DepEd Eligibility and Documentary Requirements for Enrollment for School Year 2022-2023

DepEd Documentary Requirements for Enrollment

DepEd Documentary Requirements for Enrollment

In reference to DepEd Order No. 35, s. 2022 signed by Vice President and DepEd Secretary Sara Z. Duterte, dated July 23, 2022, the field is hereby informed of the Guidelines on Enrollment for School Year 2022-2023 in the Context of Re-Introduction of the In-Person Classes.

Enrollment for School Year 2022-2023 is scheduled from July 25 to August 22, 2022.

Attached to this post are the Enhanced Basic Education Enrollment Form (Enhanced BEEF) and Alternative Learning System Modified ALS Enrollment Form (AF2) Learner’s Basic Profile.

Digital copies of the enrollment forms and the electronic consolidation template can be accessed here.

TABLE OF CONTENTS

DepEd Enrollment Frequently Asked Questions for School Year 2022-2023

When will be the registration for SY 2022-2023?

Registration for School Year 2022-2023 shall be on July 25 to August 22, 2022.

What are the enrollment procedures for School Year 2022-2023?

Enrollment for SY 2022-2023 shall primarily be administered through the following:

1. In-person enrollment. This may be done in the schools where parents and/or learners can physically process the enrollment while observing minimum health and safety standards (i.e., wearing of facemask, temperature checks upon entry, availability of alcohols, and. physical distance).

2. Remote enrollment. This can be facilitated by filling out of the digital forms and sending it through the official email address of the school or through any of the available messaging platforms provided by the school.

3. Enrollment through dropbox forms. Parents/legal guardians or the learners may fill out the forms in their homes and physically submit it through dropboxes in the schools where the learners are to be enrolled. Alternatively, schools may establish a dropbox in front of the school, in every Barangay Hall, or in any other visible location where parents and legal guardians can get the printed copy of the BEEF and submit the filled up Form in the same dropbox.

What are the documentary requirements I need to submit in enrolling my child?

1. Accomplished Enhanced Basic Education Enrollment Form;

2. Those eligibility and documentary requirements enumerated in DepEd Order No. 3, s. 2018 (Basic Enrollment Policy), if already available in the possession of the parents:

a. PSA Birth Certificate (formerly NSO)
b. Learner School Form 9 (Form 138) if the learner is enrolling for Grades 1-12.

Is Certificate of Good Moral Character required for my enrollment?

The Certificate of Good Moral Character is not required for enrollment.

I registered my child during the Early Registration that s/he will be enrolling in a particular grade level this School Year. Do I still need to accomplish and submit the Enhanced Basic Education Enrollment Form (Enhanced BEEF)?

Yes. Parents still need to accomplish and submit the MLESF since there are information not included or collected in the early registration form. The submission of the Enhanced BEEF is also necessary to confirm learner information.

Can a learner with unsettled financial obligation with private school be accepted/enrolled by a receiving school (public/private school)?

For learners who moved/transferred out from Private Schools but still have outstanding financial obligations, the receiving public school is instructed to accommodate the learner and assist the parent in the execution of an affidavit of undertaking, as stipulated in DO No. 03, s. 2018. The originating Private School, within thirty (30) calendar days upon receipt of electronic notification of transfer through LIS Portal -Tracking/Transfer Facility, is requested to review the validity of the request and take required action by confirming the transfer request and clicking the unsettled account check box to tag/mark in the system that the learner is just Temporarily Enrolled in the current school, consistent with Section V-C of DO No. 03, s. 2018 which states that such learners “shall be required to submit art Affidavit of Undertaking, signed by parent/guardian in order to be temporarily enrolled”.

Can a school deny the acceptance of the learner if the documentary requirements cannot be provided by the parent/guardian during the enrollment period?

Schools cannot deny the acceptance or enrollment of learners based on failure to submit the documentary requirements during the enrollment period.

What is the Enhanced Basic Education Enrollment Form (Enhanced BEEF)?

The official enrollment form for basic education, which will be used to register learners for the school year. This form is not subject to any modification since it is the national standard form.

How and where can I submit the accomplished Enhanced Basic Education Enrollment Form (Enhanced BEEF)?

Parents/guardians may submit the accomplished Enhanced BEEF to schools by filling out of the digital forms and sending it to the previous teacher of their child and School Enrollment Focal Person (SEFP) through available online platforms such as the official email address of the school or through any of the available messaging platforms (Facebook Messenger, Viber) provided by the school.

To those without access to online platforms, parents and guardians may submit the Enhanced BEEF in the dropbox of the school, enrollment kiosk/booth in every Barangay Hall, and other locations that are accessible to them.

Where can I get a copy of the Enhanced Basic Education Enrollment Form (Enhanced BEEF)?

Copy of the Enhanced BEEF can be accessed and downloaded from the DepEd Central Office, Regional Office, Division Office, and Schools websites. Enhanced BEEF can be accessed and downloaded by teachers and school personnel on the Learner Information System (LIS) Support page.

Parents or guardians may also access Enhanced BEEF in an enrollment kiosk/both established in front of the schools, in every Barangay Hall, and other locations accessible to the public.

Until when can I submit the documentary requirements for enrollment?

The deadline for the submission of documentary requirements under Section V-A of DO No. 03, s. 2018 shall be on October 31, 2022 for both public and private schools.

Who has the responsibility to transmit the learner’s school record?

Only schools and their personnel shall transmit the learners’ records, whether internally (e.g. between a learner’s previous and incoming class advisers) or externally (i.e. between schools). Schools shall not compel learners and/or their parents/legal guardians to take responsibility in the transmission of school records. This is in accordance with DepEd Order No. 54, s. 2016 (Guidelines on the Request and Transfer of Learner’s School Records).

Is the transmittal of electronic format/scanned copy of credential document for specific grade levels allowed/admissible?

For Grade 6 graduates and Grade 10 completers who already enrolled in Grade 7 and Grade 11, respectively, transmission of the scanned copy of Form 137/SF10, together with other supporting or attached document to the receiving school is an option, provided that the request was made thru LIS portal – Tracking/Transfer facility, as instructed in DepEd Order 54, s. 2016 (Guidelines on the Request and Transfer of Learner’s School Records) The school official email (schoolid@deped.gov.ph) shall be used in the sending/receiving of the records by both schools. The option to transmit the scanned credentials/documents through the official email, instead of sending the hard copies of the documents, is also applicable for kindergarten completers who opted to transfer and enroll to Grade 1 in another school. ALS Teachers may also use this option in sending electronic/scanned copies of Portfolio Assessment Passer Certificate for Elementary and Junior HS completers who enrolled in Grade 7 and Grade 11, respectively.

The school/ALS Teacher who receives the scanned copy of document is hereby reminded that there is no need for the originating school to compel the submission of the physical copies of the said requirements.

What are the instructions I need to know in enrolling my child?

DepEd Order No. 35, s. 2022 lays the following instructions that may serve as guide to parents/guardians in facilitating the enrollment of their child depending on which category is applicable to them:

For in-person enrollment

The parents or legal guardians of Kindergarten, Grade 7, and Grade 11 learners shall communicate/reaffirm their intent to enroll their children to a school of their choice via physical enrollment and submission of the Enhanced BEEF. Learners may also enroll themselves, provided that their Enhanced BEEF are signed by their parent or legal guardian.
Grades 1 to 6, Grades 8 to 10, and Grade 12 learners who have existing accounts in the LIS (i.e., have Learner Reference Numbers [LRNs]) will still need to update their information by filling out the Enhanced BEEF. It is the responsibility of the concerned school personnel to ensure that the updated information is reflected in the LIS.

For remote enrollment (email or any available messaging platform by the school)

Schools shall make the Enhanced BEEF available both in digital and print format. The digital format of the Enhanced BEEF shall be made accessible/downloadable from the websites of the Central Office, Regional Offices (ROs), Schools Division Offices (SDOs) and Schools. It shall also be made available in the LIS Support page. Filled-up digital copy of the BEEF shall be submitted through the official email address of the school which shall be made available by the school authorities or through available messaging platforms by the school.

For Enrollment using dropboxes

Alternatively, schools may establish a dropbox in front of the school, in every Barangay Hall, or in any other visible location where parents and legal guardians can get the printed copy of the BEEF and submit the filled up Form in the same dropbox.
ROs and SDOs shall maintain or activate hotlines that they established during the last year’s enrollment period. They can also set up other communication lines that are dedicated for Oplan Balik Eskwela which will help in disseminating information and responding to queries regarding enrollment procedures.

For ALS enrollees

ALS enrollees may communicate their intent to enroll via digital and/or physical enrollment platforms established by schools and barangays with community learning centers (CLCs). Modified ALS Form 2 shall be used for this purpose. This form will be made available in digital and physical format. The summary of the ALS enrollment shall be submitted by each mobile teacher to the Education Program Specialist for ALS (EPSA).

What is the Modified ALS Form 2 (ALS Enrollment Form)?

A basic information sheet of individuals who signified interest to enroll in ALS Program.

What is a Dropbox Enrollment?

Type of remote enrollment strategy where parents/legal guardians may just drop the accomplished Enhanced Basic Education Enrollment Form (Enhanced BEEF) in the enrollment dropbox or kiosk/booth, whichever is appropriate, located in front of the school gate, in front of the Barangay halls and other strategic locations that are accessible to parents/legal guardians.

What is an ALS Enrollment Focal Person (AEFP)?

ALS teacher designated by the School Head as in-charge of receiving the ALS enrollment form and responding to queries related to ALS in schools offering ALS

What is a School Enrollment Focal Person (SEFP)?

Personnel designated by the school to oversee the overall conduct of enrollment and shall receive all Enhanced Enrollment Forms submitted by parents/legal guardians.

What is a Balik-Aral Learner?

A learner who went back to school and resumed study after year/s of dropping out or discontinuing study.

What is a Grade Level Enrollment Chair (GLEC)?

Personnel assigned to manage and facilitate a smooth enrollment process for a specific grade level, particularly in medium and big schools.

Eligibility and Documentary Requirements for Enrollment

LevelEligibility StandardsDocumentary Requirements
KinderChildren aged five years old by August 31st of the school year they will enroll in
(DepEd Order 47, s. 2016, Omnibus Policy on Kindergarten)
Philippine Statistics Authority (PSA)* Birth
Certificate

*formerly National Statistics Office (NSO)
Grade 1Children who have completed Kindergarten programs in DepEd accredited schools and centersKindergarten Certificate of Completion

PSA Birth Certificate
Children who are six years old and above by August 31st of the school year they will enroll in and who have not completed KindergartenResult of ECCD Assessment Checklist

PSA Birth Certificate
Children who have completed any form of Kindergarten program in non-DepEd accredited learning and day-care centers, or home-schooled learners
(DepEd Order 47, s. 2016, Omnibus Policy on Kindergarten)
Result of PEPT or PVT

PSA Birth Certificate
Grade 7Grade 6 GraduateSF 9 Grade 6 (formerly Form 138)
PEPT Passer or A&E Test PasserResult of PEPT or A&E Test

PSA Birth Certificate
Grade 11Grade 10 CompleterSF 9 Grade 10 (formerly Form 138)
PEPT Passer or A&E Test PasserResult of PEPT or A&E Test

PSA Birth Certificate

In the absence of a PSA Birth Certificate, the parent or guardian must submit a Birth Certificate (late registration) from the local civil registrar or a barangay certification containing the basic information of the child such as:

  • Name of the child (first name, middle name, last name)
  • Name of parents
  • Date of birth
  • Sex

If the documents mentioned above are not submitted by the end of Early Registration, learners will be given until October 31, 2022 of the school year they will enroll in to produce and submit the required documents.

Submission of the learner’s Birth Certificate from the PSA or the local civil registrar, or barangay certification for purposes of enrollment will only be done once during the duration of a child’s basic education. As provided in DO. 58, s. 2017 the birth certificate shall be an attachment to the learner’s permanent record.

Requirement for Transferees

Learners from public or private schools in the Philippines who shall transfer shall submit their SF 9 (formerly Form 138) or a letter certifying the last grade level the learner completed signed by the School Registrar. Refer to DO 54, s. 2016 for guidelines on the request and transfer of the learner’s school records.

Special Cases

In special cases, additional documents may be required for submission. Below are such cases:

Special CasesRequired Documents Upon EnrollmentAdditional Requirements for Submission During the School Year
Learners from:

Philippine Schools Abroad (any grade level)

Foreign Schools Abroad
Birth Certificate or any equivalent legal document

Latest Report Card or any equivalent academic record

Accepting school shall have the discretion to determine the appropriate grade level in which to place the learner (DO 26, s. 1994)

PEPT Certificate of Rating for learners who have not completed the school year abroad, as long as three grading periods have been completed, and for learners who need grade level standards assessment
Permanent Transcript of Records from originating school
Learners from non-DepEd accredited
schools
(any grade level)
PEPT/PVT Certificate of Rating

Birth Certificate from the PSA or the local civil registrar, or barangay
certification
None
Balik-Aral learner (any grade level)SF 9 (formerly Form 138) of the last school year attended or PEPT Certificate of Rating, whichever is applicableBirth Certificate from the PSA or the local civil registrar, or
barangay certification
A&E Elementary
Level Test Passer who qualified for Grade 7
A&E Elementary Level Certificate of Rating
A&E Secondary
Level Test Passer who qualified for Grade 11
A&E Secondary Level Certificate of Rating
Displaced learners due to on-going war/armed conflict and very recent disasters/calamitiesAny proof of identity or any means as directed by the Central OfficeSF 9 (formerly Form 138) and/or

Results of PEPT or A&E Test, if applicable

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