2019 Requirements for DepEd Teacher Applicant

The recruitment and receipt of applications for the hiring of Teacher I positions for Kindergarten, Elementary and Junior High School shall begin on January 2019. The teaching positions are open to all applicants regardless of age, gender, civil status, disability, ethnicity, religion and political affiliation. The recruitment procedure, evaluation, selection and hiring of qualified teachers shall be conducted according to the provisions of DepEd Order No. 7, s. 2015.

Applicants shall submit two (2) complete sets of personal folder/portfolio directly to the principal of the elementary and secondary school with a written application letter supported by documents enumerated in the attached Omnibus Certification of Authenticity and Verification of Documents Submitted which shall likewise be duly accomplished by the applicant.

The Screening Committee in the elementary school shall be chaired by the School Head with four (4) teachers as members. The committee at the secondary level shall be chaired by the School Head. The Department Head concerned and three (3) teachers from the different learning areas shall be members. For small secondary schools that do not have department heads, the School Head shall be the Committee Chair with four (4) subject leaders from different learning areas as members. The School Head shall transmit to the Schools Division Superintendent the Composition of the School Screening Committee for the issuance of a corresponding Designation Order on or before January 18, 2019. The functions of the School Selection Committee are enumerated in 6.2.1 of DepEd Order No. 22, s. 2015.

To better facilitate the Teacher I application process, a color-coding scheme shall be followed (varies per school/division). All applicants must have their documents in a colored folder assigned to the position they are applying for. The color scheme is as follows:

PositionColor of Folder
KindergartenGreen (Plastic)
ElementaryWhite (Paper)
Junior High School by Major(Paper Folder)
EnglishRED
ScienceORANGE
MathematicsYELLOW
Social StudiesGREEN
FilipinoVIOLET
Values/EsPBROWN
MAPEH/PEHMPINK
TLEBLUE

Documentary Requirements for DepEd Teacher Applicant

School heads are encouraged to exert efforts to scout new teacher-applicants by posting announcement or displaying streamers in front of the school and in conspicuous places in the school premises with regard to the recruitment and selection, specifying the period of application as well as the hereunder documentary requirements, to wit:

a. Written application (indicating the Unique Application Number)
b. CSC Form 212 Personal Data Sheet (Revised 2017) in two copies with the latest passport size ID picture
c. Certified photocopy of PRC, Certificate of Registration/License (not expired)
d. Certified photocopy of rating, obtained in the Licensure Examination for Teachers (LET)
e. Certified copies of Transcript of Records (including Certification of General Weighted Average issued by the school/School Selection Committee)
f. Copies of service record, performance rating and school clearance for those with teaching experience.
g. Certificate of specialized training, if any
h. Certified copy of the Voter’s ISD
i. NBI Clearance
j. Omnibus certification of authenticity and veracity of all documents submitted, signed by the applicant and duly notarized.

The applicants shall assume full responsibility and accountability on the validity and authenticity of the documents submitted as evidenced by the Omnibus certification of authenticity. Any violation therein shall automatically disqualify the applicant from the selection process.

New applicants must register to the DepEd’s online system at application.deped.gov.ph where they must encode their Personal Data Sheet (PDS) and select the division(s) they want to be ranked. Once submitted a Unique Applicant Number (UAN) will be generated.

READ: 2019 DepEd Online Application and Hiring Process

Procedure in the Recruitment and Evaluation of Teacher I Positions for Kinder to Grade 10 for SY 2019-2020

ProcessTasks
1. Organization of the School Screening Committee (SSC)The school shall organize and submit the composition of the SSC for the approval of the Schools Division Superintendent (SDS) on or before January 18, 2019 in accordance to paragraphs 6.2.1.1 and 6.2.1.2. of DepEd Order No. 7 s.2015.

The Chair of the SSC shall discuss with the members of the committee the contents of the Hiring Guidelines in toto.
2. Submission and evaluation of documents and assigning of points for Education, Teaching Experience and LET/PBET Rating Applicants from other schools divisions shall be encouraged to apply in their respective divisions in observance of the localization law or be informed that they will be the last priority in hiring.

The applicant’s documents shall be received by the School Screening Committee (SSC). The applicant shall provide two (2) sets of documents, all photocopied in A4-sized bond paper. The folders shall be properly labeled as follows:

PERTINENT DOCUMENTS OF:

NAME OF APPLICANT:
LEVEL: Kindergarten / Elementary / Junior HS
If JHS: Indicate Major/Specialization


Copy for: (1 folder for School and 1 folder for the SDO)

The School Screening Committee, upon receipt of the pertinent documents of the applicant shall ensure that the two (2) folders have exactly the same content of documents. These documents must be properly labeled with dog-ears/side tabbing sequenced and arranged by number as enumerated in paragraph 5.2 of DepEd Order No. 7 s. 2015. The SSC shall immediately give 3 sets of Form 1A and Form 1B to the applicant. The distribution of these forms shall be: 1 copy for the SSC; 1 for DSC and 1 for the Applicant.

The applicant shall accomplish the personal information part of Form 1A and Form 1B (Applicant’s Individual Rating Sheet). Part II of Form 1A shall be accomplished by the SSC and shall be signed by the SSC and the Applicant.

The second and third copies of Form 1A shall be attached in the inside-left portion of the applicant’s folder labeled COPY for SDO and COPY for SCHOOL respectively.

The teacher-applicant shall ensure that he/she has a receiving copy of the Application Documents stamped received by the School Screening Committee in the Application Letter.

The SSC shall verify the authenticity and completeness of the documents and encode the applicants’ names, address course training experience, LET/PBET/ rating, Experiential Learning Course (Field Study shall be considered), specialized training and skills based on certificates.

The applicant shall provide the computation of his/her General Weighted Average (GWA). This must be accomplished prior to submission of documents, otherwise the application will not be accepted. After encoding the grades, the form shall be printed, signed by the applicant and attached in the TOR. The computed grades will be validated by the SSC upon submission of documents.

SSC shall detail the Teaching Experience of applicant in the Form 1A. All claims for experience shall be supported by documents and appreciated based on the Guidelines. The SSC shall give the points equivalent to the Teaching Experience of the applicant as supported by the documents submitted.

The equivalent points indicated in paragraph 7.3 of D.O. 7 s. 2017 shall be used to get the LET/PBET rating.
3. Consolidation of Documents and Filling-out of Required Forms
SchoolThe SSC shall consolidate the application documents of all the applicants in their school. The raw scores in Education, Teaching Experience and PBET/LET rating shall be encoded in the Form 2 (School Consolidated Report in the Hiring of Teachers). The school with no applicant shall also submit the Form 2 and indicate NO APPLICANT.

The SSC shall submit all the Applicant’s Folders with label COPY FOR SDO as well as the Form 2 to the District.
DistrictThe District IT Coordinator and/or District Clerk shall consolidate the report submitted by the SSC. The District IT Coordinator and/or District Clerk will accomplish Form 3 (District Consolidated Report in the Hiring of Teachers) for both Kinder, Elementary and Junior High and Senior High School.

The PSDS shall transmit the Form 3 to the Division Selection Committee (DSC). The PSDS shall ensure that the Form 3 has been evaluated and checked for submission to the DSC.
4. Administration of English Proficiency Test and Mental ability TestThe DSC shall coordinate with the DepEd Bureau of Evaluation and Assessment (BEA) to request schedule of the conduct of English Proficiency Test for all the Applicants. Once confirmed, DSC shall issue announcement through a Division Memorandum, Facebook Page and SDO Website as to the final schedule of the EPT.

The result of the EPT will be available at the SDO-SGOD-SM&ME.
5. Evaluation of Specialized Training, Conduct of Interview and Demonstration Teaching The evaluation of specialized training, conduct of interview and demonstration teaching will be held all in one (1) day based on the schedule to be set by the DSC. The DSC will seek the assistance of the Education Program Supervisors in the CID and other personnel in the SGOD to provide support in the Demonstration Teaching and Interview.

Applicants are required to provide all the materials needed to perform the demonstration of skills for the specialized training which must be supported by appropriate training certificate.
6. Finalization of the Registry of Qualified Applicants (RQA)Once DSC has received the result of the English Proficiency Test (EPT) from BEA, finalization of RQA will be held anytime from 2nd or 3rd week of April 2019. The Initial RQA will be posted in the SDO website or Facebook Fan Page.

NO PERSONAL FOLLOW-UP in the SDO shall be entertained unless instructed and required to do so by the Division Selection Committee.
7. Submission and Approval of the Registry of Qualified Applicants to the Schools Division SuperintendentPer paragraph 8.10 of D.O. 7 s. 2015, RQA should be ready by last week of April of every year. However, in the event that the result of the EPT is released later than expected, DSC shall submit the FINAL RQA to the Schools Division Superintendent (SDS) for APPROVAL on the first week of May 2019.

Immediately after the SDS approves the FINAL RQA, the same shall be posted in the SDO Website and Facebook Page.
8. APPOINTMENT OF QUALIFIED APPLICANTSAPPLICANTS WILL BE ADVISED TO REPORT TO THE SCHOOL OR DISTRICT. FURTHER, APPLICANTS ARE ADVISED NOT TO MAKE PERSONAL FOLLOW-UP IN THE SDO.

If SDO still has available Teacher 1 position and there is a need to augment qualified applicants with greater teacher requirements, DepED Order No. 22 s. 2015 will be used.

OMNIBUS CERTIFICATION OF AUTHENTICITY AND VERACITY OF DOCUMENTS

The School Screening Committee and
The Division Screening Committee

Sir/Madam:

Pursuant to DepEd Order No. 7, s. 2015 entitled “Hiring Guidelines for Teacher I Positions Effective School Year 2015-2016”, the undersigned applicant who is a holder of professional license from the Professional Regulation Commission as teacher hereby respectfully submits his/her written application supported by the following documents:

  1. CSC Form 212 (revised 2017) in two (2) copies with the latest 2×2 ID picture;
  2. Certified photocopy of PRC professional identification card;
  3. Certified photocopy of ratings obtained in the Licensure Examination for Teachers/ Professional Board Examination for Teachers;
  4. Certified copy of transcript of records for baccalaureate degree and postgraduate degrees;
  5. Copies of service record/certificate of employment, performance rating, and school clearance for those with teaching experience;
  6. Certificate of specialized training, if any, like computer literacy, journalism, theater arts, National Certificate (NC I or NC II), etc.;
  7. Certified copy of Voter’s ID and/or any proof of residency as deemed acceptable by the School Screening Committee; and
  8. NBI Clearance.

The undersigned applicant assumes full responsibility and accountability on the validity and authenticity of the foregoing documents submitted and commits that any violation will automatically disqualify the undersigned applicant from the selection process.

Very truly yours,

YOUR NAME
Signature over printed name

BEFORE ME, a Notary Public for and in the City of_________, Philippines this personally appeared with his/her Community Tax Certificate No. ______issued at on_____known to me and to me known to be the same person who executed the foregoing instrument and he/she acknowledged to me that the same is his/her own free and voluntary act and deed.

HIRING GUIDELINES FOR SENIOR HIGH SCHOOL TEACHING POSITIONS FOR SCHOOL YEAR 2019-2020

DepEd issues this Hiring Guidelines for Senior High School Teaching Positions for SY 2019-2020 in accordance with the provisions of DepEd Order No. 3 s. 2016 re: Hiring Guidelines for Senior High School (SHS) Teaching Positions Effective School Year (SY) 2016-2017. The recruitment and receipt of applications shall begin on January 21, 2019. The teaching positions are open to all applicants regardless of age, gender, civil status, disability, ethnicity, religion and political affiliation.

Applicants shall submit two (2) complete sets of personal folder/portfolio directly to the principal of the Senior High School with a written application letter supported by documents stipulated in Section V of DepEd Order No. 3 s. 2016.

The School Head shall transmit to the Schools Division Superintendent the Composition of the School Screening Committee for the issuance of a corresponding Designation Order on or before January 18, 2019. The functions of the School Selection Committee are enumerated in Section VI paragraph 2.2 of DepEd Order No. 3. 2016.

Procedure in the Recruitment and Evaluation of Teacher I Positions for Senior High School for SY 2019-2020

ProcessTasks
1. Organization of the School Screening Committee (SSC) The school shall organize and submit the composition of the SSC for the approval of the Schools Division Superintendent (SDS) on or before January 2019.

The Chair of the SSC shall discuss with the members of the committee the contents of the Hiring Guidelines in toto.
2. Submission and evaluation of documents and assigning of points for Education, Teaching Experience Applicants from other schools divisions shall be encouraged to apply in their respective divisions in observance of the localization law or be informed that they will be the last priority in hiring.

The applicant’s documents shall be received by the School Screening Committee (SSC). The applicant shall provide two (2) sets of documents, all photocopied in A4-sized bond paper. The folders shall be properly labeled as follows:

PERTINENT DOCUMENTS OF:

NAME OF APPLICANT: LEVEL: SHS
Indicate Major/Track/Strand/Category

Copy for: ( 1 folder for School and 1 folder for the SDO )

The School Screening Committee, upon receipt of the pertinent documents of the applicant shall ensure that the two (2) folders have exactly the same content of documents. These documents must be properly labeled with dog-ears/side tabbing sequenced and arranged by number as enumerated in paragraph 2 Section V of DepEd Order No. 3 s. 2016. The SSC shall immediately give 3 sets of Form 1A and Form 1B to the applicant. The distribution of these forms shall be: 1 copy for the SSC; 1 for DSC and 1 for the Applicant.

The applicant shall accomplish the personal information part of Form 1A and Form 1B (Applicant’s Individual Rating Sheet). Part II of Form 1A shall be accomplished by the SSC and shall be signed by the SSC and the Applicant.

The second and third copies of Form 1A shall be attached in the inside-left portion of the applicant’s folder labeled COPY for SDO and COPY for SCHOOL respectively.

The teacher-applicant shall ensure that he/she has a receiving copy of the Application Documents stamped received by the School Screening Committee in the Application Letter.

The SSC shall verify the authenticity and completeness of the documents and encode the applicants’ names, address and other information of the applicant.

The applicant shall provide the computation of his/her General Weighted Average (GWA). This must be accomplished prior to submission of documents, otherwise the application will not be accepted. After encoding the grades, the form shall be printed, signed by the applicant and attached in the TOR. The computed grades will be validated by the SSC upon submission of documents.

SSC shall detail the Teaching/Industry/Workplace Experience of applicant in the Form 1A. All claims for experience shall be supported by documents and appreciated based on the Guidelines. The SSC shall give the points equivalent to the Teaching Experience of the applicant as supported by the documents submitted.
3. Consolidation of Documents and Filling-out of Required Forms
SchoolThe SSC shall consolidate the application documents of all the applicants in their school. The raw scores in Education and Experience shall be encoded in the Form 2 (School Consolidated Report in the Hiring of Teachers). The school with no applicant shall also submit the Form 2 and indicate NO APPLICANT.

The SSC shall submit all the Applicant’s Folders with label COPY FOR SDO as well as the Form 2 to the District.
DistrictThe District IT Coordinator and/or District Clerk shall consolidate the report submitted by the SSC. The District IT Coordinator and/or District Clerk will accomplish Form 3 (District Consolidated Report in the Hiring of Teachers) for Senior High School.

The PSDS shall transmit the Form 3 to the Division Selection Committee (DSC). The PSDS shall ensure that the Form 3 has been evaluated and checked for submission to the DSC.
4. Administration of English Proficiency Test and Mental ability Test The DSC shall coordinate with the DepEd Bureau of Evaluation and Assessment (BEA) to request schedule of the conduct of English Proficiency Test for all the Applicants. Once confirmed, DSC shall issue announcement through a Division Memorandum, Facebook Page and SDO Website as to the final schedule of the EPT.
5. Evaluation of Specialized Training, Portfolio/Outstanding Achievements, Conduct of Interview and Demonstration Teaching The evaluation of specialized training, Portfolio/Outstanding Achievements, conduct of interview and demonstration teaching will be held all in one (1) day based on the schedule to be set by the DSC. The DSC will seek the assistance of the Education Program Supervisors in the CID and other personnel in the SGOD to provide support in the Demonstration Teaching and Interview.

Applicants are required to provide all the materials needed to perform the demonstration of skills for specialized training which must be supported by appropriate training certificate.
6. Finalization of the Registry of Qualified Applicants (RQA) Once DSC has received the result of the English Proficiency Test (EPT) from BEA, finalization of RQA will be held anytime from 2nd or 3rd week of April 2019. The Initial RQA will be posted in the SDO Website, Facebook Page and App.

Applicants will be given time to check their scores before the FINAL RQA is released. The initial RQA will be posted for 1 WEEK.

NO PERSONAL FOLLOW-UP in the SDO shall be entertained unless instructed and required to do so by the Division Selection Committee.

Posting of INITIAL RQA is on the 3rd or 4th week of April 2019 as the case maybe.
7. Submission and Approval of the Registry of Qualified Applicants to the Schools Division Superintendent In the event that the result of the EPT is released later than expected, DSC shall submit the FINAL RQA to the Schools Division Superintendent (SDS) for APPROVAL on the first week of May 2019.

Immediately after the SDS approves the FINAL RQA, the same shall be posted in the SDO Website and Facebook Page.
8. APPOINTMENT OF QUALIFIED APPLICANTSAPPLICANTS WILL BE ADVISED TO REPORT TO THE DIVISION. FURTHER, APPLICANTS ARE ADVISED NOT TO MAKE PERSONAL FOLLOW-UP IN THE SDO.

This is to reiterate that per paragraph 9 Section VIII of D.O. 3 s. 2018, emphasized that:

“For SY 2018-2019 onwards, hiring shall be based on the division and school’s needs”.
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3 thoughts on “2019 Requirements for DepEd Teacher Applicant”

  1. Sir the articles that you have posted are very informative. I learned a lot. But i have this question in mind which i would like to ask. Is it alright if the school head would not hire applicants after undergoing the processes like: teaching demonstration, interview, and the like then passed all of them because the SH knows the applicant’s personality?

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