1School Register - Book Issued and ReturnedSF-3School Form 3: Books Issued and Returned
Inventory of Textbooks
Form 3Principal’s Report on Enrolment and AttendanceSF-4School Form 4: Monthly Learner’s Movement and Attendance
STS Form 4Absenteeism and Dropout Profile
Forms 18-E1Report on Promotions (Grades 1-3 Inclusive)SF-5School Form 5: Report on Promotion and Level of Proficiency
Forms 18-E2Report on Promotions (Grades 4-6 inclusive)
Forms 18-AReport on Secondary Promotions
Form 20Summarized Report on PromotionsSF-6School Form 6: Summarized Report on Promotion and Level of Proficiency
Form 12Monthly Status Report for TeachersSF-7School Form 7: School Personnel Assignment List and Basic Profile
Form 19Assignment List
Form 29Teacher Program
Form 31Summary Information of Teachers

3. Beginning EoSY 2013-2014, all public schools must use SF-5 and SF-6 replacing Forms 18 and 20, and the List of Graduates.

4. By SY 2014-2015, all public schools must use all seven modified school forms, replacing the 16 previous school forms as shown in the Table on page 1. Modification or adding new data elements without proper clearance is hereby discouraged.

5. The modified SFs with instructions on how to accomplish them, and the description of each data element per form are provided in Enclosure Nos. 1 and 2, respectively. It is very important to ensure that data to be reflected in the forms are consistent with the data encoded into the Enhanced Basic Education Information System (EBEIS), and into the Learner Information System (LIS). The cut-off period for recording the Beginning of School Year (BoSY) Reports in all the SFs will be every Friday of the first week of classes of each SY. School heads will be held accountable and liable for any deliberate wrongful entry on the forms.

6. The SFs 1-6 will be available for download in the LIS with pre-loaded basic information on learners based on the most recent records available.

7. As an interim strategy and until such time when the LIS and Human Resource Information System (HRIS) are fully operational, the SFs templates in MS Excel Spreadsheet format are available for download through the DepEd website: http: / /www.deped.gov,ph /index.php /resources /school-forms. Also available in the site is an instructional video on the use of the new school forms.

8. The Office of the Planning Service (OPS) will coordinate and monitor the utilization and implementation of the modified SFs and shall serve as helpdesk that will receive and respond to any inquiries and issues. Queries and implementation issues may be communicated to Mr. Jonathan F. Diche of the OPS through email address: ionathan.diche@deped.gov.ph or through telephone no.: (02) 635-3983 and telefax no.: (02) 633-7256.

9. Immediate dissemination of and strict compliance with this Order is directed.

BR. ARMIN A. LUISTRO FSC
Secretary

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