DepEd Teacher I Applicant Requirements and Hiring Procedure

This guide lists the documents and steps for applying to a Teacher I position in DepEd public schools. It covers Kindergarten, Elementary, and Junior High School under DepEd Order No. 7, s. 2015, and Senior High School under DepEd Order No. 3, s. 2016. Teaching positions are open to all applicants regardless of age, gender, civil status, disability, ethnicity, religion, and political affiliation.

The dates below come from the SY 2019-2020 hiring cycle. Schedules change every year and can differ by division, so check the current announcement of your Schools Division Office (SDO).

On this page 7 sections

Step 1: Register online and get your UAN

New applicants must register in DepEd’s online system at application.deped.gov.ph. There you encode your Personal Data Sheet (PDS) and choose the division or divisions where you want to be ranked. When you submit, the system gives you a Unique Applicant Number (UAN). You will write this number on your application letter.

Read more: DepEd Online Application and Hiring Process

Step 2: Prepare your documentary requirements

Submit two complete sets of your personal folder or portfolio directly to the principal of the school where you are applying. Include a written application letter and the documents listed in the Omnibus Certification of Authenticity and Veracity of Documents.

For Kindergarten to Junior High School applicants:

1. Written application letter with your Unique Applicant Number
2. CSC Form 212 Personal Data Sheet (Revised 2017), two copies, with your latest passport-size ID picture
3. Certified photocopy of your PRC Certificate of Registration or License (not expired)
4. Certified photocopy of your Licensure Examination for Teachers (LET) rating
5. Certified copies of your Transcript of Records, including a Certification of General Weighted Average
6. Service record, performance rating, and school clearance, if you have teaching experience
7. Certificate of specialized training, if any
8. Certified copy of your Voter’s ID
9. NBI Clearance
10. Omnibus Certification of authenticity and veracity of all documents, signed by you and notarized

Senior High School applicants submit the documents listed in Section V of DepEd Order No. 3, s. 2016.

You are fully responsible for the validity and authenticity of your documents. Any violation automatically disqualifies you from the selection process.

How to label and arrange your folders

• Photocopy all documents on A4-size bond paper.
• Make two identical folders: one for the school and one for the SDO.
• Label each folder with “Pertinent Documents of”, your name, your level (Kindergarten, Elementary, Junior HS, or SHS), and your major or specialization. SHS applicants indicate their major, track, strand, or category.
• Mark each document with dog-ears or side tabs, arranged in the order of the list.
• Compute your General Weighted Average (GWA) before you submit. Applications without it will not be accepted. Print the GWA form, sign it, and attach it to your TOR.
• Keep a receiving copy of your application letter stamped by the School Screening Committee.

Folder color scheme

Many divisions use colored folders for each position. The scheme varies per school or division, but a common one is:

Position	Folder color
Kindergarten	Green (plastic)
Elementary	White (paper)
JHS English	Red (paper)
JHS Science	Orange (paper)
JHS Mathematics	Yellow (paper)
JHS Social Studies	Green (paper)
JHS Filipino	Violet (paper)
JHS Values/EsP	Brown (paper)
JHS MAPEH	Pink (paper)
JHS TLE	Blue (paper)

The School Screening Committee

• Elementary: the School Head chairs, with four teachers as members.
• Secondary: the School Head chairs, with the Department Head concerned and three teachers from different learning areas as members.
• Small secondary schools without department heads: the School Head chairs, with four subject leaders from different learning areas.

The School Head sends the committee’s composition to the Schools Division Superintendent (SDS) for a Designation Order. The functions of the committee are in paragraph 6.2.1 of DepEd Order No. 22, s. 2015 for K to 10, and in Section VI paragraph 2.2 of DepEd Order No. 3, s. 2016 for SHS.

Hiring procedure for Kindergarten to Grade 10

1. Organizing the School Screening Committee (SSC). The school submits the SSC composition to the SDS (on or before January 18, 2019 in the SY 2019-2020 cycle). The chair discusses the full hiring guidelines with the members.
2. Submitting and evaluating documents. Applicants from other divisions are encouraged to apply in their own division under the localization law, or they will be the last priority. The SSC receives your two folders and checks that they are identical. It gives you three sets of Form 1A and Form 1B (one for the SSC, one for the Division Selection Committee, one for you). You fill in the personal information part; the SSC fills in Part II of Form 1A, and both of you sign. The SSC verifies your documents and records your education, training, experience, LET/PBET rating, experiential learning (field study counts), and specialized training. Points for teaching experience must be supported by documents, and LET/PBET points follow paragraph 7.3 of the guidelines.
3. Consolidation. The SSC encodes raw scores for education, teaching experience, and LET/PBET rating in Form 2 (School Consolidated Report) and submits the SDO copies of the folders and Form 2 to the district. Schools with no applicants submit Form 2 marked “No Applicant”. The district consolidates these into Form 3, and the PSDS sends it to the Division Selection Committee (DSC).
4. English Proficiency Test (EPT). The DSC schedules the English Proficiency Test with the DepEd Bureau of Evaluation and Assessment (BEA) and announces it through a Division Memorandum, the SDO Facebook page, and the SDO website. Results are available at the SDO.
5. Specialized training, interview, and demonstration teaching. All three are done in one day set by the DSC. Bring all materials needed to demonstrate your specialized skills, backed by a training certificate.
6. Registry of Qualified Applicants (RQA). After the EPT results arrive, the DSC finalizes the RQA (in the 2019 cycle, the second or third week of April). The initial RQA is posted on the SDO website or Facebook page. Personal follow-ups at the SDO are not entertained unless the DSC asks for them.
7. Approval of the RQA. The RQA should be ready by the last week of April each year. If EPT results are late, the DSC submits the final RQA to the SDS for approval (first week of May in the 2019 cycle). The approved RQA is posted on the SDO website and Facebook page.
8. Appointment. Qualified applicants are told to report to the school or district. If the SDO still has Teacher I positions and needs more qualified applicants, DepEd Order No. 22, s. 2015 is used.

Hiring procedure for Senior High School

SHS hiring follows the same eight steps, with these differences:

• Points are given for education and for teaching, industry, or workplace experience.
• Documents are arranged as listed in paragraph 2, Section V of DepEd Order No. 3, s. 2016.
• Step 5 also includes evaluation of your portfolio and outstanding achievements.
• The initial RQA is posted for one week on the SDO website, Facebook page, and app, so applicants can check their scores before the final RQA is released.
• Qualified applicants are told to report to the division.
• From SY 2018-2019 onwards, hiring is based on the needs of the division and the school.

Omnibus Certification template

The Omnibus Certification is addressed to the School Screening Committee and the Division Screening Committee. In it, the applicant, a holder of a teacher’s license from the Professional Regulation Commission, states that the application is submitted under DepEd Order No. 7, s. 2015 (“Hiring Guidelines for Teacher I Positions Effective School Year 2015-2016”) and lists these supporting documents:

1. CSC Form 212 (revised 2017), two copies, with the latest 2×2 ID picture
2. Certified photocopy of PRC professional identification card
3. Certified photocopy of ratings in the LET or PBET
4. Certified copy of transcript of records for the baccalaureate degree and any postgraduate degrees
5. Service record or certificate of employment, performance rating, and school clearance, for those with teaching experience
6. Certificate of specialized training, if any, such as computer literacy, journalism, theater arts, or National Certificate (NC I or NC II)
7. Certified copy of Voter’s ID or other proof of residency acceptable to the School Screening Committee
8. NBI Clearance

The applicant then states that they take full responsibility for the validity and authenticity of these documents and that any violation will automatically disqualify them. The certification ends with the applicant’s signature over printed name and a notarial acknowledgment, where the notary records the city, the applicant’s Community Tax Certificate number, and where and when it was issued.

Frequently asked questions