DepEd Order No. 116, s. 2009: Teacher Salary Subsidy for ESC Teachers

DepEd Order No. 116, s. 2009, dated November 27, 2009, sets the rules for giving a Teacher Salary Subsidy to licensed teachers in private high schools that take part in the Education Service Contracting (ESC) Program of the Government Assistance to Students and Teachers in Private Education (GASTPE). It covers School Year 2009-2010. It explains who qualifies, how much each school receives, how the money is paid and shared among teachers, and what records schools must file. The order was signed by then Education Secretary Jesli A. Lapus.

On this page 7 sections

Key points

• Legal basis. The subsidy carries out Section 14, the Teachers’ Salary Subsidy Fund, of Republic Act No. 8545, which amended RA 6728 (the GASTPE law). It follows DepEd Order No. 86, s. 2009, the GASTPE policies for SY 2009-2010.
• Approval and funding. The Private Education Assistance Council (PEAC) approved the subsidy for ESC teachers. DepEd set aside part of its FY 2009 GASTPE budget to fund it.
• Who qualifies. Teachers in ESC-participating private high schools who are licensed by the Professional Regulation Commission (PRC).
• Amount. PhP250 for each ESC grantee in the school. The number of grantees is taken from the Online Billing System of the Fund for Assistance to Private Education (FAPE).
• Payment. DepEd pays the school’s authorized bank account, the same one used for ESC subsidies. It never pays a school official directly.
• Sharing. The school divides the total among qualified teachers handling ESC classes. Teachers with a lighter load get a proportionally smaller share.
• Resigned or retired teachers. Teachers who left during the school year because of illness, or under school rules, still get a share based on the months they actually served.
• Records. The signed payroll goes to the DepEd Bureau of Secondary Education (BSE), FAPE, the DepEd Regional Office, the Division Office, and the school within two weeks of the payroll date.
• Penalties. School heads who do not follow the guidelines face disciplinary action from DepEd.

Who it covers

The order covers PRC-licensed teachers in private high schools that join the ESC Program of GASTPE. This includes teachers who retired or resigned during SY 2009-2010 because of illness or under school regulations. It also gives tasks to FAPE, DepEd offices, and the heads of participating schools.

What schools and offices need to do

1. FAPE submits to DepEd a certified masterlist of participating private high schools. The list shows the number of ESC grantees per year level and the subsidy each school should receive.
2. DepEd reviews and approves the masterlist, sets aside the funds for each school, and pays each school’s authorized bank account.
3. The school head prepares a payroll in five copies after receiving the payment. The payroll lists:
   • the names of ESC teachers
   • each teacher’s PRC license number
   • the teaching load for the current school year
   • the gross amount
   • the tax withheld
   • the net amount
   • the recipient’s signature
4. The faculty club head (or its equivalent) signs the payroll together with the school’s authorized officials. If the school has no faculty club, the teachers on the payroll elect a representative to witness the release of the subsidy.
5. The school files the signed payroll with DepEd BSE, FAPE, the Regional Office, the Division Office, and its own records within two weeks.
6. FAPE monitors how the subsidy is carried out. It reports any violations by schools to the DepEd division, regional, or central offices.

How the subsidy is computed

The school’s total subsidy is the number of ESC grantees multiplied by PhP250. The order gives three examples.

Situation	Computation	Share per teacher
450 grantees, 12 full-time teachers	450 x PhP250 = PhP112,500 ÷ 12	PhP9,375.00
450 grantees, 8 teachers on full load (6 loads a day) and 4 on partial load (4 loads a day), 64 loads in all	PhP112,500 x 48/64 = PhP84,375 ÷ 8; PhP112,500 x 16/64 = PhP28,125 ÷ 4	PhP10,546.87 (full load); PhP7,031.25 (partial load)
210 students, 6 teachers; one left on October 1, 2009 because of poor health and was replaced	210 x PhP250 = PhP52,500 ÷ 6 = PhP8,750; then split by months served out of 10	PhP3,500 (4 months, teacher who left); PhP5,250 (6 months, replacement)

Effectivity

The guidelines apply to the Teacher Salary Subsidy for SY 2009-2010. The order directs immediate dissemination and compliance.

Full text of DepEd Order No. 116, s. 2009

November 27, 2009

DepEd Order No. 116, s. 2009

Guidelines on the Grant of Teacher Salary Subsidy for the Education Service Contracting Program of the Government Assistance to Students and Teachers in Private Education for SY 2009-2010

To:

• Undersecretaries
• Assistant Secretaries
• Bureau Directors
• Directors of Services/Centers and Heads of Units
• Regional Directors
• Schools Division/City Superintendents
• All Others Concerned

1. Pursuant to the Government’s commitment to support students and teachers in private education, this Department issued DepEd Order No. 86, s. 2009 containing the “Policies and Guidelines for the Government Assistance to Students and Teachers in Private Education (GASTPE), SY 2009-2010” which among others, provided financial assistance to students in both Educational Service Contracting Scheme (ESC) and Education Voucher System (EVS) Programs of GASTPE this SY 2009-2010.

   
   

2. Both DepEd and Private Education Assistance Council (PEAC) recognize the need to implement Section 14, “Teachers’ Salary Subsidy Fund” of Republic Act (RA) 8545, known as “An Act Amending Republic Act (RA) No. 6728, Otherwise Known as ‘An Act Providing Government Assistance to Students and Teachers in Private Education and Appropriating Funds Therefor,’ Establishing a Fund for the Purpose of Subsidizing Salaries of Private School Teachers, And Appropriating Funds Therefor” this SY 2009-2010. In a meeting by the PEAC, it approved the grant of teacher salary subsidy for ESC teachers this SY 2009-2010. DepEd for its part, earmarked a portion of its FY 2009 GASTPE Appropriations to finance the grant of salary subsidy to teachers in private high schools participating in the ESC Program of GASTPE at the basic education level.

   
   

3. The following Guidelines are issued to ensure the smooth implementation of the grant of Teacher Salary Subsidy to teachers in private schools participating under the ESC Program of GASTPE:

   
   

I. Coverage and Amount of Teacher Salary Subsidy

1. As defined in Section 14 of RA No. 8545, there is hereby established a Teachers’ Salary Subsidy Fund in DepEd to grant salary subsidy to teachers in private high schools participating in the ESC Program of GASTPE, provided, that private high school teachers qualified to receive such subsidy are duly licensed by the Professional Regulation Commission (PRC).

   
   

2. All qualified teachers in ESC participating private high schools, including those who have retired/resigned from the service this SY 2009-2010 due to illness or in accordance with school regulations shall be entitled to Teacher Salary Subsidy.

   
   

3. The amount of salary subsidy to qualified teachers shall be equivalent to PhP250.00 per ESC grantee. To ensure accuracy in determining the amount of salary subsidy due each participating school, the basis to use for this purpose shall be the number of ESC grantees recorded in the Online Billing System of the Fund for Assistance to Private Education (FAPE) for paying tuition fee subsidy to deserving students.

   
   

II. Procedures for Paying Participating Private Schools

1. FAPE shall submit to DepEd a duly certified masterlist of participating private high schools for SY 2009-2010 under the ESC Program, disclosing such information as the number of ESC grantees per year level and the computed amount of teacher salary subsidy that each school is entitled to within the SY.

   
   

2. On the basis of the above report, DepEd shall review/approve the masterlist and obligate the funds intended for each participating private school.

   
   

3. Payment of the teacher salary subsidy shall be made by DepEd directly to the authorized bank accounts of participating private high schools where the ESC subsidies have been previously paid. In no case shall payment be made directly to any official of the participating private high schools.

   
   

4. Upon receipt of the Teacher Salary Subsidy payment, the head of the participating school shall prepare a payroll in 5 copies, consisting of the:

   
   
   
   
   • a) names of ESC teachers;
   
   
   • b) corresponding PRC license number;
   
   
   • c) number of teaching load for the current SY;
   
   
   • d) gross amount to be received;
   
   
   • e) amount of taxes to be withheld;
   
   
   • f) net amount to be received; and
   
   
   • g) signature of recipient.
   
   
   
   

   The school payroll must bear the signature/s of its authorized officials and the head of the faculty club or its equivalent operating in said school.

   
   

5. In case where there is no organized faculty club operating in the ESC participating private high school, the teachers whose names appear in the payroll prepared by school authorities, shall elect an official representative who shall then witness the grant of Teacher Salary Subsidy to qualified teachers.

   
   

6. The amount of Teacher Salary Subsidy shall be computed by multiplying the number of ESC grantees by PhP250, and the resulting amount shall be distributed equally to all qualified teachers handling ESC classes having full teaching loads.

   
   

   Example 1: School A has 450 ESC grantees from Y1 to Y4 and the students are being handled by 12 full-time teachers of the school.

   
   

   450 grantees x PhP250 = PhP112,500 ÷ 12 teachers = PhP9,375.00 per teacher

   
   

7. Should there be teachers handling teaching loads that are less than the normal load, the school head shall apportion equitably the amount of Teacher Salary Subsidy as described hereunder:

   Example 2: School A has 450 ESC grantees from Y1 to Y4 being handled by 8 teachers handling 6 loads per day (full load) and 4 teachers handling 4 loads per day (partial load).

   • a) 450 grantees x PhP250 = PhP112,500
   • b) 8 teachers x 6 teaching loads = 48 teaching loads; 4 teachers x 4 teaching loads = 16 teaching loads; 48 + 16 = 64 teaching loads
   • c) PhP112,500 x (48/64) = PhP84,375 ÷ 8 teachers = PhP10,546.87 per teacher with full load; PhP112,500 x (16/64) = PhP28,125 ÷ 4 teachers = PhP7,031.25 per teacher with partial load

8. Teachers who have resigned/retired from the service at the time of payment of the Teacher Salary Subsidy due to health reasons and in accordance with school regulations, shall likewise be entitled to payment of the salary subsidy based on actual service rendered.

   Example 3: There were six (6) teachers handling 6 ESC classes of 210 students from June to September 2009. One of them resigned/retired from the school effective October 1, 2009 due to poor health. In her place, another teacher was assigned from October 2, 2009 to the present to replace the teacher who resigned/retired.

   • 210 students x 250 = PhP52,500 ÷ 6 teachers = PhP8,750 per teacher
   • PhP8,750 x (4 months/10 months) = PhP3,500 for resigned/retired teacher
   • PhP8,750 x (6 months/10 months) = PhP5,250 for replacement teacher

9. The payroll duly signed by the teachers, school authorities and witnesses shall be filed separately to DepEd BSE, FAPE, DepEd Regional Office, DepEd Division Office and the school concerned within 2 weeks from date of the payroll, for records purposes.

   
   

10. Non-compliance with these Guidelines by heads of ESC participating schools shall be subject to appropriate disciplinary action by DepEd.

    
    

11. FAPE is herein tasked to monitor the smooth implementation of the Teacher Salary Subsidy, and to report immediately to DepEd division, region and/or central offices all violations committed by ESC participating private high schools.

    
    

III. Contact Numbers and Address

Complaints and suggestions on the implementation of the Teacher Salary Subsidy may be brought to the immediate attention of the following offices for appropriate action. These are the 2009 contact details printed in the order and may no longer be in use.

Undersecretary for Regl. Operations Accounting Division (02) 633-7203; 631-8492 (02) 633-7961; 633-7233 rcbacani@deped.gov.ph ma.teresa.guledew@gmail.com

Bureau of Secondary Education (02) 633-7242; 636-5173 lolitaandrada@yahoo.com

4. Immediate dissemination of and compliance with this Order is directed.

JESLI A. LAPUS Secretary

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